Executive Assistant (12-Month Contract)

EY; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

Join a leading firm in Toronto as an Executive Assistant, where you will provide essential business support to partners and help maintain the smooth operation of the organization. This role requires excellent time management, strong communication skills, and proficiency in Microsoft Office, along with a proactive and strategic mindset to anticipate needs effectively.

Benefits

Comprehensive medical and dental coverage

Pension plan

Generous vacation policies

Paid days off

Opportunities for skill development

Flexibility in managing roles

Qualifications

• Post-secondary education and/or relevant experience required.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent customer service and communication skills, both written and oral.

Responsibilities

• Support client engagement management and assist with billing processes.
• Create and format documents adhering to firm branding standards.
• Coordinate meetings, manage travel arrangements, and handle multiple calendars.

Skills

Time Management

Organizational Skills

Strategic Thinking

Problem Solving

Proactive Needs Anticipation

Discretion

Customer Service

Communication

Flexibility

Education

Post-secondary education

Tools

Microsoft Office

Job description

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. We’re counting on your unique voice and perspective to help EY become even better. Join us and build an exceptional experience for yourself, and a better working world for all.

The opportunity

We are looking for a dynamic person to join our Executive Assistant Group (EAG). EAG is our team of self-motivated EAs supporting our Partners and is a key part of our Core Business Services team. We support EY’s growth and profitability by delivering exceptional service and keeping our organization running smoothly.

Our EAs are driven administrative professionals who enjoy collaborating with colleagues and understanding and anticipating needs to exceed expectations. Your key responsibilities may include:

Business Support

• Supporting client engagement management, tracking and reporting time & expenses, running reports, maintaining client data, and assisting with billing processes.
• Creating and formatting letters, proposals, presentations, and reports using Microsoft tools, adhering to firm branding standards.
• Coordinating meetings and events, managing travel arrangements, and handling multiple calendars.
• Participating in meetings and team initiatives, providing backup support to colleagues.

Skills and Attributes for Success

• Excellent time management and organizational skills in a fast-paced environment.
• Ability to prioritize and meet multiple deadlines.
• Strategic thinking, problem-solving, and proactive needs anticipation.
• Flexibility and adaptability to changing priorities.
• Strong team orientation and relationship-building skills.
• Discretion and sound judgment regarding confidential matters.
• Quick learner, adaptable to change, and eager for continuous learning.

Qualifications

• Post-secondary education and/or relevant experience.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent customer service and communication skills, both written and oral.

What We Offer

Our Total Rewards package supports a high-performance culture where everyone can achieve their potential. It includes comprehensive medical and dental coverage, a pension plan, generous vacation policies, paid days off, and programs to support your well-being. We also offer:

• Support, coaching, and feedback from engaging colleagues.
• Opportunities for skill development and career progression.
• Flexibility to manage your role in a way that suits you.

Diversity and inclusion are core to our values. We foster an environment where differences are valued, and everyone feels a sense of belonging. We are committed to equity, combating systemic racism, promoting gender equity, supporting the LGBTQ+ community, and amplifying Indigenous voices.

EY | Building a better working world

EY helps create long-term value for clients, people, and society, building trust in the capital markets. Our diverse teams in over 150 countries provide assurance, help clients grow, transform, and operate, and ask better questions to solve complex issues facing our world today.