Executive Assistant (permanent Full Time) LTC

Extendicare Inc.; Toronto; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player in long-term care is seeking a dedicated Executive Assistant to provide comprehensive administrative support to the Executive Director and senior management team. This role involves managing office operations, supporting project management initiatives, and ensuring effective communication within the organization. The ideal candidate will have a strong background in business administration, excellent organizational skills, and the ability to thrive in a dynamic environment. Join a team that values teamwork and dedication, and contribute to enhancing the quality of care provided to residents.

Qualifications

• 5+ years of experience supporting executives and senior managers, preferably in non-profit.
• Post-secondary education in Business Administration or relevant field.

Responsibilities

• Manage agendas, meeting minutes, correspondence, and reports for the Executive/Senior Team.
• Support project management initiatives and maintain databases.

Skills

MS Office

Time Management

Organization

Communication

Judgment and Discretion

Teamwork

Conversational Italian

Education

Post-secondary education in Business Administration

Tools

Visio

Job description

Internet service providers may also use other standard web-based technologies to analyze your movements while accessing the Website. These technologies help the Extendicare Group assess the effectiveness of product and service campaigns and marketing programs, customize services offered on or through the Websites, and determine the best use for website content, products, and services. Some of this information, including the IP address, may be stored on the Extendicare Group’s Internet service provider’s server logs for extended periods.

Executive Assistant (permanent Full Time) LTC

Apply locations: Assist - Villa Colombo LTC (40 Playfair Ave), Toronto, ON

Time type: Full time

Posted on: Posted 2 Days Ago

Job requisition id: R19898

Job Description

Department: Administration

Position: Executive Assistant

Weekdays 9:00am-5:00pm (75 hours bi-weekly). Weekends and evening work may be required.

Status: Permanent Full Time

Date Required: ASAP

Reporting to the Executive Director, the Executive Assistant provides confidential administrative support to the Executive Director, Assistant Executive Director, Director, Resident Services, and the Villa Colombo Board of Governors to meet organizational goals.

Responsibilities include (but are not limited to):

• Support workflow of the Executive/Senior Team, including managing agendas, meeting minutes, correspondence, reports, and research.
• Support the Chair of the Board, Committees, and their Chairs.
• Manage daily office operations, mail, courier, equipment, and inquiries.
• Lead and mentor administrative staff for consistency.
• Support project management for Executive/Senior Team initiatives.
• Maintain databases and contact information.
• Assist with policies, forms, and statistical data collection.
• Support accreditation activities.
• Schedule meetings, teleconferences, and manage records.
• Greet visitors and manage correspondence for the Family Council.
• Adhere to organizational policies and regulations.
• Assist with HR tasks such as references, resume reviews, and interviews.
• Perform other duties as assigned.

Supervision of Reception

• Hire, schedule, direct, evaluate, and discipline reception staff.
• Create schedules, ensure coverage, and manage training and performance reviews.
• Handle inquiries and staff management tasks.

Experience & Education

• Post-secondary education in Business Administration or relevant field.
• Minimum 5 years supporting executives and senior managers, preferably in non-profit.

Competencies (Behavioral & Technical Skills)

• Strong MS Office skills; Visio is an asset.
• Excellent time management, organization, and multi-tasking skills.
• Effective communication, judgment, discretion, and teamwork.
• Knowledge of Long-Term Care/Health Care is an asset.
• Ability to articulate resident safety strategies.
• Compliance with health and safety regulations, including screening and medical requirements.
• Conversational Italian is an asset.

Submit your Resume and Cover Letter via the Workday Career tab. For assistance, contact HR at [e-mail] or 416-789-2113 ext. 6099.