Executive Assistant (Hybrid)

Broadridge Financial Solutions; Toronto; Hybrid; CAD 65,000 - 85,000; Full time

Job summary

A leading company in financial solutions is looking for an Executive Assistant to support C-suite executives in Toronto. The role involves managing sensitive information, coordinating meetings and travel arrangements, and maintaining executive schedules. Ideal candidates will have a Bachelor's degree and a significant administrative background, excelling in communication and organization. This is a hybrid role requiring in-office presence 2-3 days a week, providing opportunities to contribute to the success of the executive team while fostering a supportive workplace culture.

Benefits

Flexible work arrangements

Professional development opportunities

Access to online courses via LinkedIn Learning

Qualifications

• 5+ years of senior administrative support experience required.
• Advanced knowledge of office administration practices and corporate protocol essential.
• Experience in event management preferred.

Responsibilities

• Provide administrative support to C-suite executives.
• Handle highly sensitive and confidential information.
• Manage executives’ schedules and meetings.

Skills

Communication

Organizational Skills

Discretion

Time Management

Education

Bachelor’s degree or equivalent

Tools

Excel

PowerPoint

Outlook

Word

Job description

Apply locations Toronto, ON time type Full time posted on Posted 3 Days Ago job requisition id JR1072431

At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If you’re passionate about developing your career, while helping others along the way, come join the Broadridge team.

The Executive Assistant’s primary function is to support C-suite executives, perform a wide variety of complex executive assistant, management dashboard reporting and action item management tasks requiring initiative, independent thought and judgment. This position will be dealing with confidential and sensitive issues requiring a high degree of discretion and tact.

Key Job Functions / Responsibilities

• Responsible for providing administrative support to C-suite executives / Head of Business.
• Handle highly sensitive and company confidential information.
• Responsible for planning, coordinating client and associate meetings, and events.
• Manage the C-suite executives / Head of Business schedule on a daily basis.
• Prepare presentations, documents, letters, emails and invitations.
• Compile management dashboards and reports, based on inputs from leadership groups.
• Attend management meetings, preparing agendas, taking and distributing minutes, tracking action items and following up on open items.
• Interact and co-ordinate with leadership teams and business unit heads as required to complete activities.
• Co-ordinate activities across Broadridge Canada offices and teams, for ONE CANADA activities.
• Co-ordinate and manage travel arrangements, including flights, hotels, conference registrations, cars and all meeting / event and dining reservations.
• Manage senior team’s co-ordination of calendars and all scheduled Canada events.
• Provide administrative support as required, including reception and office management activities and support other EA’s during their time off.
• This position is a hybrid role, candidate will be required to be on-site 2-3 days / week.

Basic Skill Level Requirements

Education :

• Bachelor’s degree or equivalent (specialized college certification) or equivalent experience

Experience :

• 5+ years senior administrative support experience including advanced knowledge of office administration practices and corporate protocol
• Ideally, some event management experience

Skills :

• The ideal candidate will possess excellent verbal and written communication skills, with the ability to communicate clearly, professionally, and diplomatically across all levels of the organization. They should be comfortable preparing high-quality correspondence, handling confidential information with discretion, and representing the executive in a polished and articulate manner.
• Highly organized with an ability to manage deliverables and outputs, to proactively ensure action items are completed on time.
• Ability to work under pressure and manage multiple tasks.
• Professional demeanor with superior organizational and communication skills.
• Demonstrated ability to work with highly confidential and sensitive information.
• Advanced proficiency in Excel, PowerPoint, Outlook and Word and solid working knowledge.

Recruitment Process

Throughout your application process, you may be asked to connect with us virtually or in-person. Our recruiters will explain how hybrid interviews will be held throughout the recruitment process, and they will be able to answer any questions you might have.

Broadridge requires employees to complete a background check that is completed by one of our service providers. We use this service to complete the following checks :

• Employment verification
• Education verification
• Credit inquiry
• Canadian criminal record check

Workplace Flexibility

We are committed to supporting flexible work arrangements, investing in technology or other resources to enable you to work from home effectively, wherever possible.

At this time this is a hybrid role, and therefore you should have a basic home office set up, high-speed internet, and the ability to work without distractions during core business hours.

Accessibility & Accommodation

Broadridge is an equal opportunity employer and is committed to a diverse and inclusive workplace ensuring that equal employment opportunities are provided to all individuals, regardless of race, colour, gender identity, sexual orientation, marital status, creed, age, disability, religious affiliation, or national origin or citizenship. If you require any accommodations during the recruitment process, please notify our recruitment team.

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We are dedicated to fostering a collaborative, engaging, and inclusive environment and are committed to providing a workplace that empowers associates to be authentic and bring their best to work. We believe that associates do their best when they feel safe, understood, and valued, and we work diligently and collaboratively to ensure Broadridge is a company—and ultimately a community—that recognizes and celebrates everyone’s unique perspective.

About Us

Broadridge Financial Solutions, Inc. (NYSE : BR), is a global Fintech leader, delivering technology-driven solutions that drive digital transformation for banks, broker-dealers, asset and wealth managers and public companies. At Broadridge, we are committed to making a difference. Our unique culture is guided by the Service-Profit Chain—the idea that success is mutual, directly connecting employee engagement, client satisfaction, and the creation of stockholder value. We enable better financial lives by providing the critical infrastructure that powers investing, corporate governance and communications. A certified Great Place to Work, Broadridge is part of the S&P 500 Index, employing over 14,000 associates in 21 countries.

Broadridge is committed to creating an engaging workplace for the most talented associates in our industry. We are dedicated to fostering a collaborative, inclusive, and healthy environment that promotes flexibility and accountability. As a leading provider of technology, communications, and data and analytics solutions to businesses around the world, it is critical that we understand, embrace, and operate in a multicultural environment. Every associate has unique strengths, which, when fully appreciated and embraced, allow individuals to perform at their best, leading to our success.

We believe that our associates are our most important asset. Encouraging professional development opportunities is a core part of our culture. Broadridge provides educational opportunities, including formal classes, training programs and events. To enable learning in our hybrid working model, Broadridge has redesigned all development programs for 100% virtual delivery. Our associates have access to 8,500+ online courses covering business, leadership, technical, and function-specific topics through our LinkedIn Learning program.

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