Executive & Communications Assistant

EQ3; Winnipeg; On-site; CAD 65,000 - 75,000; Full time

Benefits offered by this job

Employee discount

Benefits package

Job summary

EQ3 is seeking an experienced executive assistant to support the President at our Winnipeg head office. The role blends executive support, retail communications and project coordination, collaborating with teams across stores and HQ to move important work forward with care, accuracy and good judgment.

You will manage calendars, draft communications, prepare reports, supervise travel and organize events, while maintaining discretion with confidential information.

Qualifications

• 5–7 years of experience in administrative or executive support.
• Strong writing and editing for internal communications.
• Excellent organization and deadline management.
• Sound judgment and discretion with confidential information.
• Proficient with Outlook, Word, Excel and PowerPoint.

Responsibilities

• Manage the President's calendar, meetings, travel and priorities.
• Draft correspondence and prepare reports and materials for leadership meetings.
• Review documents for accuracy and polish.
• Coordinate retail communications and store updates.
• Support store openings, renovations and events, and track progress.
• Prepare expense reports and assist with invoices and budgets.

Skills

Executive Support

Calendar Management

Written Communication

Organization

Discretion

MS Office

Education

Business Administration Diploma

Communications Diploma

Tools

Outlook

Word

Excel

PowerPoint

Job description

Winnipeg, MB | On-site at EQ3 Head Office | Permanent, full-time

Salary: $65,000–$75,000 per year

Great executive support makes a difference across an entire business. At EQ3, we're looking for someone who can keep our President's office running smoothly, turn complex updates into clear communication and help teams stay connected.

This role brings together executive support, retail communications and project coordination. You'll work with people across our stores and head office, helping important work move forward with care, accuracy and good judgment.

About EQ3

At EQ3, we make furniture not fast, but to last. We believe in timeless design, thoughtful craftsmanship and creating pieces that become part of people's lives. Headquartered in Winnipeg, we work across retail, e-commerce, wholesale and design to bring that vision to life.

What you'll do

Support the President

• Manage the President's calendar, meetings, travel and competing priorities.
• Review incoming emails, correspondence and requests; handle, redirect or elevate them as appropriate.
• Draft correspondence and prepare reports, presentations, research and materials for leadership meetings.
• Review documents prepared for the President's signature to ensure they are accurate, clear and polished.
• Take meeting minutes, track decisions and follow up on action items.
• Prepare expense reports, process invoices and help keep the executive office organized.

Coordinate retail communications

• Manage the retail communications calendar so store updates are timely and consistent.
• Draft and distribute announcements, memos and store communications on behalf of the President and leadership team.
• Partner with procurement, production, ecommerce, marketing and retail teams to keep stores informed about product launches, availability, promotions and operational changes.
• Draft and edit content that supports retail sales and brand initiatives.
• Proofread communications for clarity, accuracy, tone and brand consistency.

Keep projects and events moving

• Support store openings, renovations, signage updates and other special projects.
• Maintain project schedules, budget trackers, meeting notes and status updates.
• Coordinate with internal teams, vendors and contractors to keep work on track.
• Bring together sales and business reporting to support the President's planning.
• Help organize town halls, team gatherings and other company events, from planning through to the day itself.

What you bring

• Approximately 5–7 years of experience in an administrative or executive assistant role, ideally supporting a senior leader.
• Strong writing and editing skills, including experience preparing internal communications or correspondence for a broad audience.
• Excellent organization and follow-through when managing several priorities and deadlines.
• Sound judgment and discretion when handling confidential information.
• Confidence using Outlook, Word, Excel and PowerPoint.
• A post-secondary diploma in Business Administration, Communications or a related field, or a combination of education and relevant experience.

Experience in retail, project coordination, store openings or renovations would be an asset. Familiarity with email marketing platforms or project tracking tools would also be helpful.

Why join EQ3?

You'll work closely with our President and contribute to projects and communications that reach teams across the business. You'll also have access to an employee discount and a benefits package, with opportunities to develop your skills in a varied role.

EQ3 is committed to an inclusive and accessible hiring process. If you need an accommodation at any stage, please let us know. We thank everyone who applies; only candidates selected for an interview will be contacted.