Executive Assistant I, Corporate Finance

Consulting, Inc.; Vancouver; Hybrid; CAD 65,000 - 90,000; Full time

Job summary

FTI Consulting in Vancouver seeks an Executive Assistant I to deliver high-quality administrative support to senior leaders while managing day-to-day office operations. The role blends executive support with busy office administration to keep the Vancouver office running smoothly and to provide exceptional service to leaders, employees, clients, and visitors.

The successful candidate will be highly organized, proactive, service-oriented, and adept at balancing multiple priorities in a fast-paced

Qualifications

• Associates and/or College degree desired/Equivalent Experience
• Proficient in Microsoft Office application (Excel, Word, PowerPoint)
• Exceptional organizational and time management skills with the ability to prioritize competing demands
• Strong customer service mindset and commitment to delivering an exceptional employee and client experience
• Excellent writte

Responsibilities

• Serve as the primary administrative resource for the Vancouver office, ensuring day-to-day operations run efficiently while delivering exceptional support to leaders, employees, clients, and visitors
• Provide administrative support to Senior Managing Directors, Managing Directors, and professionals within Corporate Finance, including scheduling meetings, conference calls, and virtual meetings; preparing correspondence, presentations, reports, and other business documents; managing confidential information; capturing time and expenses; maintaining Salesforce CRM contacts; and prioritizing incoming correspondence and requests
• Coordinate meeting logistics, weekly office lunches, catering, hospitality services, and office events while ensuring conference rooms and common areas are organized, fully stocked, and ready for use
• Manage office operations, including ordering and maintaining office, pantry, and kitchen supplies; overseeing coffee stations, copy/print areas, Xerox equipment, office printers, shredding services, archives, and general office inventory
• Serve as the liaison between the Vancouver office and Workplace Experience, IT, Facilities, building management, vendors, and other Corporate Services teams by coordinating maintenance requests, office improvements, equipment servicing, security access through the Datawatch system, and other operational needs
• Welcome clients, vendors, candidates, and new hires, ensuring a professional and positive office experience while supporting office access and visitor management
• Assist with office improvement projects, workstation setup, meeting room configurations, office moves, and special projects as needed
• Provide administrative overflow support across the practice and partner with Administrative Professionals across North America to ensure seamless support and office coverage
• Demonstrate flexibility by supporting additional business needs, seasonal initiatives, and special projects, including occasional overtime during peak business periods

Skills

Organizational skills

Time management

Customer service

Written communication

Education

Associates or College degree

Tools

Microsoft Office

Job description

Who We Are

FTI Consulting is the leading global expert firm for organizations facing crisis and transformation. We work with many of the world's top multinational corporations, law firms, banks and private equity firms on their most important issues to deliver impact that makes a difference. From resolving disputes, navigating crises, managing risk and optimizing performance, our teams respond rapidly to dynamic and complex situations.

At FTI Consulting, you'll work side-by-side with leaders who have shaped history, helping solve the biggest challenges making headlines today. From day one, you'll be an integral part of a focused team where you can make a real impact. You'll be surrounded by an open, collaborative culture that embraces diversity, recognition, professional development and, most importantly, you.

Are you ready to make your impact?

About The Role

The Executive Assistant I is responsible for providing high-quality administrative support to senior leaders within FTI Consulting's Corporate Finance segment while serving as a key resource for the day-to-day operations of the Vancouver office.

This hybrid role combines executive support with office operations responsibilities, helping ensure the office runs efficiently while delivering exceptional service to leaders, employees, clients, and visitors. The successful candidate is highly organized, proactive, service-oriented, and comfortable balancing multiple priorities in a fast-paced, collaborative environment.

In FTI Consulting's Corporate Finance organization, we focus on our clients' strategic, operational, financial, and capital needs by addressing the full spectrum of financial and transactional opportunities faced by corporations, boards, private equity sponsors, creditor constituencies, and other stakeholders.

What You'll Do

• Serve as the primary administrative resource for the Vancouver office, ensuring the day-to-day operations of the office run efficiently while delivering exceptional support to leaders, employees, clients, and visitors


• Provide administrative support to Senior Managing Directors, Managing Directors, and professionals within Corporate Finance, including scheduling meetings, conference calls, and virtual meetings; preparing correspondence, presentations, reports, and other business documents; managing confidential information; capturing time and expenses; maintaining Salesforce CRM contacts; and prioritizing incoming correspondence and requests


• Coordinate meeting logistics, weekly office lunches, catering, hospitality services, and office events while ensuring conference rooms and common areas are organized, fully stocked, and ready for use


• Manage office operations, including ordering and maintaining office, pantry, and kitchen supplies; overseeing coffee stations, copy/print areas, Xerox equipment, office printers, shredding services, archives, and general office inventory


• Serve as the liaison between the Vancouver office and Workplace Experience, IT, Facilities, building management, vendors, and other Corporate Services teams by coordinating maintenance requests, office improvements, equipment servicing, security access through the Datawatch system, and other operational needs


• Welcome clients, vendors, candidates, and new hires, ensuring a professional and positive office experience while supporting office access and visitor management


• Assist with office improvement projects, workstation setup, meeting room configurations, office moves, and special projects as needed


• Provide administrative overflow support across the practice and partner with Administrative Professionals across North America to ensure seamless support and office coverage


• Demonstrate flexibility by supporting additional business needs, seasonal initiatives, and special projects, including occasional overtime during peak business periods

How You'll Grow

We are committed to investing and supporting you in your professional development. We have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You'll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth.

As you progress through your career at FTI Consulting, we offer tailored programs for critical professional milestones to ensure you are prepared and empowered to take on your next role.

What You Will Need to Succeed

Basic Qualifications

• Associates and/or College degree desired/Equivalent Experience


• Proficient in Microsoft Office application (Excel, Word, PowerPoint)


• Exceptional organizational and time management skills with the ability to prioritize competing demands


• Strong customer service mindset and commitment to delivering an exceptional employee and client experience


• Excellent writte