Executive Support - Deputy Minister's Office

Government of Alberta; Edmonton; On-site; CAD 65,000 - 92,000; Full time

Benefits offered by this job

Positive workplace culture and work‑in

Job summary

Government of Alberta is seeking an Executive Support professional for the Deputy Minister’s Office in Edmonton. The role provides high-level administrative support to the DM, coordinating the calendar, meetings, and briefing materials while liaising with internal teams and external partners.

The position requires a two-year related diploma and several years of executive support experience in a government setting, with strong discretion and organizational skills.

Qualifications

• Two-year related diploma and three years progressively responsible experience related to supporting an Executive Office.
• Experience providing executive support to a Deputy Minister or senior executive in a complex government environment is an asset.
• Knowledge of Government of Alberta administrative processes including ARTS, 1GX, SharePoint, BERNIE and financial/HR workflows.
• Demonstrated discretion, strong judgment, professionalism and ability to manage confidential information.

Responsibilities

• Manage and prioritize the Deputy Minister’s calendar, resolving scheduling conflicts and aligning with ministry priorities.
• Coordinate meetings, events and briefings with internal staff, ministry leadership, external stakeholders and cross-government partners.
• Prepare meeting materials, agendas, briefing packs and action requests to support daily responsibilities.
• Plan comprehensive travel arrangements for meetings, missions and conferences including transport and accommodations.
• Draft, edit and prepare correspondence, charts, reports and briefing materials for the Deputy Minister.
• Oversee office administrative tasks including invoice processing, expenses, procurement and contracts.
• Support onboarding/offboarding, IT/equipment needs and office space coordination to ensure smooth workflow.
• Perform HR-related administrative tasks and track staffing actions and leave in 1GX.
• Contribute to administrative projects and continuous improvement initiatives in line with government policies.

Skills

Executive support

Calendar management

Liaison with stakeholders

Discretion/confidentiality

Communication skills

Education

Two-year related diploma

Tools

ARTS

SharePoint

BERNIE

1GX

Job description

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Executive Support - Deputy Minister's Office

Job Information
Job Title:Executive Support - Deputy Minister's Office
Job Requisition ID:85763
Ministry:Transportation and Economic Corridors
Location:Edmonton
Full or Part-Time:Full Time
Hours of Work:36.25hours per week
Permanent/Temporary/Wage: Permanent
Scope:Open Competition
Closing Date: September 22, 2026
Classification:Executive Support 3
Salary: $2,484.28 to $3,538.15 bi-weekly ($64,839 - $92,345/year)

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.

The Ministry of Transportation and Economic Corridors provides a safe and efficient transportation system to support Alberta’s economic, social and environmental vitality.

The department promotes a vital and diverse economy by:

• managing transportation safety
• supporting municipalities with public transportation and water/wastewater facilities
• expanding and enhancing a well-integrated transportation system and enabling market access
• preserving and developing the provincial highway network and water management infrastructure

The Executive Support provides high-level administrative support to the Deputy Minister (DM) of Transportation and Economic Corridors and ensures the efficient coordination of the DM’s calendar. This position serves as the main contact for the coordination and review of administrative requests, flowing through the office, and requires a strong understanding of ministry priorities, sound judgment in managing competing demands and the ability to act as a key liaison with internal teams, stakeholders, external partners and other government offices.

The position is responsible for coordinating information flow, monitoring deadlines, implementing administrative processes, and supporting financial and HR-related activities. Success in this role requires exceptional organizational skills, discretion, proactive problem-solving, and the ability to manage issues promptly to enable the Deputy Minister to focus on strategic priorities related to transportation and economic corridors,

As the successful candidate, your responsibilities will include:

• Manage and prioritize the DM’s calendar, including resolving scheduling conflicts and ensuring effective time management in alignment with ministry and government priorities.
• Liaise with internal staff, ministry leadership, external stakeholders and cross-government partners to coordinate meetings, events and briefings, ensuring accuracy and professionalism in all scheduling activities.
• Prepare and organize meeting materials, agendas, briefing packages and action requests to support the DM’s daily responsibilities and strategic oversight of the advanced education system.
• Make comprehensive travel arrangements for meetings, missions and conferences, including transportation, accommodations, itineraries and required materials.
• Review, track, and manage confidential information, correspondence and documentation flowing through the DMO, ensuring timely attention to urgent and sensitive matters.
• Draft, edit and prepare correspondence, charts, reports and briefing materials for the DM as required.
• Oversee office financial administration, including invoice processing, expense claims, procurement, contract coordination and tracking of expenditures.
• Ensure smooth administrative workflows, including supporting onboarding and offboarding processes, coordinating office accommodations, and managing IT and equipment requirements.
• Perform HR-related administrative tasks, such as updating job descriptions, processing requisitions, managing staffing actions and tracking leave and approvals in 1GX.
• Lead and contribute to administrative projects and continuous improvement initiatives, ensuring alignment with government policies, ministry standards and best practices.

For a full job description for this position, please visit this link .

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Agility – You can adapt quickly to changing landscape and priorities, foster agility in others, and create processes and opportunities that encourage proactive and flexible practices.
• Drive for Results – You are able to hold true to principles and confront problems directly, taking steps to rectify problem situations.
• Develop Self and Others – You have a commitment to lifelong learning and the desire to invest in the development of the long-term capability of yourself and others.
• Build Collaborative Environments – You can promote sharing of expertise among wide-ranging teams to achieve ministry outcomes.
• Develop Networks – You have the ability to proactively build networks, connect with, and build trust in relationships with stakeholders and colleagues.
• Systems Thinking – You are able to see both the big picture and the details. You are able to evaluate broad reaching impacts and use the knowledge to inform and process
• Creative Problem Solving – You have the ability to assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

Requirements:

• Two-year related diploma and three years progressively responsible experience related to supporting an Executive Office; or equivalent as described below.

Directly related education or experience considered on the basis of:

• 1 years of education for 1 year of experience; or
• 1 year of experience for 1 year education

Assets:

• Experience providing executive support to a Deputy Minister, Assistant Deputy Minister, or other senior executive in a complex government environment.
• Thorough knowledge of Government of Alberta administrative processes, including ARTS, 1GX, BERNIE, SharePoint, ATIA and financial and HR workflows.
• Exceptional judgment and political acumen, with the ability to anticipate priorities, identify emerging issues and exercise discretion in a highly confidential environment.
• Advanced organizational and time management skills demonstrated through managing complex calendars and resolving scheduling conflicts.
• Strong communication and liaison abilities for coordinating with internal teams and external stakeholders.
• High level of professionalism and confidentiality when handling sensitive information and representing the office.
• Financial and administrative expertise, including invoice processing, expense reconciliation, and compliance with policies.
• Project coordination and leadership experience in managing administrative initiatives and supporting executive meetings.
• Adaptability and problem-solving skills for identifying operational issues and ensuring smooth workflow under tight deadlines.
• Excellent written and verbal communication skills, including experience preparing executive correspondence, briefing materials, and meeting packages.

A cover letter is required. In your cover letter, please provide information that clearly demonstrates how your qualifications meet the advertised requirements for this position.

Hours of work- 36.25/ hours per week.

Office Location- Twin Atria Building- 4999 98 Avenue, Edmonton, AB.

Final candidates will be required to undergo a criminal records check (CRC).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

• Positive workplace culture and work-life balance