Executive Assistant (12 month contract)

CPP Investments | Investissements RPC; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

Join a leading global investment organization as an Executive Assistant where you will support senior management in a dynamic environment. This role entails managing schedules, coordinating travel, and handling confidential matters while upholding the principles of integrity, partnership, and performance in a diverse workplace.

Benefits

Hybrid-flexible work environment

Global career development opportunities

Stimulating work in a fast-paced environment

Qualifications

• 5-10+ years of experience from a fast-paced, professional environment.
• Experience with complex calendar management and scheduling travel.
• Proven ability to work independently as well as in a team-oriented environment.

Responsibilities

• Provide day-to-day administrative support to the Managing Director and team.
• Manage calendars, meeting bookings, travel arrangements, and other administrative tasks.
• Handle sensitive and confidential matters with professionalism.

Skills

Communication

Organization

Attention to Detail

Adaptability

Interpersonal Skills

Education

College diploma or undergraduate degree

Tools

MS Office

Job description

Company Description

Make an impact at a global and dynamic investment organization

When you join CPP Investments, you are joining one of the world’s most admired and respected institutional investors. As a professional investment management organization, CPP Investments invests the funds of the Canada Pension Plan (CPP) to help ensure its financial sustainability for generations of working and retired Canadians.

CPP Investments invests across regions and asset classes to build a globally diversified portfolio. It holds assets in public equity, private equity, real estate, infrastructure, and fixed income, and the CPP Fund is projected to reach $3.6 trillion in assets by 2050. The organization is headquartered in Toronto with offices in Hong Kong, London, Mumbai, New York City, San Francisco, São Paulo, and Sydney.

CPP Investments successfully attracts, selects, and retains talented individuals from top-tier institutions worldwide. Join our team for access to:

• Stimulating work in a fast-paced and intellectually challenging environment
• Accelerated exposure and responsibility
• Global career development opportunities
• Diverse and inspiring colleagues and approachable leaders
• A hybrid-flexible work environment with an emphasis on in-person collaboration
• A culture rooted in principles of integrity, partnership, and high performance
• An organization with an important social purpose that positively impacts lives
  
  

If you have a passion for performance, value a collegial and collaborative culture, and approach work with the highest integrity, invest your career here.

Job Description

The Executive Assistant is responsible for providing day-to-day administrative support to the Managing Director, Head of Assurance & Advisory as well as senior members of this team. Responsibilities will include managing calendars, meetings, expenses, events, presentations, travel, correspondence, and group/departmental initiatives.

This is a 6-month secondment role.

Role-specific Accountabilities

• Provide general administrative support to the Head of Assurance & Advisory, and the wider team.
• Book and manage complex global travel arrangements, itineraries or other duties related to support professionals who travel globally.
• Manage calendars on behalf of executives, working with other departments to coordinate meeting booking.
• Co-ordinate, arrange and oversee department and group meeting and event planning process, as required.
• Support the on-boarding of new staff joining the team
• Support organization and management of law firm relationships
• Support preparation and administration of Department-related budgeting matters
• Work closely with external partners, assistants, vendors, and other stakeholders to schedule meetings or events.
• Work closely with other executive assistants and teams across the organization and department to increase efficiencies and provide overall departmental support.
• Support administrative management of expense reimbursement processes.
• Ensure team members are prepared for all meetings and carry forward action items.
• Be a CPP Investment ambassador by playing a key role in representing the team you support internally and externally. Conduct work in a professional, friendly, easily accessible, and approachable manner.
• Handle highly sensitive and confidential matters relating to the daily activity of the department and/or organization.
• Work cross functionally as part of a team with other members and departments.
• Accommodate and complete staff requests managing timelines and deliverables.
  
  

Qualifications

• College diploma or undergraduate degree is required.
• 5-10+ years of experience gained from fast-paced, professional environment
• Experience providing support to multiple professionals and managing competing priorities.
• Experience with complex calendar management, booking meetings, events, scheduling travel and managing expense reimbursement process.
• Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Calendar) and comfort and interest in learning new applications.
• Experience administering and managing operating requests and approvals through communications tools, Excel-based tools, and bespoke workflow tools and applications
• Extremely motivated, eager to learn, adaptable, calm under pressure and professional.
• Able and willing to work flexible hours, as required.
• Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task.
• Exceptional (written and verbal) communication skills and interpersonal skills.
• Ability to work in a high performing culture, under pressure and with time-sensitive deadlines
• Personable, easily interacts with all types of personalities and at all levels with a high degree of professionalism.
• Proven ability to work independently as well as to perform effectively in a team-oriented and open-concept environment.
• Exemplify our Guiding Principles of Integrity, Partnership, and High Performance.
  
  

Additional Information

Visit our LinkedIn Career Page or Follow us on LinkedIn.

At CPP Investments, we are committed to diversity and equitable access to employment opportunities based on ability.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process.

Our Commitment To Inclusion And Diversity

In addition to being dedicated to building a workforce that reflects diverse talent, we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know and we will work with you to meet your needs.

Disclaimer

CPP Investments does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other web-site job postings. Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or web-site will be considered unsolicited and will not be considered. CPP Investments will not pay any referral, placement or other fee for the supply of such unsolicited resumes or information.