Executive Assistant — Resource Team

Match Group Recruitment; Kitchener; On-site; CAD 52,000 - 78,000; Full time

Job summary

Match Group Recruitment is seeking an experienced Executive Assistant to support the President & Chief Executive Officer and the Resource Team. This role involves coordinating calendars, preparing meeting materials, organizing events, and aiding communications while protecting confidentiality and balancing multiple priorities.

The successful candidate enjoys collaboration, attention to detail, and practical problem-solving in a fast-paced, in-person office environment.

Qualifications

• University degree or equivalent combination of education and experience.
• Five+ years in administrative and/or communications roles.
• Three+ years supporting IT/digital platforms.
• Experience coordinating events.
• Clear, professional written communications and presentations.

Responsibilities

• Provide administrative support to the Resource Team and CEO.
• Coordinate calendars, meetings, spaces, and catering.
• Prepare agendas and materials for meetings.
• Handle confidential information with discretion.
• Manage contact lists and distribute materials.
• Coordinate large meetings and events.
• Draft and format correspondence and newsletters.
• Support websites, social media content, and digital tools.
• Promote responsive service and collaboration.

Skills

Administrative support

Calendar management

Event coordination

Communications

Project coordination

Discretion

Technology adoption

Education

University degree

Tools

Microsoft Office

Digital platforms

Job description

Reports to: Director, Policy, Legislation and Strategy
Work arrangement: In person, Monday to Friday

About the Opportunity

We are seeking an experienced Executive Assistant to provide administrative, operational, and communications support to our Resource Team, including the President & Chief Executive Officer.

This role is ideal for a proactive professional who enjoys bringing people, information, and projects together. You will coordinate executive schedules, prepare meeting materials, organize events, support communications, and help the office run smoothly.

Working with a high volume of internal and external information, you will exercise sound judgment, protect confidentiality, and manage competing priorities with care and precision.

If you thrive in a collaborative environment, take pride in the details, and enjoy finding practical solutions, we would welcome your application.

Key Responsibilities

Executive and Administrative Support

Provide administrative support to the Resource Team, including the President & Chief Executive Officer.

Coordinate calendars, appointments, meetings, meeting spaces, and catering.

Prepare agendas, supporting documents, and materials for internal and external meetings.

Handle sensitive and confidential information with discretion.

Maintain accurate contact lists and coordinate the distribution of materials to appropriate audiences.

Anticipate needs, resolve administrative issues, and support additional projects as assigned.

Event Coordination

Coordinate large meetings, information sessions, recognition events, and annual general meetings.

Manage event logistics, including venues, room setup, refreshments, and catering services.

Set up and operate meeting and presentation technology.

Work with internal teams and external providers to deliver organized, welcoming events.

Communications and Project Coordination

Draft, format, and coordinate correspondence, both independently and as directed.

Prepare newsletters, digital updates, documents, and other communications in accordance with organizational standards, policies, and accessibility requirements.

Coordinate creative development, review, quality control, and production timelines to keep projects on schedule.

Work with Resource Team members to clarify objectives, timelines, budgets, and operational requirements.

Communicate information clearly and professionally to internal and external audiences.

Digital Platforms and Technology

Serve as a primary contact for website and social media content updates.

Provide general support for the team’s software and digital platforms.

Explore new software, artificial intelligence tools, and emerging technologies that may improve efficiency.

Support the adoption of practical tools and processes that strengthen day-to-day operations.

Service Excellence and Collaboration

Build strong working relationships with campuses and external partners.

Provide courteous, responsive, and efficient service.

Approach challenges with a positive attitude and a focus on workable solutions.

Promote equity, inclusion, and belonging, treating others with dignity and respect.

Follow organizational security, safety, and privacy protocols.

Qualifications

Education and Experience

University degree, or an equivalent combination of education and relevant experience.

At least five years of experience in an administrative and/or communications role.

At least three years of experience supporting or working with information technology and digital platforms.

Demonstrated experience coordinating events.

Experience preparing clear, professional written communications and presenting information effectively.

Knowledge of seniors' housing and long-term care is an asset.

Skills and Attributes

Strong organizational skills, attention to detail, and follow-through.

Ability to work independently and contribute effectively within a collaborative team.

Sound judgment and discretion when handling confidential or sensitive matters.

Ability to adapt to changing priorities and manage concurrent projects under tight timelines.

Confidence learning new technology and supporting others in its use.

A proactive approach to problem-solving, innovation, and continuous improvement.

Commitment to respectful, inclusive service.

Conversational French sufficient to support everyday service interactions is an asset.