Executive Assistant

BTY Group; Vancouver; Hybrid; CAD 70,000 - 80,000; Full time

Benefits offered by this job

Health, dental, vision benefits

RRSP matching

Minimum 15 vacation days per year

10 sick days per year

Bonuses and annual increases

Professional development support

Job summary

BTY Group in Vancouver seeks an experienced Executive Assistant to provide high-level support to the CEO and COO. You will coordinate complex calendars, travel, and confidential communications, ensuring deadlines are met and priorities aligned.

The role offers a hybrid work model, a comprehensive benefits package, and opportunities to contribute to high-impact projects across real estate and infrastructure. Strong discretion, attention to detail, and proactive problem-solving are essential.

Qualifications

• Minimum 6 years of executive administrative support experience.
• Post-secondary education in Business Administration or related discipline preferred.
• Experience coordinating complex calendars, international travel, meetings, and confidential communications.
• Strong proficiency with Microsoft Office and Adobe Acrobat.
• Proven organizational and time-management skills with ability to handle multiple priorities.

Responsibilities

• Manage complex executive calendars, meetings, and daily priorities for CEO and COO.
• Coordinate domestic and international travel arrangements with detailed itineraries.
• Prepare meeting minutes, reports, and confidential correspondence.
• Coordinate executive expense reports and related administrative tasks.
• Support executive communications and stakeholder relationship management.
• Provide coverage and collaborative support across the administrative team.

Skills

Executive support

Calendar management

Travel coordination

MS Office

Adobe Acrobat

Communication

Confidentiality

Time management

Interpersonal skills

Adaptability

Team collaboration

Canadian work eligibility

Education

Business Administration degree

Tools

Outlook

Word

Excel

PowerPoint

Adobe Acrobat

Job description

BTY is an award-winning professional consultancy providing complete project solutions in real estate and infrastructure asset planning, development, operations, and transactions. With a portfolio of projects valued at over $100B, our experience spans industries, sectors, and continents.

We are committed to creating and sustaining a workplace that is both meaningful and inspiring by fostering collaboration, connection, and purpose. People at BTY have a voice, a valued role within an inclusive team, and support for their well-being and professional development. Join us in delivering high-impact projects that strengthen the communities where we work, live, and play.

As an Executive Assistant at BTY, you will provide high-level administrative and organizational support to our CEO and COO. You will play an important role in coordinating executive schedules, meetings, travel, communications, and priorities while helping ensure confidential and time-sensitive responsibilities are completed accurately and efficiently. This position is well suited to an experienced and highly organized professional who exercises sound judgment, anticipates needs, and remains composed while managing competing priorities.

What You Get to Do

• Manage complex executive calendars, schedules, meetings, appointments, and daily priorities for the CEO and COO
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, visas, and detailed itineraries
• Organize executive meetings by coordinating agendas, meeting materials, boardroom requirements, audiovisual equipment, catering, and internal and external attendees
• Prepare meeting minutes, track action items, and follow up on executive decisions and deliverables
• Prepare, format, and manage executive correspondence, reports, presentations, and other confidential documentation
• Coordinate executive expense reports, reconciliations, and related administrative requirements
• Support executive communications and relationship management, including correspondence and follow-up with internal and external stakeholders
• Provide support with professional and personal scheduling or arrangements as requested by the CEO and COO
• Proactively anticipate executive needs, manage competing priorities, and ensure confidential and time-sensitive tasks are completed promptly
• Provide administrative support to BTY’s Co-Chairs, including coordinating meetings, preparing minutes, and following up on action items
• Coordinate company-wide client gifting initiatives, including ordering, distribution, and budget tracking
• Provide coverage for other EAs during vacations, absences, or as operationally required
• Collaborate with other EAs and the admin team on administrative projects, company initiatives, events, meetings, and ad hoc requests

What You’ll Bring

• A minimum of 6 years of experience providing executive-level administrative support, preferably supporting multiple senior executives
• Post-secondary education in Business Administration or a related discipline is preferred, but not required
• Demonstrated experience coordinating complex calendars, international travel, executive meetings, and confidential communications
• Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, as well as Adobe Acrobat
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities and unexpected deadlines
• Strong judgment, discretion, and confidentiality when handling sensitive information
• A proactive approach to anticipating needs, identifying potential issues, and working independently to resolve them
• Excellent written and verbal communication skills, including strong document preparation and proofreading capabilities
• Strong interpersonal skills and the ability to establish effective relationships with internal and external stakeholders
• High attention to detail and accuracy in correspondence, scheduling, recordkeeping, and documentation
• The ability to remain adaptable, professional, and composed in a fast-paced environment with changing priorities
• A collaborative approach and willingness to provide operational coverage across the administrative team when required
• Strong technical aptitude and the ability to learn new systems and software.
• Eligibility to work in Canada

Wage

The hiring range for this position is 70,000 to 80,000 CAD per year. Please note the compensation information provided is a good faith estimate for this position only and is provided pursuant to the British Columbia Pay Transparency Act. It assumes the successful candidate will be in Vancouver or perform the position from Vancouver. BTY takes into consideration a candidates education, training, and experience, as well as the positions work location, expected quality and quantity of work, external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the Pay Transparency Act, a potential new employees salary history will not be used in compensation decisions. .

Compensation Package

• Comprehensive health, dental, vision, life insurance, and long-term disability benefits
• RRSP matching program
• Minimum 15 paid vacation days per year
• 10 paid sick days per year
• Eligibility for discretionary bonuses and annual compensation increases
• Financial support toward approved professional development opportunities and membership dues

Why Consider our Team?

• Work on meaningful projects that impact communities globally.
• Enjoy workplace flexibility with the freedom from a hybrid program.
• Receive a competitive compensation package with health and dental benefits, above-average vacation, RRSP matching, bonuses, sick days and more.
• Advance your career with continuous learning and professional development opportunities.
• Receive health and well-being support through our Employee Assistance Program.
• Get involved in team building and community support activities with a team who have been certified Best Place to Work for 7 years in a row by our employees and Great Place to Work

Visit our website or follow us on LinkedIn to learn more about our services, markets and the people behind our success.

On this occasion, we request no outside solicitation from recruitment agencies.

We are committed to fostering a diverse, equitable, and inclusive workplace where everyone can thrive. We welcome and encourage applications from individuals of all backgrounds, including groups who are currently underrepresented in the construction industry such as Indigenous Peoples, members of visible minorities and people of colour, persons with disabilities, women, and people from 2SLGBTQIA+ communities.