Executive Assistant to the Chief Executive Officer

EZ STAK; Kingston; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading manufacturer seeks an Executive Assistant to support the CEO in various tasks, ensuring smooth operations and effective communication. Ideal candidates will have 3+ years of experience, strong organizational skills, and a proactive approach to managing both personal and professional responsibilities.

Benefits

Career growth and development opportunities

Collaborative and innovative work environment

Significant impact in a fast-growing company

Qualifications

• 3+ years of experience supporting senior leaders.
• Confidentiality in handling personal matters is crucial.
• Ability to manage multiple tasks and deadlines.

Responsibilities

• Manage inbox, calendar, and task lists for the CEO.
• Draft professional and personal correspondence.
• Facilitate logistics for meetings and events.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Attention to Detail

Time Management

Customer Service

Tech Savvy

Proactivity

Education

Degree or diploma in Office/Business Administration/Management

Tools

Office Suite

Teams

Job description

Executive Assistant to the Chief Executive Officer

Kingston, Ontario, Canada

EZ STAK

Posted 1 day ago

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Full Job Description

EZ STAK

EZ STAK is a leading global manufacturer and provider of innovative storage solutions for commercial vehicles and workspaces. With a strong commitment to quality, efficiency, and customer satisfaction, EZ STAK operates with well-defined procedures that ensure smooth production, timely delivery, and exceptional service.

The Opportunity

We are seeking a confidential, highly organized, proactive, and resourceful Executive Assistant to support the Chief Executive Officer in both professional and personal matters. This role requires exceptional attention to detail, discretion, and the ability to manage a diverse and evolving workload. The ideal candidate will be a strategic partner to the CEO—helping streamline daily operations, manage priorities, and ensure that the CEO’s time is maximized and personal affairs are handled seamlessly.

Functional Accountabilities

1. Inbox management – triage, organize, facilitate responses
2. Task management and action item logging, including note-taking and dictation
3. Calendar management, including meeting scheduling
4. Drafting professional and personal correspondence
5. Preparation of professional reports and presentations
6. Personal errands and ad hoc tasks as required
7. Facilitate CEO approvals on various tasks and activities
8. Overall administration – reminders, appointment bookings, document filing
9. Act as a point of contact for EZ STAK inbound calls
10. Support EZ STAK’s Steering Committee with administrative matters as needed
11. Manage meeting logistics – CEO, board, Steering Committee, company-wide
12. Catering/food arrangements for events
13. Ensure the CEO’s day-to-day activities run smoothly to support focus and efficiency for EZ STAK

Key Competencies – Skills, Qualifications, Experience

1. 3+ years of successful experience supporting senior leaders or executives in an entrepreneurial or professional office environment (e.g., law, medical, accounting), handling both personal and business matters
2. Degree or diploma in Office/Business Administration/Management is an asset
3. Confidentiality: The CEO’s personal and professional matters must be handled with absolute discretion. Maintaining trust is key.
4. Proactivity: Operate with a solution-focused mindset and a “get it done” attitude, approaching challenges with openness and resolution skills, and anticipating needs.
5. Organizational Skills: Ability to manage schedules, handle multiple tasks, and keep track of deadlines, using calendar management, project tools, and maintaining orderly records.
6. Communication Skills: Clear and effective communication, adept at handling emails, drafting correspondence, and managing client interactions professionally. Good English skills – both verbal and written.
7. Tech Savvy: Proficiency with Office Suite, Teams, AI, and other relevant software and platforms
8. Time Management: Prioritize tasks effectively and manage time efficiently to meet deadlines in a dynamic environment
9. Customer Service: Provide excellent support, address client queries, and ensure positive experiences
10. Adaptability: Quickly adapt to changes, new tools, shifting priorities, or evolving business needs
11. Problem-Solving Skills: Handle unexpected issues proactively and find solutions
12. Self-starter/Initiative: Work independently, take initiative, and anticipate needs
13. Attention to Detail: Ensure accuracy in data entry, scheduling, and documentation
14. Lifelong Learner: Be curious, willing to learn new skills and tools to improve efficiency and quality

EZ STAK Values

• Respect: We believe in respecting people and property.
• Teamwork: We collaborate to succeed.
• Optimism: We persevere with enthusiasm.
• Curiosity: We are eager to learn, improve, and succeed.

Why Join Us:

• The opportunity to make a significant impact in a fast-growing company.
• A vibrant, collaborative, and innovative work environment.
• Ample career growth and development opportunities.