Executive Assistant to Chief Financial Officer

RioCan; Canada; On-site; CAD 88,000 - 108,000; Full time

Benefits offered by this job

Health and dental benefits

Flexible work hours

Professional development opportunities

Paid time off

Employee discounts

Job summary

RioCan, located in Canada, seeks a skilled Executive Assistant to support the Chief Financial Officer and the finance team. Candidates are expected to have at least 5 years of administrative experience, advanced proficiency in Microsoft Office, and exceptional organizational and communication skills. This role offers a salary range of $88,000 - $108,000 annually, along with an extensive benefits program, including health, retirement, and professional development opportunities. Join RioCan to contribute to our vibrant community initiatives and diverse work environment.

Qualifications

• 5 years of progressive administrative experience supporting a senior-level executive.
• Experience in high-volume work environments with shifting priorities.
• Ability to manage time effectively in fast-paced situations.

Responsibilities

• Complex scheduling and calendar management for CFO.
• Event and meeting management including planning internal and external events.
• Coordinate preparation of reports and presentations for executives.

Skills

Administrative experience

Organizational skills

Verbal & written communication

Proficiency in Outlook, MS Word, PowerPoint

Confidentiality

Education

Bachelor’s Degree or equivalent in Executive Office Administration

Job description

Who We Are

For over 30 years, our entrepreneurial mindset and strategic vision have fueled our growth into one of Canada’s largest and most successful REITs. Our retail‑focused and mixed‑use portfolio reflects our commitment to creating vibrant community spaces where people want to shop, live, work, and play. We take pride in our strong legacy while continuously adapting, innovating, and investing in the future. We’re proud to be recognized as one of Canada’s Most Admired Corporate Cultures, Canada’s Greenest Employers, Canada’s Best Diversity Employers, and a Greater Toronto Top Employer.

Position Overview

Reporting directly to the Chief Financial Officer, the Executive Assistant (EA) provides senior‑level executive support to the CFO and the finance team, including the VP of Investor Relations and the VP of FP&A and Treasury. Aligned with RioCan’s values and culture, the ideal candidate must be creative and enjoy working within a dynamic environment. The EA will have excellent attention to detail and organizational skills, the ability to exercise sound judgment in diverse situations, and the ability to balance multiple priorities. The successful candidate will have a professional approach to dealing with senior‑level internal and external stakeholders.

Responsibilities

• Complex scheduling and calendar management for the CFO and other executives;
• Prepare and anticipate the needs of the CFO, other executives, and the business;
• Event and meeting management including planning internal and external events and offsites;
• Arrange travel for the CFO and other executives and prepare expense reports;
• Coordinate the preparation of reports and presentations for meetings with executives, investors, and the Board;
• Manage sensitive matters with a high level of confidentiality and discretion;
• Represent RioCan and the office of the CFO in a positive light through excellent follow‑through skills, attention to detail, prioritization, communication, and sound judgment;
• Other duties and responsibilities as assigned.

Qualifications

• Demonstrated five years of progressive administrative experience required; direct experience supporting a senior‑level executive;
• Proven success in a high‑volume work environment with balancing and shifting priorities;
• A Bachelor’s Degree, college diploma, or certificate in Executive Office Administration is considered an asset;
• Advanced proficiency in Outlook, MS Word, and PowerPoint;
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast‑paced environment;
• Exceptional verbal & written communication skills with a strong business sense and ability to fact‑check and proof documents;
• Proven ability to work in a team environment;
• Proactive, show initiative, and exercise good judgment;
• A high sensitivity to the confidentiality of information;
• Ability to think outside the box with a sense of urgency, decipher priorities and make sound judgment calls when needed.

$88,000 - $108,000 a year

The base salary range for this role reflects compensation for candidates at varying levels of experience and proficiency. The salary will be determined based on the successful candidate’s relevant competencies, including skills, experience, education, and our teams’ requirements.

The listed salary range does not include bonus and other total rewards. This role is eligible for participation in the company’s bonus program.

This posting is for an existing vacancy within our organization.

Benefits

We believe in rewarding you for what you do and investing in your career and long‑term success. Our total rewards program is designed to help you thrive in every aspect of your life: physically, emotionally, financially, and socially.

• An Extensive Health and Benefits Program that includes health and dental benefits starting on day one, healthcare and wellness/lifestyle spending accounts, access to an employee family and assistance program, virtual healthcare services, and other resources to support your overall well‑being.
• A Comprehensive Retirement Program to help prepare you for your future. This includes matching employee contributions in a retirement savings plan, pension plan, and an employee unit purchase plan.
• Work/Life Balance that prioritizes you. Enjoy flexible work hours, an extra‑long weekend with our RioCan Cares Day, and half days before every long weekend in the summer.
• Professional Growth and Development opportunities to advance your skills and grow your career through our continuing education reimbursement, mentorship and leadership development programs, on‑demand online learning, and cross‑functional training opportunities.
• Additional Perks and Benefits that include paid time off, parental leave top‑up, employee discounts, referral and recognition programs, and year‑round opportunities to connect through community initiatives, committees, and social events.

Equal Opportunity Employer

We are committed to creating a diverse and inclusive work environment where all employees are valued, included, and empowered to do their best work and bring great ideas. People are at the core of who we are, and we respect that they have taken all paths to get here. RioCan welcomes applications from all candidates and is committed to providing accommodations for people with disabilities. If you require accommodation at any stage of the application process, please let us know, and we will be happy to work with you to meet your needs.