Executive Assistant

McDaniel; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in the energy sector is seeking an Executive Assistant to support the Executive Vice President. This role involves high-level administrative tasks, including calendar management, meeting coordination, and communication oversight. Candidates should possess a diploma in a related field and have at least five years of experience as an Executive Assistant, demonstrating strong organizational and communication skills.

Qualifications

• Minimum five years of Executive Assistant experience required.
• Ability to work independently and as part of a team.
• High level of discretion and ability to handle sensitive information.

Responsibilities

• Manage the Executive Vice President’s calendar and schedule appointments.
• Coordinate meetings and travel arrangements.
• Prepare and organize reports and presentations.

Skills

Microsoft Office proficiency

Verbal communication

Written communication

Organizational skills

Time management

Discretion

Education

Diploma or certificate in administration, business, or related field

Job description

Direct message the job poster from McDaniel

McDaniel & Associates Consultants Ltd is focused on unraveling the complexities of the energy business.We accomplish this with a strong and diverse team of engineers, geologists, data scientists, and technicians.

McDaniel is built from a nearly 70-year history of providing trusted third-party advice and evaluation in the petroleum industry.Today, McDaniel continues to be a global leader in petroleum evaluation, recognized for our technical and business acumen in both domestic and international evaluations in conventional and unconventional reservoirs.

Our clientele primarily consists of upstream petroleum companies, private equity, pension funds, banking institutions, midstream companies, and government agencies.Our firm offers a fast-paced, collaborative environment where individuals are encouraged to take initiative, be innovative, creative, and proud of their work.

About the Job

The Executive Assistant is responsible for providing high-level administrative support to the Executive Vice President of McDaniel.This role ensures the efficient use of their time and resources through proactive planning, coordination, and execution of administrative tasks.

Key Duties and Responsibilities

• Manage the Executive Vice President’s calendar, schedule appointments, and coordinate meetings and travel arrangements.
• Overseeing incoming and outgoing email communication.
• Coordinate and maintain an ongoing schedule of client and internal meetings.
• Provide and coordinate administrative services and assistance ensuring confidential, accurate, efficient, and timely support to achieve the objectives.
• Record minutes during meetings and proactively follow up on action items and deliverables.
• Prepare and organize reports, presentations, and correspondence for meetings and events.
• Anticipate the needs of the Executive Vice President and proactively address them, including managing priorities and deadlines.
• Assist in organizing and coordinating certain company events, meetings, and conferences.
• Enter expense reports on behalf of the Executive Vice President.
• Work collaboratively with various departments and all levels of staff.
• Other related duties as assigned.

Qualifications / Skills

• Diploma or certificate in administration, business, or a related field
• Minimum five years of Executive Assistant experience is required
• Advanced Microsoft Office proficiency
• Excellent verbal and written communication skills
• High level of discretion and the ability to handle sensitive information
• Strong organizational and time management skills and administrative skills
• Ability to work independently as well as part of a team

This position is in-person and is based in the Calgary office.Please send your application, including your resume and cover letter.

We thank you for your interest but only select applicants will be contacted.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Oil and Gas

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