Executive Assistant, Canada Region

Nutrien; Calgary; On-site; CAD 65,000 - 90,000; Full time

Job summary

A leading agriculture company in Calgary is seeking an experienced executive assistant to support the Region Manager and the leadership team. The role involves providing comprehensive administrative support, scheduling travel, managing calendars, and assisting with financial transactions. Candidates should have a minimum of 5 years of experience, strong organizational and communication skills, and proficiency in SAP and MS Office. Join us to make a positive impact on the future of agriculture.

Qualifications

• 5+ years of experience providing comprehensive administrative support for senior management.
• Strong organizational skills and attention to detail required.
• Ability to handle multiple tasks and deadlines in a demanding environment.
• Strong organizational skills with ability to prioritize multiple tasks with high attention to detail.
• Ability to meet multiple deadlines in a demanding environment.
• Excellent written, editing and oral communication skills.
• Professionalism and mature judgment in diverse situations.
• Ability to build trusted relationships with internal and external stakeholders.

Responsibilities

• Provide confidential executive administrative support for Region Manager.
• Schedule and coordinate travel for the Region Manager and team.
• Assist in bill processing and accounts payable transactions.
• Coordinate and schedule meetings from a wide range of participants including other executive offices and core team members.
• Maintain calendars and vacation schedules; keep them up to date.
• Assist the region with bill processing and accounts payable transactions.
• Coordinate large-scale meetings for the Canadian leadership team, including venue, budgets, travel and meal arrangements.
• Book and set up meeting rooms with necessary IT equipment and services.
• Navigate multiple systems such as SharePoint, Oracle, Global Business Travel, SAP, eZL, and Chrome River.
• Learn and grow through collaboration and supporting the Canada retail team.
• Seek continuous improvements to department efficiency and processes.
• Represent the team in a personable and professional manner.

Skills

Organizational skills

Communication skills

Critical thinking

Time management

Communication

Prioritization

Relationship building

Attention to detail

Multitasking

Problem solving

Education

Associate or College certificate in Business or Communication

Tools

SAP

Oracle ERP systems

MS Office Suite

SharePoint

Visio

Job description

Nutrien is a leading provider of crop inputs and services, and our business results make a positive impact on the world. Our purpose, Feeding the Future, is the reason we come to work each day. We’re guided by our culture of care and our core values: We put safety first. We act with integrity. We are stronger together. We deliver with excellence.

Nutrien Ag Solutions is the retail division of Nutrien, providing full-acre solutions through our network of trusted crop consultants at more than 2,000 locations in North America, South America, and Australia. For more than 150 years, we have been helping growers achieve the highest yields with the most sustainable solutions possible, offering a wide selection of products, including our proprietary brands: Loveland Products, Inc.; Proven®Seed and Dyna-Gro®Seed; as well as financial, custom application and precision ag services.

Through the collective expertise of our nearly 26,000 employees, we operate a world-class network of production, distribution, and ag retail facilities We efficiently serve growers' needs and strive to provide a more profitable, sustainable, and secure future for all stakeholders. Help us raise the expectation of what an agriculture company can be and grow your career with Nutrien and Nutrien Ag Solutions.

The successful candidate will support the Region Manager and their team. As an experienced executive assistant, you will work closely alongside the Region Manager as their trusted confidant, supporting the delivery of exceptional quality support and services to internal and external stakeholders.

What You'll Do:

• Provide confidential executive administrative support for Region Manager including calendar and email management, report generation, expense management, and general administrative tasks
• Provide administrative support to Canada leadership team
• Schedule and coordinate travel for the Region Manager and team including airfare, car rental and hotel accommodations
• Coordinate and schedule requests for meetings from a wide range of people (other executive offices and core team members)
• Keep calendars and vacation schedules up to date
• Assist the region in bill processing/accounts payable transactions
• Coordinating large-scale meetings for the Canadian leadership team, including venue coordination, budget tracking, travel and meal arrangements
• Book and set up meeting rooms (coffee/lunch/IT equipment)
• Navigate multiple systems and software programs, including SharePoint, Oracle, Global Business Travel, SAP, eZL, and Chrome River
• Learn and grow through collaboration and providing support across the Canada retail team
• Constantly seek ways to improve efficiency and processes within the department
• Represent the team in a personable and professional manner

What You'll Bring:

• An Associate or College certificate or equivalent training in Business, Communication or another related field is preferred
• 5+ years of experience providing comprehensive and confidential administration support for senior management level
• Possesses strong organizational skills that reflect the ability to perform, and take ownership of the position, as well as to prioritize multiple tasks seamlessly with excellent attention to detail
• Proven ability to meet multiple and/or unexpected deadlines in a demanding environment
• Adept at building strong and trusted relationships with a broad range of people both internally and externally
• Demonstrated professionalism and maturity in interactions and the ability to apply sound judgement in a variety of situations
• Excellent writing, editing, grammatical, editing and oral communication skills with superior attention to detail
• Strong critical thinking skills, ability to prioritize, and maintain a realistic balance among multiple priorities with minimal supervisionStrong results orientated team player with the ability and willingness to assume hands‑on roles
• Working knowledge of SAP and Oracle ERP systems and asset
• Highly proficient in MS Office including Word, Excel, PowerPoint, Visio, SharePoint, and Outlook

Ready to make an impact with us? Apply today!

The estimated salary that Indeed, Glassdoor and LinkedIn lists does not represent Nutrien's compensation structure. Nutrien is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

This job will remain posted until filled. In accordance with Nutrien policies, you will be required to undergo a background check, and may be required to undergo a substance test. While we appreciate all applications we receive, only candidates under consideration will be contacted. Applicants must meet minimum age requirements, as permitted by law.