Executive Coordinator

BC Assessment; Victoria; Hybrid; CAD 82,000 - 100,000; Full time

Benefits offered by this job

Work-life balance benefits

Public Service Pension Plan

Health and Wellness benefits

Career development opportunities

Job summary

BC Assessment is seeking a permanent Executive Coordinator to support the Finance Division in Victoria. The role focuses on high-level coordination, budgeting, reporting and executive support within a hybrid work model (minimum 3 days in office).

You will partner with the VP & EFO, manage confidential information, and drive important processes and initiatives across the division. This position emphasizes collaboration and proactive problem solving.

Qualifications

• University degree or college diploma in Business, Accounting, Public Administration, or equivalent.
• Supervisory and leadership courses preferred.
• 4–5 years related experience (with Degree); or 5–7 years related experience (with Diploma).
• Experience with issues management, risk and strategic problem solving.
• Experience leading or coordinating projects, and supervising staff or coordinating teams.
• Experience developing, monitoring, and reviewing corporate and/or divisional business plans and budgets.

Responsibilities

• Coordinate day-to-day operations of the VP & EFO office.
• Serve as key connection between VP & EFO, Division leaders, staff and partners.
• Plan and coordinate leadership meetings and prepare materials.
• Coordinate divisional business planning, budgeting and forecasting.
• Develop and implement administrative processes and tools to improve efficiency.
• Monitor issues and risks and provide timely information for decision-making.
• Provide research, analysis, and recommendations on operational matters.

Skills

Organizational skills

Communication

Relationship building

Problem solving

Discretion with confidential info

Education

University degree or college diploma in Business, Accounting, Public Administration, or equivalent

Supervisory/leadership courses (2+)

Job description

Introduction

BC Assessment is currently looking for a permanent Executive Coordinator to join our Finance Division in our Victoria office.

We acknowledge that our Victoria office is situated on the traditional and unceded territory of the Lekwungen speaking People, which includes the Esquimalt and Songhees First Nations, as well as the traditional lands of the W̱SÁNEĆ First Nations.

Location & Work

Location: Victoria, BC

Hybrid Work: Minimum 3 days per week in office

Compensation

Compensation: $81,855 - $100,045

*The salary range provided is based on our current Management salary structure. The successful candidate's placement will consider qualifications, experience, market norms, and internal equity. The typical recruitment range spans from the minimum to the mid-range, with the potential to advance to the maximum through performance-based increases.

Who We Are

As a Provincial Crown Corporation, our enduring purpose is to support communities through independent excellence in property assessments. Our people are the key to our success – they drive our business, bring our values to life and help build communities. We value BC and also, truly value our people. Learn about BC Assessment and what we do by watching this video!

Who You Are

You’re a highly organized, proactive professional who brings structure, sound judgment, and a calm approach to a fast-paced environment. You’re skilled at managing competing priorities, anticipating needs, following through on commitments, and keeping important work moving. You’re comfortable working with confidential and sensitive information, know when to flag an issue, and take pride in producing accurate, polished work. You’re a strong communicator and trusted partner who builds effective relationships with executives, leaders, managers, staff, and external stakeholders. You can bring the big picture together while staying on top of the details, whether you’re coordinating business planning and budgets, preparing briefing materials, supporting an issue that needs attention, or helping improve a process. You’re curious about how things work, comfortable with technology and systems, and always looking for practical ways to make work easier and more effective.

What You’ll Get To Do

The Executive Coordinator is a senior professional role within the Finance Division, providing trusted operational, administrative, and business support to the Vice President & Executive Financial Officer (EFO). Reporting to the VP & EFO, you’ll help connect priorities across the Division, coordinate the flow of information and follow-up, and ensure key activities and commitments move forward. You’ll also contribute to divisional planning, budgeting, reporting, issues management, and special projects.

• Coordinate the day-to-day operations of the VP & EFO office, managing priorities, tracking commitments, and ensuring timely follow-up across the Division.
• Serve as a key connection point between the VP & EFO, Division leaders, corporate partners, and staff, ensuring information flows effectively and priorities, decisions, and commitments are understood and acted upon.
• Plan and coordinate leadership meetings, including agendas, materials, presentations, decisions, and follow-up on action items.
• Coordinate divisional business planning, budgeting, and forecasting activities, bringing together information from across the Division and supporting alignment with corporate priorities.
• Develop and implement effective administrative processes, procedures, templates, and tools that improve efficiency, information management, and consistency.
• Monitor emerging issues and risks, identify potential impacts or conflicts, and ensure the VP & EFO and Division leaders have timely information, options, and recommendations to support decision-making.
• Provide research, analysis, advice, and recommendations on a range of operational and business matters, ensuring priorities are understood and follow-up is completed.
• Research and analyze confidential and sensitive information, identifying relevant facts, trends, implications, and resource requirements, and developing options and recommendations for Executive and Division leaders.
• Prepare and coordinate high-quality briefing notes, reports, project documents, issues papers, Board submissions, presentations, and other confidential or sensitive materials.
• Coordinate corporate and divisional reporting requirements, working with managers and project leaders to gather information, monitor progress, and ensure accurate and timely submissions.
• Generate and analyze reports, metrics, tables, and other information to identify trends, anomalies, risks, and opportunities.
• Support effective use of enterprise systems and information, coordinating with internal partners to resolve issues and helping ensure information is complete, accurate, and accessible.
• Provide functional leadership to administrative staff within the Executive Office and Division, including coordinating work, supporting training and development, and helping address workflow and process issues.
• Lead or participate in initiatives that improve business practices, systems, policies, and processes, and support the implementation of new programs and corporate initiatives.
• Build and maintain effective relationships with internal and external stakeholders, representing the VP & EFO and BC Assessment at meetings, forums, conferences, and other events as required.

This position is excluded from the bargaining unit.

What You Bring To The Team

Education

A university degree or college diploma in Business, Accounting, Public Administration, or equivalent.

Supervisory and leadership courses (2 or more courses) are preferred. Appraisal courses would be an asset.

Experience

• 4-5 years related experience (with Degree); or 5-7 years related experience (with Diploma).
• Experience with issues management, risk and strategic problem solving.
• Experience undertaking research and applying analytical skills.
• Experience leading or coordinating projects, and supervising staff or coordinating teams.
• Experience in developing, monitoring, and reviewing corporate and/or divisional business plans and budgets.

Note: An equivalent combination of education and experience may be considered.

Why You’ll Love It Here

We are proud to be recognized as one of BC’s Top Employers! We offer competitive benefits for our employees:

• Work-life balance – 35-hour work weeks, hybrid work options and flexible work schedules.
• Public Service Pension Plan – one of the best in Canada, allowing you to plan for your future.
• Health and Wellness - generous extended health and dental benefits through Pacific Blue Cross and an Employee Assistance Program to help support our employees overall well-being.
• Career development – we want you to grow and learn with us! We provide ongoing learning, leadership development and career development scholarship program.

Location – Our office is located in Saanich, BC at Uptown which overlooks several shops and coffee shops and is walking distance to the Galloping Goose trail network. Our office also has secure bike storage and secure change rooms with lockers.

At BC Assessment, we believe that a strong and healthy culture creates an environment for our people to thrive, and that it delivers value and performance to the people of British Columbia. Our values include:

• We are here for each other
• We own our experience
• We are one team
• We are dedicated learners

Our commitment to you: We are committed to ensuring that reasonable accommodations are made available to everyone and not limited to those with any abilities or disabilities during the recruitment, assessment and selection processes and will provide reasonable accommodations upon request.

One of BC Assessment's core values is that we are here for each other. We build relationships based on genuine support and care. We respect each other as individuals with different identities, experiences and views. We are committed to recruiting, developing, and supporting the success of a diverse workforce that reflects the communities we serve.

We welcome applications from anyone, including Indigenous Peoples, Black People, Members of Racialized Groups/Visible Minorities, Persons with Disabilities and People with Diverse Sexual Orientations and Gender Identities or Expressions.

What Else You Should Know

All BC Assessment employees must live in British Columbia. Offers of employment are conditional upon a satisfactory background check, two satisfactory reference checks and proof of qualifications and/or supporting documentation (e.g. copies of certificates, diplomas, degrees, driver’s license).

What’s Next

Interviews are scheduled to occur in October. An eligibility list for future vacancies may be established.