Executive Assistant/Receptionist

Vertex Resource Group Ltd.; Calgary; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading environmental services provider in Calgary is looking for an Executive Assistant/Receptionist. This role will support the executive team with administrative tasks, maintain office operations, and manage schedules. The ideal candidate will possess strong organizational skills and previous experience in a similar role, ensuring efficient office management and communication.

Benefits

Comprehensive benefit package

RRSP Plan

Qualifications

• Previous experience as an executive assistant.
• Familiarity with office management.
• Experience exercising discretion with sensitive information.

Responsibilities

• Provide direct administrative support to the executive team.
• Maintain work schedules and calendars.
• Prepare travel arrangements for senior management.

Skills

Strong communication skills

Attention to details

Organizational skills

Education

Diploma and/or bachelor’s degree in Business Administration

Tools

Microsoft Office Suite

Visio

Job description

VERSATILITY. EXPERTISE.

With these two words, Vertex makes the promise that we will always be versatile in developing solutions to our clients’ unique needs and that we will always demonstrate expertise in our designated fields.

Since 1962, Vertex has been a leading North American provider of environmental services. With over 60 years of expertise, Vertex helps clients achieve their development goals through our versatile suite of services. From the initial site selection, consultation and regulatory approval, through the construction, operation and maintenance phases, to conclusion and environmental cleanup, Vertex offers a diverse range of services throughout the life cycle of our clients’ projects.

Overview

Vertex is currently accepting applications for an Executive Assistant/Receptionist in Calgary, Alberta. The successful candidate must have previous experience as an executive assistant and be familiar with office management. The Executive Assistant/Receptionist will provide support in a one-on-one working relationship with Executive Management and Senior Management staff.

Candidate Qualifications

• Diploma and/or bachelor’s degree in Business Administration or relevant discipline.
• Proven work experience as a Senior Executive Assistant, Executive Administrative Assistant or similar role.
• Strong knowledge of office procedures and practices.
• Keen attention to details.
• Proficient with Visio and Microsoft Office Suite (Outlook, Word, Excel, Power Point).
• Strong communication skills (via phone, email and in-person).
• Experience exercising discretion and confidentiality with sensitive company information.
• Proven organizational and time management skills.
  
  

Responsibilities

• Provide direct administrative and office management support to all members of the executive team, as directed.
• Maintain work schedules and calendars of executive management.
• Prepare travel schedules, book travel arrangements, and make reservations for senior management and executive staff.
• Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
• Maintains and organizes office operations and procedures such as filing system, expense reports as appropriate, office supply orders, and other administration services.
• Interfaces in a professional manner with senior executives and team members, handles confidential information with discretion and demonstrates diplomacy and excellent judgment in dealing with sensitive situations.
• Perform various (light) accounting duties.
• Provide reception services including greeting, screening and directing visitors and telephone calls, handling telephone messages and receiving/redirecting incoming mail, faxes, deliveries and courier packages.
• Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other people.
• This person will be responsible for managing all aspects of the office.
• Other duties as directed by your supervisor or manager.
  
  

LOCATION

• This position will be based out of our Calgary, Alberta office.
  
  

Additional Information

• Compensation is commensurate with education and experience.
• A comprehensive benefit package is provided.
• RRSP Plan.
  
  

APPLY NOW

With a track record of success, Vertex provides a fast-paced environment where people thrive. We recognize that each member brings a valuable skillset to the Vertex team and we make health, safety and community well-being a priority by supporting numerous endeavors at each of our locations across North America.

At Vertex, we value teamwork through collaboration and provide support across the entire organization. If you think you have what it takes to play for the Vertex team, please apply.

• We would like to thank all applicants for their interest in this position, however only those selected for interviews will be contacted*