Executive Assistant to the Head of School

St. Andrew's College; Aurora; On-site; CAD 55,000 - 75,000; Full time

Job summary

St. Andrew's College invites applications for the role of Executive Assistant to the Head of School for a six-month contract. The successful candidate will provide critical administrative support and manage various strategic initiatives while serving as a key ambassador for the college.

Qualifications

• Extensive experience working at the executive level.
• Ability to manage multiple priorities collaboratively.
• Strong technical skills a must.

Responsibilities

• Manage the Head of School’s calendar and travel arrangements.
• Prepare correspondence, agendas, and meeting logistics.
• Oversee performance evaluations and professional development of direct reports.

Skills

Exceptional customer service

Strong written communication

Sound judgment and discretion

Organizational skills

Time management

Technical skills

Job description

Founded in 1899, St. Andrew’s College (SAC) is an independent, all-boys university preparatory school for Grades 5-12. Located 40 minutes north of Toronto, SAC’s 126-acre campus is home to a mix of 650 boarding and day students from 25 countries. As set out in our mission statement, SAC’s rigorous academic program is complemented by a wide range of co-curricular activities designed to develop “the complete man, the well-rounded citizen.” All boys participate in the leadership program and the extensive athletic program (71 teams across 22 sports). Graduates gain entry to top universities in Canada, the U.S., and abroad and are part of a network of 7,000 Old Boys around the world. To find out more, visit our website at www.sac.on.ca.

We invite applications for a six-month contract at St. Andrew's College in the role of Executive Assistant to the Head of School. The contract is for the period from August to February.

As a critical support to the Head of School, the Executive Assistant ensures the smooth running of the Head’s office, including administrative functions such as calendaring, travel coordination, presentations, and correspondence. As a member of the Leadership Team, the Executive Assistant provides insight, research, and support to key school strategic initiatives.

The Executive Assistant welcomes and receives guests of the Head and Board of Governors and is a critical school ambassador. The Executive Assistant is a point of contact and prepares correspondence with outside affiliate organizations, including CAIS, CIS, TABS, and other network schools. As a mentor and trusted confidante within the school, the Executive Assistant provides insight and feedback to the Head and Leadership Team.

The Executive Assistant will liaise with the Board Chair, Board of Governors, and CFO to provide administrative support to the Board of Governors and Board Committees. This will include coordinating meetings, meeting minutes, preparing and distributing agendas and related materials, and managing logistics.

The Executive Assistant provides leadership to the academic administration departments with several direct reports and oversees their responsibilities, performance evaluations, and professional development plans. Working as a team, the educational administration departments coordinate many significant events, including Prize Day and Ministry Inspections.

Candidates must have extensive experience working at the executive level and demonstrated exceptional customer service skills. The ability to manage multiple priorities, work collaboratively, use sound judgment and discretion, and have strong written communication skills are all key elements of this position. Adherence to deadlines through solid organization and time management will be paramount. Successful candidates must demonstrate strong technical skills.

To express interest in this opportunity, email a cover letter and resume directly to [e-mail] by June 12, 2025. Please reference the position title Executive Assistant in the subject line of your email.

St. Andrew’s College has long been committed to ensuring our boys learn how to engage appropriately with others in the community to develop healthy, meaningful, and sustained human relationships. Our policies and programs speak to the necessity for schools to be inclusive and to enact proactive approaches to interrelationships.As an employer, we model and value equity, diversity, and inclusivity. By extension, we are committed to providing accommodations for persons with disabilities. If you require an accommodation through the recruitment process, please contact Human Resources at 905-727-2580.