Executive Assistant (12-Month Contract)

Iris Software; Toronto; On-site; CAD 45,000 - 65,000; Full time

Job summary

Iris Software is seeking a dynamic Executive Assistant to join their Core Business Services team in Toronto. The successful candidate will provide business support, manage documents, and coordinate meetings while contributing to a strong team culture. This role demands outstanding organizational skills, proficiency in Microsoft Office, and the ability to prioritize effectively in a fast-paced environment. Comprehensive medical and financial support is included in the benefits package.

Benefits

Comprehensive medical coverage

Generous vacation policy

Firm-paid days for longer weekends

Paid personal days

Opportunities for career progression

Qualifications

• Must have post-secondary education or relevant experience.
• Proficient in Microsoft Office with strong communication skills.

Responsibilities

• Support the client engagement management process and maintain accurate client data.
• Coordinate meetings and manage travel arrangements.
• Create and format documents using Microsoft tools.

Skills

Time Management

Organizational Skills

Strategic Thinking

Problem Solving

Customer Service

Communication Skills

Education

Post-secondary education

Tools

Microsoft Office

Job description

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture, and technology to become the best version of yourself. We’re counting on your unique voice and perspective to help EY become even better. Join us and build an exceptional experience for yourself and a better working world for all.

The opportunity

We are looking for a dynamic person to join our Executive Assistant Group (EAG). EAG is our team of self-motivated EAs who support our Partners and are a key part of our Core Business Services team. We keep our organization running strong by delivering exceptional service, supporting EY’s growth and profitability, in line with its vision of building a better working world.

Our EAs are driven administrative professionals who enjoy teaming with colleagues while striving to understand and anticipate needs to exceed expectations. On any given day, your key responsibilities may include:

Business support

• Engagement maintenance - Support the client engagement management process, including tracking and reporting time & expenses as needed; running reports; maintaining accurate client and contact data; and playing a key role in the billing process.
• Document management - Use firm brand standards to create and format letters, proposals, presentations, and reports using various Microsoft tools.
• Meetings & events - Coordinate virtual and in-person meetings & small events (internal and external); liaise with designated teams for larger events; manage travel using our firm’s dedicated agents and travel tools; and independently manage multiple calendars.
• Teaming - Participate in meetings and learning events; engage in team initiatives and projects; and provide short-term backup support for colleagues.

Skills and attributes for success

• Outstanding time management and organizational skills in a demanding fast-paced environment.
• Proven ability to prioritize and meet multiple and/or unexpected deadlines.
• Strategic thinking skills combined with the ability to problem solve and anticipate the executive’s needs and be solution-oriented.
• Agility and flexibility in response to changing priorities and needs with proactive follow-through.
• Committed to contributing to a strong team culture to ensure success.
• Develop and maintain relationships to efficiently leverage expertise.
• Sound judgment regarding confidential and sensitive matters.
• Ability to multi-task and learn quickly, while being adaptable to change.
• Be an ambassador for new technology and processes, and be eager to engage in continuous learning and development.

To qualify for the role, you must have

• Post-secondary education and/or relevant experience.
• Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) with proven ability to learn customized software/tools.
• Excellent customer service and proven team player with strong written and oral communication skills.

What we offer

At EY, our Total Rewards package supports our commitment to creating a leading people culture — built on high-performance teaming — where everyone can achieve their potential and contribute to building a better working world. Our package includes comprehensive medical, prescription drug, dental coverage, a defined contribution pension plan, generous vacation policy, firm-paid days for longer weekends, statutory holidays, paid personal days (based on province), and various programs supporting your well-being. Additionally, we offer:

• Support, coaching, and feedback from engaging colleagues.
• Opportunities to develop new skills and progress your career.
• The freedom and flexibility to handle your role in a way that’s right for you.

Diversity and Inclusion at EY

We are committed to fostering an environment where differences are valued, policies are equitable, and our people feel a sense of belonging. We embrace diversity and are dedicated to advancing gender equity, supporting the 2SLGBTQIA+ community, promoting neuroinclusion and accessibility, and amplifying Indigenous voices. Our diverse experiences, backgrounds, and perspectives help guide us. When people feel free to be their authentic selves at work, they bring their best and are empowered to build a better working world.

EY | Building a better working world

EY exists to create long-term value for clients, people, and society, and to build trust in the capital markets. Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform, and operate. Working across assurance, consulting, law, strategy, tax, and transactions, EY teams ask better questions to find new answers for complex issues facing our world today.