Administrative Assistant

Government of Alberta; Calgary; Híbrido; CAD 47.000 - 52.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Positive workplace culture

Descripción de la vacante

The Government of Alberta is seeking an Administrative Assistant to provide general administrative support in the Disability Services South Zone in Calgary. This entry-level role supports reception, records management, document processing, mail distribution, and general office functions.

The successful candidate will work within established procedures, collaborating with internal and external stakeholders to deliver professional, timely services.

Formación

• High School Diploma required.
• Equivalency: one year of experience for one year of education.
• Experience in government, human services, or community-based environment is an asset.
• Valid Class 5 Driver's License and access to a reliable vehicle.
• Eligible to work in Canada; a current work visa is required.
• Pre-screening questions and possible assessments as part of the process.

Responsabilidades

• Provide reception support by answering and directing calls, taking messages, and assisting clients and visitors.
• Receive, sort, distribute, and process mail and documents.
• Prepare, format, and type correspondence, letters, memos, reports, and other documents.
• Maintain organized filing and records management systems.
• Organize files into volumes per records management requirements.
• Operate standard office equipment (photocopiers, scanners, fax).
• Monitor and maintain office supplies and storage areas.
• Provide additional administrative support as needed.

Conocimientos

Reception

Records management

Data entry

Office equipment

Interpersonal skills

Educación

High School Diploma

Descripción del empleo

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Job Information
Job Title: Administrative Assistant- Disability Services
Job Requisition ID: 86982
Ministry: Assisted Living and Social Services
Location: Calgary
Full or Part-Time: Full-Time
Hours of Work: 36.25 hours per week
Permanent/Temporary/Wage: Temporary
Scope: Open Competition
Closing Date: October 19, 2026
Classification: Administrative Support 2
Salary: $1,786.97 to $2,010.10 bi-weekly ($46,639 - $52,463/year)

Assisted Living and Social Services provides support for seniors, families, and communities, and help Albertans access disability services, financial support, services for the homeless, Continuing Care and other social-based programs. The Ministry supports Albertans through a person-centered, integrated service delivery model that recognizes the unique circumstances, experiences and strengths of individuals and families.

Our culture of care is the foundation of everything we do, embracing every staff member and individual alike, and reflected in every action, interaction, and day-to-day experience.

For more information about AssistedLiving and Social Services, visit our website:For more information about Assisted Living and Social Services, visit our website: Assisted Living and Social Services .

Role Responsibilities

The Government of Alberta is seeking an Administrative Assistant to provide general administrative support within the Disability Services South Zone office in Calgary. This is an entry-level administrative support role that contributes to the effective day-to-day operation of the office by providing reception, records management, document processing, mail distribution, and general office support.

The successful candidate will work within established procedures and collaborate with internal and external stakeholders to ensure administrative services are delivered in a professional, timely, and organized manner.
Key Responsibilities

As an Administrative Assistant, you will:

• Provide reception support by answering and directing telephone calls, taking messages, and assisting clients and visitors.
• Receive, sort, distribute, and process incoming and outgoing mail and documents.
• Prepare, format, and type correspondence, letters, memos, reports, and other documents using established formats.
• Maintain organized and accurate filing and records management systems, including labelling and filing documents according to established standards.
• Split and organize files into volumes in accordance with records management requirements.
• Operate standard office equipment such as photocopiers, scanners, and fax machines.
• Monitor and maintain office supplies, forms, and storage areas, including keeping supplies organized and ensuring records of goods received are maintained.
• Provide a variety of other administrative support services as required to support the effective operation of the office.

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

Qualifications

Minimum Requirement Standard: High School Diploma.

Equivalency: Directly related experience considered on the basis of one year of experience for one year of education.

Assets include:

• Knowledge of general office procedures, including reception, filing, records management, data entry, mail processing, document preparation, and office equipment operation.
• Previous administrative or office experience, preferably in a busy office or client-facing environment.
• Strong verbal communication and interpersonal skills, with the ability to interact professionally, courteously, and respectfully with clients, colleagues, and stakeholders.
• Strong organizational and time-management skills, with the ability to prioritize competing tasks, maintain accurate records, and demonstrate attention to detail.
• Experience working in a government, human services, or community-based environment, and the ability to work effectively with individuals from diverse backgrounds while exercising professionalism, tact, and discretion.
• This competition will be used to fill one temporary position for a term of up to 12 months.
• This role requires that you have a valid Class 5 Driver's License and access to a reliable vehicle.
• Candidates must be eligible to work in Canada. A current work visa is required.
• Final candidates will be required to undergo a security screening. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.
• Pre-screening questions will need to be completed as part of your application process for this competition. As part of the selection process candidates may be invited to a telephone and/or written assessment prior to an interview. Please ensure you provide a current email address in your resume.

Links and information on what we have to offer:

• Positive workplace culture and work-life balance.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Elena Arefevaat [e-mail] .