Executive Assistant & Employee Experience Coordinator

Weareother; Toronto; On-site; CAD 25,000 - 39,000; Part time

Job summary

Other. is seeking a part-time team member to ensure a thoughtful employee experience and smooth office operations. You will support onboarding, coordinate events, and manage day-to-day facilities tasks in Toronto.

The role also provides executive assistance to the three founders, including calendar management, travel bookings, and expense handling, with a strong emphasis on discretion and professional communication.

Qualifications

• 3+ years in employee experience, office operations or executive assistance.
• Strong organizational skills and ability to manage multiple priorities.
• Proactive, detail-oriented with good follow-through.
• Clear, professional written and verbal communication.
• Comfort working with senior leadership and handling confidential information.

Responsibilities

• Oversee day-to-day employee experience and office operations to run smoothly.
• Keep the office organized, welcoming, and functional; manage supplies and vendors.
• Coordinate onboarding logistics and day-one readiness for new hires.
• Support new hires with touchpoints and a seamless experience.
• Arrange internal events, room bookings, vendors, and logistics with the social committee.
• Provide executive assistance to the three founders: calendars, travel, and expenses.

Skills

Organizational skills

Multitasking

Communication

Confidentiality

Independent work

Tools

Office suites

Calendar tools

Job description

About Other.

Other. is raising the bar in the North American advertising industry, setting a new standard for measurable impact, transparency, and accountability for both our team and the clients we partner with.

We are a privately owned, Toronto-based team of approximately 50, led by a small Leadership Team. Having been named to The Globe & Mail's list of Canada's Top Growing Companies for three consecutive years, Other. is in an exciting period of sustained growth and making key hires to support what's next.

Our headquarters is located in Toronto's Financial District, just steps from Union Station, with a second office steps from Parliament Hill in Ottawa.

The Role

This role is a hands-on support position at the center of day-to-day life at Other. You will help ensure our Leadership team is supported, our office is organized and running smoothly, and our team has a thoughtful, seamless experience, especially during onboarding and their first few months. This role is part-time, at 20 hours per week.

The role is split roughly 60% employee experience and office operations and 40% executive assistant support.

This is a behind-the-scenes role that requires strong organization, attention to detail, sound judgment, and pride in making things run well.

What You’ll Do

1) Employee Experience & Office Operations (60%)

• Ensuring the day-to-day employee experience runs smoothly and reliably
• Keeping the office organized, welcoming, and functional
• Managing office operations including supplies, vendors, space coordination, and basic facilities needs
• Running onboarding logistics and ensuring day-one readiness for new hires (equipment, access, office set-up, etc.)
• Supporting new hires through their first few months by coordinating key touchpoints and ensuring a smooth experience
• Coordinating internal events and team moments, including room bookings, vendors, supplies, and scheduling, in partnership with the social committee
• Managing employee recognition, milestones, and celebrations, including coordinating bookings and logistics as needed

2) Executive Assistant Support (40%)

• Providing dependable administrative support to our three founders
• Calendar and scheduling support, including setting up meeting invites and coordinating logistics
• Preparing meeting logistics such as agendas and relevant materials when needed
• Booking and coordinating travel, including flights, accommodations, and itineraries
• Managing expenses, receipts, and basic administrative tasks on behalf of the founders
• Helping keep day-to-day details organized so priorities don't slip

What You Bring

• 3+ years of experience in employee experience, office operations, executive assistance, or a similar coordination-focused role
• Strong organizational skills and comfort managing multiple priorities
• A proactive, detail-oriented approach with strong follow-through
• Clear and professional written and verbal communication
• Comfort working closely with senior leadership and handling confidential information
• Ability to work independently and make practical decisions
• A service-oriented mindset - you take pride in supporting others and making things run smoothly

Additional Information

This is a newly created role.

Other. uses AI-enabled tools to support parts of our recruitment process. These tools are used to assist our team, not to make hiring decisions. All selection, shortlisting, and hiring decisions are made by people.