Executive Assistant to the Graduate Associate Dean

Department of Food Science, University of Manitoba; Winnipeg; On-site; CAD 50,000 - 70,000; Full time

Job summary

The University of Manitoba invites applications for the role of Executive Assistant to the Associate Dean, Graduate (ADG), AESES. The role provides high-level administrative support, manages calendars, coordinates committees and travel, and supports communications for graduate programs.

Successful candidates have senior admin experience, discretion, and strong organizational skills; familiarity with university governance and EDIA principles is valued.

Qualifications

• Knowledge of university regulations, programs and procedures as they relate to the function/program.
• 3 years of experience in a senior administrative or executive support role is preferred.
• Proven experience supporting senior leadership with discretion, professionalism and judgment.
• Familiarity with university governance, administrative structures and decision-making processes is an asset.
• Experience preparing briefings, agendas and official correspondence with appropriate tone.
• An acceptable equivalent combination of education and experience may be considered.

Responsibilities

• Maintains schedules by coordinating activities, meetings, and appointments with stakeholders.
• Manages calendar priorities to reflect institutional goals and triage requests.
• Coordinates travel arrangements and expenses via Concur for the ADG.
• Prepares confidential communications and drafts correspondence for signature.
• Coordinates and distributes information from the ADG’s Office.
• Supports communications and promotional materials for graduate programs.
• Provides executive support during meetings and committees as needed.
• Manages confidential filing systems and office logistics.

Skills

Communication skills

Organizational skills

Admin tools

Independent work

Attention to detail

EDIA commitment

Tools

Microsoft Office

Adobe

VIP

Concur

EPIC

Job description

The University of Manitoba invites applications for the role of Executive Assistant to the Associate Dean, Graduate (ADG), AESES. The role provides high-level administrative support, manages calendars, coordinates committees and travel, and supports communications for graduate programs.

Successful candidates have senior admin experience, discretion, and strong organizational skills; familiarity with university governance and EDIA principles is valued.