Executive Assistant I, Corporate Finance

FTI Consulting; Vancouver; Hybrid; CAD 48,000 - 69,000; Full time

Job summary

FTI Consulting Vancouver is seeking an Executive Assistant I to provide high-quality administrative support to senior leaders and to help manage day-to-day operations of the office in a hybrid environment.

You will coordinate meetings, travel, and office logistics while collaborating with Workplace Experience, IT, Facilities and other Corporate Services teams to ensure a smooth, professional office experience for clients and staff alike.

Qualifications

• Associates or College degree required or equivalent experience.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Excellent organizational and time management skills with ability to prioritize multiple demands.
• Strong customer service mindset and commitment to delivering an exceptional employee and client experience.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating effectively across teams.
• Strong attention to detail and follow-through.
• Professionalism, discretion and confidentiality.
• Experience coordinating meetings, travel, and office operations in a professional services environment is preferred.

Responsibilities

• Serve as the primary administrative resource for the Vancouver office, ensuring daily operations run smoothly and providing exceptional support to leaders, employees, clients, and visitors.
• Provide administrative support to Senior Managing Directors, Managing Directors, and Corporate Finance professionals: scheduling meetings, calls, preparing documents, managing confidential information, tracking time/expenses, maintaining Salesforce contacts.
• Coordinate meeting logistics, weekly office lunches, catering, hospitality, and events; ensure conference rooms and common areas are organized and stocked.
• Manage office operations: ordering supplies, pantry/kitchen management, coffee stations, printers, shredding, archives, inventory.
• Act as liaison between Vancouver office and Workplace Experience, IT, Facilities, vendors, and Corporate Services for maintenance, security access, and equipment services.
• Welcome clients, vendors, candidates, and new hires; manage office access and visitor flow.
• Assist with office improvement projects, workstation setups, room configurations, moves, and special projects.
• Provide overflow support across practice and partner with Administrative Professionals across North America for coverage.
• Support extra business needs and seasonal projects, including overtime during peak periods.

Skills

Microsoft Office

Organizational skills

Time management

Customer service mindset

Written and verbal communication

Independent with collaboration

Education

Associates or College degree

Tools

Microsoft Office Suite

Job description

Who We Are

FTI Consulting is the leading global expert firm for organizations facing crisis and transformation. We work with many of the world’s top multinational corporations, law firms, banks and private equity firms on their most important issues to deliver impact that makes a difference. From resolving disputes, navigating crises, managing risk and optimizing performance, our teams respond rapidly to dynamic and complex situations.

At FTI Consulting, you’ll work side-by-side with leaders who have shaped history, helping solve the biggest challenges making headlines today. From day one, you’ll be an integral part of a focused team where you can make a real impact. You’ll be surrounded by an open, collaborative culture that embraces diversity, recognition, professional development and, most importantly, you.

Are you ready to make your impact?

About The Role

The Executive Assistant I is responsible for providing high-quality administrative support to senior leaders within FTI Consulting’s Corporate Finance segment while serving as a key resource for the day-to-day operations of the Vancouver office.

This hybrid role combines executive support with office operations responsibilities, helping ensure the office runs efficiently while delivering exceptional service to leaders, employees, clients, and visitors. The successful candidate is highly organized, proactive, service-oriented, and comfortable balancing multiple priorities in a fast-paced, collaborative environment.

In FTI Consulting’s Corporate Finance organization, we focus on our clients’ strategic, operational, financial, and capital needs by addressing the full spectrum of financial and transactional opportunities faced by corporations, boards, private equity sponsors, creditor constituencies, and other stakeholders.

What You’ll Do

• Serve as the primary administrative resource for the Vancouver office, ensuring the day-to-day operations of the office run efficiently while delivering exceptional support to leaders, employees, clients, and visitors
• Provide administrative support to Senior Managing Directors, Managing Directors, and professionals within Corporate Finance, including scheduling meetings, conference calls, and virtual meetings; preparing correspondence, presentations, reports, and other business documents; managing confidential information; capturing time and expenses; maintaining Salesforce CRM contacts; and prioritizing incoming correspondence and requests
• Coordinate meeting logistics, weekly office lunches, catering, hospitality services, and office events while ensuring conference rooms and common areas are organized, fully stocked, and ready for use
• Manage office operations, including ordering and maintaining office, pantry, and kitchen supplies; overseeing coffee stations, copy/print areas, Xerox equipment, office printers, shredding services, archives, and general office inventory
• Serve as the liaison between the Vancouver office and Workplace Experience, IT, Facilities, building management, vendors, and other Corporate Services teams by coordinating maintenance requests, office improvements, equipment servicing, security access through the Datawatch system, and other operational needs
• Welcome clients, vendors, candidates, and new hires, ensuring a professional and positive office experience while supporting office access and visitor management
• Assist with office improvement projects, workstation setup, meeting room configurations, office moves, and special projects as needed
• Provide administrative overflow support across the practice and partner with Administrative Professionals across North America to ensure seamless support and office coverage
• Demonstrate flexibility by supporting additional business needs, seasonal initiatives, and special projects, including occasional overtime during peak business periods

How You’ll Grow

We are committed to investing and supporting you in your professional development. We have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You’ll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth.

As you progress through your career at FTI Consulting, we offer tailored programs for critical professional milestones to ensure you are prepared and empowered to take on your next role.

What You Will Need to Succeed

_ **** _Basic Qualifications

• Associates and/or College degree desired/Equivalent Experience
• Proficient in Microsoft Office application (Excel, Word, PowerPoint)
• Exceptional organizational and time management skills with the ability to prioritize competing demands
• Strong customer service mindset and commitment to delivering an exceptional employee and client experience
• Excellent written and verbal communication skills
• Ability to work independently while collaborating effectively across teams
• Strong attention to detail and follow-through
• High level of professionalism, discretion, and confidentiality
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and the ability to learn firm technology and systems quickly
• Experience coordinating meetings, travel, office operations, and executive support in a professional services environment is preferred

_ FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation. _

Compensation

Minimum Pay: $47,500
Maximum Pay: $68,500

_ Compensation Disclosure: The compensation range reflects potential base salary for the role. Actual compensation is determined based on a wide array of relevant factors including market considerations, business needs, and an individual’s location, skills, level of experience, and qualifications_