Executive Assistant (term position)

Folklorama; Winnipeg; On-site; CAD 48,000; Full time

Job summary

Folklorama, a leading not-for-profit organization, is seeking a dedicated Executive Assistant for a term position. This role involves administrative management for the Executive Director, requires strong organizational and communication skills, and offers a salary of $48,000 with benefits in a vibrant workplace dedicated to cultural experiences.

Benefits

Comprehensive group health care package

Employee Wellness Days

Ongoing training and development

Qualifications

• Minimum of 2-3 years’ experience in an executive-level administrative role.
• Proficiency in Microsoft Office programs.
• Exceptional communication skills, both verbal and written.

Responsibilities

• Management and coordination of general administrative functions.
• Oversee special project areas as assigned.
• Maintain high level of confidentiality, tact, and discretion.

Skills

Communication

Organization

Project Management

Detail Orientation

Initiative

Tools

Microsoft Office

Job description

EXECUTIVE ASSISTANT (term position)

Position Summary

Best known for its flagship festival, Folklorama is a vibrant not-for-profit organization that operates 365 days a year, bringing people together by sharing ethno-cultural experiences and education. At this time, Folklorama is seeking a community-minded, goal-driven individual to join the team as Executive Assistant on a term basis.

The Executive Assistant (term) is directly responsible to the Executive Director for the management and coordination of general administrative functions of the office of the Executive Director, as well as overseeing special project areas as assigned.The Executive Assistant (term) always acts in the best interest of the Executive Director, anticipating their needs and maintaining a high level of confidentiality, tact, and discretion.

A full job description is available on our website: https://folklorama.ca/about-us/careers/

Terms of Employment

Start date will beSeptember 2^nd, 2025.The position term will be 14 months minimum, with the possibility of an extension to 20 months.Schedule is typically 35 hours per week, Monday through Friday.Evening work will be required for monthly meetings and on an as-needed basis.Overtime may be required during the weeks of the Folklorama Festival; applicants must be available evenings and weekends during this time period.

Location

Job will be performed in Winnipeg, Manitoba, with the main work location being at Folklorama’s Head Offices at 2^nd Floor, 183 Kennedy Street.The Executive Assistant (term) will be required to attend occasional meetings and events within Winnipeg at offsite locations.

Compensation and Benefits

• Annual salary: $48,000.
• Comprehensive group health care package.
• Hybrid work environment from September to March annually.
• Employee Wellness Days.
• Fun, creative, employee-centric office environment.
• Ongoing training, development, and mentoring.

Education and Experience

• Minimum of two to three (2-3) years’ experience in an executive-level administrative role.
• Proficiency in Microsoft Office programs (Word, Excel, Outlook, etc.) and database programs.
• Familiarity with governance boards, and experience working with by-laws and policies is desired.
• Ability to lead and execute projects with limited supervision.
• Ability to coordinate meetings and produce required documents.
• Exceptional communication skills, both verbal and written.
• Community and culturally minded, results-driven individual.
• Superior organizational skills; detail oriented; focused with a high level of initiative and energy.
• Ability to produce high-quality work on a deadline and comfortable managing multiple projects and priorities.
• Demonstrated ability to think creatively and analytically.
• Demonstrated ability to work effectively both independently and in a team environment, especially with management and directors.

Additional Credentials

• The successful candidate will be required to submit a Criminal Record Check, and Child and Adult Abuse Registry checks.
• Candidates are required to have a valid Manitoba Class 5 driver’s license and regular access to a vehicle.

If you are interested in joining the Folklorama team in a term role and have the experience, education, qualities, and passion to work for one of Winnipeg’s premier arts and cultural organizations, please forward a cover letter indicting where you saw this position posting, a resume/CV, and three (3) references by Thursday, June 26, 2025, at 5:00 pm to:

Teresa Cotroneo (she | her)

Executive Director

Folklorama

c/o [e-mail]

Thank you to all applicants for your interest, however only those selected for an interview will be contacted after the posting has closed.

Folklorama is committed to equity, diversity, and accessibility in the workplace. We strive to have a team that reflects our mission and mandate, and encourage diverse abilities, cultures, identities, languages, and perspectives. Folklorama encourages candidates to speak to this in their application. Applicants should identify if they require accommodation during the competition process on a confidential basis.