Executive Assistant Vancouver

Borealis AI; Vancouver; On-site; CAD 60,000 - 80,000; Full time

Job summary

Borealis AI is seeking an Executive Assistant to support the Vice President in a dynamic environment. This full-time position requires extensive experience in executive administration, strong organizational skills, and a proactive approach to ensure effective management of activities. The successful candidate will thrive in a fast-paced environment, supporting team objectives while ensuring aligned priorities.

Benefits

Dynamic and flexible working environment

Professional development support

Collaborative team culture

Qualifications

• 5+ years’ experience in Executive Administration.
• Strong capability to prioritize activities and work independently.
• Ability to thrive in a fast-paced environment.

Responsibilities

• Provide exceptional administrative support to the Vice President.
• Manage scheduling, activities, and calendar coordination.
• Adapt to changing requirements and support a dynamic team.

Skills

Interpersonal skills

Organizational skills

Diplomacy skills

Ability to adapt

Calendar management

Proficiency in Microsoft Word

Proficiency in PowerPoint

Proficiency in Excel

Proficiency in Outlook

Job description

We’re looking for an enthusiastic candidate to fill a full-time role as Executive Assistant to the Vice President, RBC Fellow AI. This role is responsible for providing exceptional administrative assistance and organizational coordination to the VP. This is an exciting opportunity to join an ambitious team, and we are looking for someone who takes initiative, can work independently, and is eager to provide exceptional support.

Your responsibilities include :

• 5+ years’ experience of Executive Administration, providing support to senior level management or relevant experience;
• Strong interpersonal and diplomacy skills, comfortable dealing with individuals across all levels of the organization;
• Ability to thrive in a collaborative environment with a strong capability to prioritize activities;
• Ability to work in a fast-paced environment, adapt to change and navigate continuously shifting requirements;
• Ability to work efficiently and accurately with minimal supervision;
• Highly proficient in Microsoft Word, Power Point, Excel, Outlook. Ability to create and edit documents, PowerPoint slide decks as per guidance provided;
• Strong organizational skills including ability to organize, plan and schedule activities and strong calendar management / scheduling skills.

What's in it for you?

• Be part of a dynamic & flexible working environment;
• Become part of a team that thinks progressively and works collaboratively. We care about seeing each other reach full potential;
• Leaders who support your development through coaching and managing opportunities;
• Ability to make a difference and lasting impact from a local-to-global scale.

About RBC Borealis

RBC Borealis is the driving force behind Royal Bank of Canada’s AI and data innovation. As part of Canada’s largest financial institution, we bring together a team of architects, engineers, scientists, and product experts on a mission to revolutionize finance through world-class research, solutions, and a resilient data platform. With locations across Toronto, Waterloo, Montreal, Calgary, and Vancouver, we’re at the forefront of AI research and platform development. With a focus on cutting-edge research in areas like time series forecasting, causal machine learning, and responsible AI, we are seamlessly integrating AI research and data engineering, to solve critical challenges in the financial industry. We are building intelligent, and scalable, data-driven solutions that will help communities thrive and drive innovation for our customers across the bank.

Inclusion and Equal Opportunity Employment

RBC is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans status, Aboriginal / Native American status or any other legally-protected factors. Disability-related accommodations during the application process are available upon request.

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