Executive Assistant To CEO

Jacobs & Thompson Inc; Barrie; On-site; CAD 65,000 - 85,000; Full time

Job summary

A leading company is seeking a proactive Executive Assistant (EA) to support their CEO. The ideal candidate will manage schedules, prepare documents, and act as the primary contact for stakeholders, requiring excellent communication skills and professionalism. With a supportive environment, the EA plays a crucial role in enabling the CEO to focus on high-priority initiatives, ultimately contributing to strategic goals.

Qualifications

• 5+ years as an Executive Assistant, preferably for C-level executives.
• Exceptional organizational, time-management, and communication skills.
• Proactive and resourceful with a strong sense of ownership.

Responsibilities

• Manage and maintain the CEO’s calendar and schedule meetings.
• Prepare documents for meetings, presentations, and reports.
• Liaise with senior leadership and support strategic initiatives.

Skills

Organizational skills

Communication skills

Time-management skills

Discretion

Adaptability

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Collaboration tools

Job description

We are seeking a highly organized, proactive, and discreet Executive Assistant (EA) to support the Chief Executive Officer. The ideal candidate will be a strategic partner, handling a wide range of administrative and executive support-related tasks, enabling the CEO to focus on high-priority initiatives. This role requires excellent communication skills, a high level of professionalism, and the ability to manage competing priorities in a fast-paced environment.Key Responsibilities:

• Manage and maintain the CEO’s calendar, scheduling meetings, appointments, and travel (both domestic and international)
• Act as a gatekeeper and primary point of contact for internal and external stakeholders
• Prepare and organize documents for meetings, presentations, and reports
• Attend meetings as requested, take minutes, and follow up on action items
• Coordinate complex travel arrangements and itineraries, including accommodation and transportation
• Manage and prioritize incoming communications, including email, phone calls, and mail
• Handle confidential information with discretion and professionalism
• Assist in the preparation and review of communications, reports, and presentations on behalf of the CEO
• Liaise with senior leadership and support strategic initiatives and projects as needed
• Anticipate the needs of the CEO and act accordingly

Qualifications:

• Bachelor’s degree preferred; equivalent work experience accepted
• Minimum 5+ years of experience as an Executive Assistant, preferably supporting C-level executives
• Exceptional organizational and time-management skills
• Excellent written and verbal communication skills
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Slack, Zoom, Google Workspace)
• Discretion and confidentiality are essential
• Ability to work independently and as part of a team
• Proactive, adaptable, and resourceful, with a strong sense of ownership