Executive & Marketing Operations Specialist

pierrefabre; Canada; On-site; CAD 52,000 - 76,000; Full time

Job summary

Pierre Fabre Laboratories in Canada seeks an Executive Assistant to provide comprehensive administrative and operational support to the General Manager, Leadership Team, and Marketing Department. The role ensures efficient leadership scheduling, travel coordination, procurement workflows, and office operations.

The position serves as a central liaison between departments and external partners, supporting multiple brands through documentation, invoicing, compliance, and promotional logistics.

Qualifications

• Minimum of 3 years of experience in an Executive Assistant or similar role.
• Experience supporting senior leadership teams is preferred.
• Experience with procurement, invoicing, and vendor management processes is an asset.
• Experience in pharmaceutical, healthcare, beauty, or dermocosmetics is preferred.

Responsibilities

• Coordinate Leadership Team meetings, including scheduling, agenda preparation, and minutes.
• Manage the General Manager's calendar and travel arrangements.
• Organize corporate visits, internal events, and office logistics.
• Support procurement, invoicing, and vendor management processes with Finance.

Skills

Executive support

Calendar management

Travel coordination

Procurement processes

Vendor management

Education

College diploma or university degree in Business Administration, Marketing, Office Administration, Communications

Tools

ARIBA

Job description

Pierre Fabre Laboratories in Canada seeks an Executive Assistant to provide comprehensive administrative and operational support to the General Manager, Leadership Team, and Marketing Department. The role ensures efficient leadership scheduling, travel coordination, procurement workflows, and office operations.

The position serves as a central liaison between departments and external partners, supporting multiple brands through documentation, invoicing, compliance, and promotional logistics.