Executive Assistant (Sales, Finance, Supply Chain, HR)

Saint-Gobain Group; Mississauga; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading multinational company seeks an Executive Assistant to support its management team in Mississauga. This pivotal role involves high-level administrative support across various areas such as Sales, Finance, and HR. Ideal candidates will possess strong organizational skills, attention to detail, and a proven track record in executive administration, while contributing to a positive workplace culture.

Benefits

Excellent healthcare options

Parental leave and paid time-off

Company-funded Retirement Accumulation Plan

Tuition Reimbursement

Employee Recognition Programs

Pet insurance options

Access to discounts and cashback offers

Qualifications

• 5-8 years of experience as an executive assistant or in a similar role.
• Strong verbal and written communication skills.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Provide administrative support to executives, including managing calendars and travel arrangements.
• Coordinating meetings, preparing documents, and handling confidential information.
• Managing office operations and supporting special projects.

Skills

Organizational skills

Communication

Time management

Problem-solving

Attention to detail

Tools

Microsoft Office Suite

Concur

Job description

Executive Assistant (Sales, Finance, Supply Chain, HR)

WHY DO WE NEED YOU?

What will you do?

The Executive Assistant will play a pivotal role in supporting executive leadership(Sales, Finance, Supply Chain, HR) within a global organization, overseeing Canadian operations while ensuring the smooth operation of our Mississauga headquarters. This dual-function position requires a professional who is highly organized, detail-oriented, and adept at multitasking. This role involves providing high-level administrative support to executives while managing office operations, fostering a productive and welcoming work environment.

Is this job for you?

Responsibilities:

• Provide administrative support to executives, including calendar management, meeting planning, and correspondence handling.
• Coordinate and prepare documents for meetings, presentations, and reports.
• Manage travel arrangements and itineraries for executives.
• Handle confidential information with discretion and professionalism.
• Assisting with the planning and logistics of social events, including venue selection, catering, and guest lists.
• Preparing materials for social committee meetings, including agendas and supporting documents.
• Maintain and organize digital files and folders.
• Perform general office duties such as ordering supplies, managing office equipment, and liaising with vendors.
• Assist and participate in executive meetings and special projects.

IS THIS JOB FOR YOU?

Qualifications and Requirements:

• Proven experience as an executive assistant or in a similar role (5–8 years).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Concur) and other relevant software.
• Ability to work independently and manage multiple tasks simultaneously.
• High level of professionalism and confidentiality.
• Great attention to detail and problem-solving skills.
• Experience with remote work tools and platforms.

A LITTLE MORE ABOUT US

Saint-Gobain North America's commitment to excellence has earned it recognition from the Top Employers Institute as one of the best workplaces in North America. Join us at Saint-Gobain and be part of a future where innovation meets sustainability!

LEGAL STATEMENT

Saint-Gobain is an inclusive and equal opportunity employer committed to providing reasonable accommodations throughout the recruitment process to applicants upon their request. This commitment is in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

BENEFITS IN JOINING US

We provide unique options to fit your unique lives! Our Total Rewards Program offers a total approach to well-being!

Our amazing benefits and programs include, but are not limited to:

• Excellent healthcare options:Medical, vision, prescription & dental
• Family Focus & Balance:Parental leave, paid time-off, and Employee Assistance Program
• Financial Security:Company-funded Retirement Accumulation Plan - Registered Retirement Savings Plan (RRSP), Deferred Profit-Sharing Plan (DPSP), Tax-Free Savings Account (TFSA) andEmployee Stock Purchase Program (PEG)
• Tuition Reimbursement:Continuing education for every season of your career
• Employee Recognition Programs
• LiveWell:Rewarding you for living a healthy lifestyle
• Be Well Be You: Our comprehensive benefits, resources, and programs platform to help you and your family be well, wherever you are in life (Emotional, Physical, Financial, and Social)
• Pet insurance options:Insurance plan & prescription discount program for your furry friends
• Perks & Savings Program :access to thousands of gift cards, in-store and online discounts, as well as cashback offers.