Executive Assistant to CEO — Indigenous Hub

Indigenous; North Bay; On-site; CAD 52,000 - 56,000; Full time

Job summary

North Bay Indigenous Hub – Giiwedno Mshkikiiwgamig is seeking an organized Executive Assistant for a one-time six-month term with a possible extension. Reporting to the CEO, you will provide wide-ranging administrative support, coordinate projects, manage the Executive Director’s calendar, and liaise with the Board and committees.

A current Police Records Check is required. The role requires strong communication, confidentiality, and proficient MS Office skills, with preferred experience

Qualifications

• Post-secondary diploma in secretarial or administrative support.
• Minimum of two years’ experience supporting senior leadership.
• Minimum of five years’ recent office experience.

Responsibilities

• Coordinate projects and information flow for the Executive Director.
• Maintain the Executive Director’s calendar and prepare materials for meetings.
• Schedule Board Committee meetings and prepare meeting packages.
• Prepare minutes and follow up on decisions.
• Travel coordination and preparation of meeting materials.

Skills

Secretarial support

Office administration

Board support

Customer service

Written and oral communication

Decision making

MS Word/Excel/Access/PowerPoint/Outl​​

Education

Post-secondary diploma in secretarial/administrative support

2+ years supporting senior leadership

5+ years office experience

Tools

Microsoft Office

Job description

North Bay Indigenous Hub – Giiwedno Mshkikiiwgamig is seeking an organized Executive Assistant for a one-time six-month term with a possible extension. Reporting to the CEO, you will provide wide-ranging administrative support, coordinate projects, manage the Executive Director’s calendar, and liaise with the Board and committees.

A current Police Records Check is required. The role requires strong communication, confidentiality, and proficient MS Office skills, with preferred experience