Executive Assistant, Founder

ALDO Group; Montreal (administrative region); On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible work options

Great on-site perks

Generous discounts

Job summary

ALDO Group in Montreal seeks a Corporate & Personal Executive Assistant to support the Founder and CEO of Sweet Park, a division of the ALDO Group.

You will manage calendars, travel, communications, and prepare materials while handling confidential matters with discretion. This role requires strong organization, reliability, and the ability to work on-site four days per week in the Greater Montreal area.

Qualifications

• 5+ years of experience supporting a senior executive, entrepreneur, or executive leader.
• Experience providing both executive and personal assistance is preferred.
• Exceptional organizational and time-management skills.
• Strong problem-solving abilities and initiative.
• Excellent interpersonal and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Discretion with confidential information.
• Reliability, flexibility, and responsiveness.
• Valid driver’s license and transportation.
• Ability to travel within the Greater Montreal area.
• On-site work four days per week.

Responsibilities

• Manage and coordinate business calendar, meetings, appointments, and travel arrangements.
• Prioritize and manage emails and correspondence.
• Create and review written communications, reports, presentations, and spreadsheets.
• Prepare meeting materials and documentation as required.
• Coordinate internal and external meetings, including agendas and follow-ups.
• Track action items and ensure timely completion of commitments.
• Liaise with senior leaders, external partners, and stakeholders.
• Manage personal appointments, travel, and household coordination.
• Handle confidential information with discretion.

Skills

Executive support

Personal assistance

Calendar management

Travel coordination

Communication

Discretion

Time management

Problem solving

Interpersonal skills

Multi-tasking

Reliability

Tools

Microsoft Office

Digital collaboration tools

Job description

About The ALDO Group

Specializing in stylish and accessible footwear, handbags, and accessories, the ALDO Group has been around for more than 50 years. With over 1,500 stores in more than 100 countries, we operate under two signature brands, ALDO and Call It Spring, and we are the core footwear partner for Sperry in North America. The ALDO Group is also an industry-recognized wholesale licensed partner, specializing in the design, sourcing, and distribution of fashion footwear, handbags, and accessories. Our diverse portfolio includes household brands such as ROXY, Brooks Brothers, Ted Baker, Hunter, and G.H.BASS. In addition to our head office in Montreal, the ALDO Group maintains international offices in Europe and Asia. For more information, visit www.aldogroup.com.

About The ALDO Group

Specializing in stylish and accessible footwear, handbags, and accessories, the ALDO Group has been around for more than 50 years. With over 1,500 stores in more than 100 countries, we operate under two signature brands, ALDO and Call It Spring, and we are the core footwear partner for Sperry in North America. The ALDO Group is also an industry-recognized wholesale licensed partner, specializing in the design, sourcing, and distribution of fashion footwear, handbags, and accessories. Our diverse portfolio includes household brands such as ROXY, Brooks Brothers, Ted Baker, Hunter, and G.H.BASS. In addition to our head office in Montreal, the ALDO Group maintains international offices in Europe and Asia. For more information, visit www.aldogroup.com.

Enjoy meaningful recognition, flexible work options, great on‑site perks, generous discounts, and the pride of being part of a brand that leads with people, the planet, and its partners at heart.

Corporate & Personal Executive Assistant

The Executive Assistant works very closely with both the Founder and the Chief Executive Officer of Sweet Park, a division of the ALDO Group. The Executive Assistant is responsible for providing support with daily administrative tasks, including managing calendar and travel agenda. We are seeking a highly organized, proactive, and discreet person to provide comprehensive support.

This role combines executive support with extensive personal assistance responsibilities and requires a trusted professional capable of managing a wide variety of confidential matters with efficiency, sound judgment, and exceptional attention to detail. The successful candidate will act as a key partner to the Founder and the Chief Executive Officer, helping streamline daily activities, coordinate priorities, and ensure seamless management of both professional and personal obligations.

Given the nature of the role, flexibility, responsiveness, and the ability to anticipate needs are essential. This role operates in a fast-paced environment and requires the ability to work well under pressure, to constantly prioritize tasks and to meet tight deadlines.

Responsibilities

Executive Support

• Manage and coordinate business calendar, meetings, appointments, and travel arrangements.
• Prioritize and manage incoming communications, emails, and correspondence.
• Create and review written communications, reports, presentations and spreadsheets
• Prepare meeting materials, presentations, reports, and other documentation as required.
• Coordinate internal and external meetings, including logistics, agendas, and follow-ups.
• Track action items and ensure timely completion of commitments and deliverables.
• Serve as a liaison with senior leaders, external partners, and stakeholders.

Personal Support

• Manage personal appointments, schedules, and day-to-day administrative matters.
• Coordinate personal travel arrangements, reservations, and itineraries.
• Support household-related activities, service providers, and vendor coordination.
• Conduct research and assist with personal projects and special requests.
• Coordinate family-related appointments, events, and logistics as needed.
• Handle sensitive and confidential personal information with the highest level of discretion.
• Manage errands and administrative tasks requiring travel throughout the Greater Montreal area.

Administrative Coordination

• Maintain organized electronic and physical files and records.
• Track expenses, invoices, and reimbursements.
• Coordinate special events, social engagements, and business functions.
• Support ad hoc projects and initiatives as assigned.
• Anticipate potential scheduling conflicts and proactively propose solutions.

Requirements

• 5+ years of experience supporting a senior executive, entrepreneur, business owner, or executive leader.
• Experience providing both executive and personal assistance is strongly preferred.
• Exceptional organizational and time-management skills.
• Strong problem-solving abilities and willingness to take initiative.
• Excellent interpersonal and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Demonstrated ability to handle confidential information with professionalism and discretion.
• High level of reliability, flexibility, and responsiveness.
• Advanced proficiency with Microsoft Office Suite and digital collaboration tools.
• Valid driver's license and access to reliable transportation.
• Ability to travel throughout the Greater Montreal area as required.
• Availability to work on-site four (4) days per week.
• Flexibility to occasionally support urgent requests outside regular business hours.

Building a culture of belonging

We firmly believe that the diversity of backgrounds, perspectives, and identities is a fundamental strength of the ALDO Group. We welcome applications from all backgrounds and are committed to providing a safe, respectful, and equitable work environment where everyone can reach their full potential and find their fit.