Executive Coordinator

Wascana; Prince Albert; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

Wascana, on behalf of the Ministry of Environment in Saskatchewan, is seeking an Executive Coordinator. The successful candidate will provide high-level administrative and office management support in a confidential, multi-tasking environment and demonstrate diplomacy, tact, and leadership over staff.

This role supports the Forest Service Branch, coordinating HR processes, scheduling, budgeting, and information flow with senior leaders and stakeholders across ministries.

Qualifications

• Experience providing administrative support in a professional environment.
• Ability to lead and supervise staff with diplomacy and tact.
• Experience coordinating HR processes, scheduling, and budget monitoring.

Responsibilities

• Lead the administration of HR processes, file management, scheduling and logistics, and budget/forecast monitoring.
• Act as a liaison between Executive Leadership, Minister’s Office, and Ministry staff to disseminate information and follow up on matters.
• Review, prioritize, direct and coordinate requests while ensuring confidentiality, consistency, and accuracy.
• Coordinate activities across ministries and governments to balance priorities and provide timely information.
• Provide guidance to staff and foster cross-team collaboration for organizational effectiveness.

Skills

Administrative skills

Multi-tasking

Confidentiality

Leadership

Job description

The Opportunity:

The Ministry of Environment is seeking a well-organized, confident, and highly motivated administrative professional for the position ofExecutive Coordinator. Working in a complex environment that requires multi-tasking, confidentiality, and juggling shifting priorities, you will deliver administrative and office management support. Your diplomacy, tact, and ability to lead, guide, coach and supervise staff are key to success in this rewarding position.

This position offers the chance to join an exciting ministry, supporting the Forest Service Branch. The successful candidate will join a team of professionals who work together to support the Ministry mandate. The ministry’s one-team approach means that the successful candidate will have experienced and supportive colleagues, as well as opportunities to learn and grow.

In support of the Forest Service Management Team, the successful candidate will:

• Lead the administration of human resource processes, electronic and paper file management, scheduling and logistics of branch and Executive Director activities and budget and forecast monitoring;
• Act as a liaison between the Executive Leadership team, the Minister’s Office, as well as Ministry staff to disseminate information, clarify instructions and follow up on matters pertaining to referrals, inquiries, and meetings, while ensuring timelines are met;
• Review, prioritize, direct and coordinate requests and follow up as necessary, while ensuring confidentiality, consistency, and accuracy;
• Work with others within the Ministry and across the provincial and federal governments to coordinate activities, balance multiple priorities, and provide timely and accurate information; and
• Provide guidance to staff across the Ministry and create cross-team collaboration for organizational effectiveness.