Executive Assistant, Infrastructure

Canada Pension Plan Investment Board; Toronto; On-site; CAD 70,000 - 110,000; Full time

Job summary

CPP Investments is seeking an Executive Assistant for Infrastructure to provide day-to-day administrative support to senior leaders in a fast-paced, global environment. You will manage complex calendars, coordinate travel, prepare executive materials, and handle sensitive information with discretion.

In this role, you will support onboarding, arrange internal and external meetings, and work with external partners to ensure efficient operations.

Qualifications

• College diploma or bachelor’s degree; 6+ years administrative support experience.
• Experience in the financial services sector is an asset.
• Strong written and verbal English communication skills.
• Experience with complex calendar management, high-profile meetings, travel, and expense reimbursements.
• Experience providing support to senior professionals and managing competing priorities.
• Proficient with MS Office and comfortable learning new applications.

Responsibilities

• Provides general administrative support to Managing Director(s) and the wider team.
• Books and supports complex global travel arrangements and itineraries.
• Prepares executive- and department-level documents with meticulous attention to detail.
• Manages multiple calendars and coordinates meetings, rooms, calls, and logistics.
• Coordinates departmental event planning and onboarding of new employees.
• Collaborates with assistants, vendors and stakeholders to schedule meetings or events.
• Supports team efficiency and overall departmental operations.
• Ensures meeting readiness and tracks action items; handles sensitive information discretely.

Skills

Calendar management

High-level communication

Discretion handling

Multitasking

Team coordination

Education

College diploma or Bachelor's degree

Tools

MS Office

Workday

Job description

Purpose. Performance. People.

Joining CPP Investments means joining one of the world's most admired and respected institutional investors to drive a single mandate: to deliver strong, sustainable returns for generations of Canadians. With a long-term horizon and global reach, we deploy capital at scale across public and private markets. Our size, stability, and disciplined investment philosophy allow us to pursue complex opportunities and build enduring partnerships worldwide. For our people, this means meaningful work with tangible impact, real opportunity, and collaboration with exceptional colleagues who value partnership and performance. Here, you'll contribute to outcomes that matter alongside team members committed to excellence and shared success.

The Role As Executive Assistant, Infrastructure

You will provide day-to-day administrative support to senior leaders and the broader team, helping them operate effectively in a fast-paced, global environment. You will manage complex calendars and travel, coordinate meetings and events, prepare executive-level materials, support key internal processes, and handle sensitive information with discretion and sound judgement.

The Team Real Assets

invests globally across real estate, infrastructure and the energy sector, with a focus on long-term growth and sustainable value creation. Within Real Assets, the Infrastructure team focuses on large-scale infrastructure businesses and builds a diversified portfolio of tangible assets designed to deliver stable cash flows over the long term.

Accountabilities

• Provides general administrative support to the Managing Director(s) and to the wider team.
• Books and supports complex global travel arrangements, itineraries, or other related duties.
• Prepares Executive and Department-level documents and ensures submissions are delivered on a timely basis, with meticulous attention to detail.
• Proactively manages multiple calendars, including scheduling internal and external meetings, room bookings and calls, and works with global departments/offices to coordinate logistics.
• Coordinates the departmental and team event planning process, as required.
• Supports the onboarding of new employees joining the team.
• Works closely with external partners, assistants, vendors, and other stakeholders to schedule meetings or events.
• Work closely with other Executive Assistants and teams to increase efficiency and provide overall departmental support.
• Ensures team members are prepared for all meetings and carry-forward action items.
• Handles highly sensitive and confidential matters relating to the daily activity of the department and/or organization with utmost discretion.
• Coordinates and performs critical internal processes for the team.

Qualifications

• College diploma or bachelor's degree 6+ years administrative support with experience working in a fast-paced, professional environment.
• Prior experience in the financial services or related industry is an asset.
• Requires strong communication skills, both written and verbal in English
• Experience with complex calendar management, booking high-profile meetings and events, scheduling travel, and performing the expense reimbursement process.
• Experience providing support to senior professionals and managing competing priorities.
• In-depth knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Calendar) and comfort and interest in learning new applications.
• Coordinates and performs critical internal processes for the team.
• You are motivated to contribute to something larger than yourself, approach complex challenges with rigor, and hold yourself to high standards in a collaborative, performance-driven environment.
• We provide colleagues with cutting-edge AI tools, dedicated learning time, and practical support to help them deliver with greater impact.

Inclusion & Accessibility

CPP Investments is committed to equitable access to employment and building a workforce that reflects diverse talent and perspectives. If you require accommodation at any stage of the recruitment process, please let us know and we will work with you to meet your needs.

Attention: Protect Yourself from Fraud

CPP Investments is committed to a secure and transparent recruitment process. We will never ask candidates for payment or financial information at any stage of hiring. All legitimate opportunities are posted on our careers page, and communications will come from our applicant tracking system, Workday. CPP Investments may use AI tools to help screen and assess applicants by analyzing resumes and applications for relevant skills and experience. These tools support, but do not replace, human decision-making.

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About Us

Why Work With Us

For 25 years, we've proudly invested the Canada Pension Plan Fund, helping to secure retirement for more than 22 million Canadians. We invest for the long term - and that includes our people. Here, you'll work alongside high-calibre colleagues on meaningful challenges that have real-world impact. Our purpose drives us, our performance sets we apart, and our people make it possible.

Our Guiding Principles

Our guiding principles shape our culture. They define how we work and represent the values that guide our behaviours. They are Integrity, Partnership and High Performance.

Our Impact

We invest globally across public and private markets, managing capital on behalf of millions of contributors and beneficiaries. We focus on long-term value creation and responsible investing, with offices in major financial centres around the world.

What You Can Expect

• Meaningful work with measurable impact
• Exposure to complex, global challenges
• Opportunities for learning and growth
• Competitive total rewards and benefits
• Comprehensive wellness programs
• Inclusive and respectful of diverse perspectives

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