EXECUTIVE ASSISTANT - BDC Capital

Business Development Bank of Canada; Montreal; Hybrid; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Employee Savings and Investment Plan

Defined Benefit Pension Plan

Wellness and health care spending

5 personal days

Sick days

Hybrid work model

Paid vacation

Job summary

Business Development Bank of Canada is seeking an Executive Assistant to support our Executive Vice President, BDC Capital. The role demands creativity, discretion, and the ability to manage complex calendars and multiple priorities in a mission-driven, diverse environment.

The successful candidate will demonstrate strong written and verbal communication in both French and English, coordinate meetings across time zones, and contribute to executive-level presentations and project support.

Qualifications

• College diploma in Office Administration or related field.
• Minimum 5 years in executive administrative support.
• Experience in financial services is an asset.
• Strong coordination and prioritization skills.
• Excellent verbal and written communication in English and French.
• Proficiency with MS Office and travel/expense platforms.

Responsibilities

• Manage EVP calendars and switchboard of multiple time zones.
• Coordinate onboarding, IT access, travel, and meetings.
• Prepare agendas, briefs, and leadership presentations.
• Track priority items and follow up on actions.
• Liaise with internal departments and external partners.

Skills

Executive support

Calendar management

Travel arrangements

Stakeholder coordination

Bilingual French/English

MS Office

AI tools utilization

Concur experience

Discretion & confidentiality

Education

College diploma in Office Administration

Tools

Concur

MS Office Suite

Job description

We are banking at another level. Choosing BDC as your employer means working in a healthy, inclusive, and skilled workplace that puts forward the best conditions to bring together unique teams where employees are empowered to act. It also means being at the centre of ambitious economic and financial projects to see further and to do things differently, to fuel the success of Canadian entrepreneurs. Choosing BDC as your employer also means: Flexible and competitive benefits, including an Employee Savings and Investment Plan where BDC matches part of your voluntary contributions, a Defined Benefit Pension Plan, a $750 wellness and health care spending account, to name a few In addition to paid vacation each year, five personal days, sick days as necessary, and our offices are closed from December 25 to January 1 A hybrid work model that truly balances work and personal life Opportunities for learning, training and development, and much more... Explore the BDC Way in our Culture Book

**Please note that this role requires bilingualism in both French and English, spoken and written.**

POSITION OVERVIEW

BDC is seeking an Executive Assistant to support our Executive Vice President, BDC Capital. The ideal candidate is creative and enjoys working in a stimulating, mission-driven, results-oriented, and diversity-focused environment. They demonstrate sound judgment in a variety of situations, possess strong written and verbal communication, coordination, and organizational skills, and are able to maintain a realistic balance among multiple priorities. You will be successful in this role if: You enjoy supporting an executive leadership team You enjoy following up on administrative tasks You are comfortable managing a wide variety of activities You are discreet and diplomatic by nature

CHALLENGES TO BE MET

Support the EVP as well as the teams reporting to the EVP, with various administrative tasks, including: managing multiple calendars, supporting the onboarding of new employees, submitting requests related to access rights and IT services, managing supplies, travel arrangements, and mail. Organize complex meetings and team events (e.g., multiple stakeholders, different time zones, external guests, candidate interviews, etc.). Prepare meeting agendas and ensure follow-up on action items stemming from EVP leadership meetings, finance leadership meetings, Board meeting and any other management meetings deemed relevant. Prepare executive presentations, and other communications in support of leadership meetings, strategic initiatives and external engagements. Anticipate the EVP’s needs by preparing context briefs, proactively tracking priority files, and managing incoming information with sound judgement. Ensure thorough follow-up on invoice processing and expense account management. Effectively manage competing priorities, process files and requests quickly and proactively, and follow them through to completion, often within tight deadlines. Act as a liaison to facilitate smooth communication between the team and internal departments. Actively participate in SMC-related requests and collaborate with fellow Executive Assistants. Develop and maintain relationships with external partners to ensure information coordination and support various projects. Handle various confidential information, such as reports, documentation, and correspondence. Lead or participate in various projects in line with the Business. Perform any other duties related to the nature of the position.

WHAT WE ARE LOOKING FOR

• College diploma in in Office Administration, Business Administration or a related field
• Minimum of 5 years’ experience in an executive administrative support role
• Experience in the financial services industry and knowledge of BDC operations is a strong asset
• Strong project management and coordination skills, including the ability to organize work and manage multiple priorities
• Strong interpersonal skills, with the ability to build relationships with both internal and external stakeholders
• Exceptional attention to detail and ability to perform under pressure
• Demonstrated ability to thrive in a high-velocity executive environment.
• Excellent verbal and written communication skills in both official languages (French and English)
• Strong knowledge of the MS Office suite - Word, Excel, PowerPoint, Outlook
• Comfort and knowledge in leveraging AI tools to automate tasks where possible and act as a champion of leveraging copilot in the team and broader organization
• Experience using travel and expense platforms (e.g., Concur)
• High level of professionalism, discretion, and respect for confidentiality

BDC is a bank unlike any other. We are the only bank dedicated exclusively to the development of Canadian businesses. The only institution whose purpose is to promote the growth of the Canadian economy by focusing on the success of small and medium-sized businesses, with a human touch and a genuine presence. At BDC, we’re changing people’s and businesses’ lives for the better. That’s what makes us unique as a bank. That’s why we are banking at another level.

If you require an accommodation to complete your application, please do not hesitate to contact us at [e-mail].

While we appreciate all applications, we advise that only the candidates selected to participate in the recruitment process will be contacted.