Executive Assistant

clarkwilsonllp; Vancouver; On-site; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Health and wellness coverage

Pregnancy and parental leave support

Five personal days annually

Time off and vacation benefits

Referral bonuses

Job summary

Clark Wilson LLP is seeking an Executive Assistant to provide administrative and operational support across firm functions. The role reports to the Managing Partner and Head of HR and is 100% on-site in Vancouver.

The successful candidate will be highly organized, detail-oriented, and able to manage multiple priorities in a professional services environment. Diploma or certificate in Business Administration is preferred; 2+ years of relevant experience is expected.

Qualifications

• Diploma or certificate in Business Administration or related field preferred.
• 2+ years of administrative/operations support experience in a professional services environment preferred.
• Experience in a law firm or professional services setting is an asset.
• Strong organizational skills and meticulous attention to detail; able to manage multiple priorities.

Responsibilities

• Provide administrative and coordination support related to the Managing Partner and executive initiatives.
• Coordinate internal meetings, operational activities, and recurring firm processes.
• Schedule meetings, arrange logistics, prepare materials, and follow up for leadership meetings.
• Support governance and operational activities with administrative workflows.
• Coordinate document workflows, approvals, and signatures.
• Track and coordinate operational items including insurance renewals and projects.
• Prepare, format, and proofread correspondence, reports, and presentations.
• Provide day-to-day People & Culture support.

Skills

Organization

Communication

multitasking

discretion

Microsoft Office

Adobe

document management systems

Education

Diploma or certificate in Business Administration

Tools

Microsoft Office

Adobe

Document management systems

Job description

Who We Are

Clark Wilson LLP is a leading, innovative law firm in British Columbia. For over 100 years, we’ve proudly advised clients on a comprehensive range of legal issues and with over 200 professionals serving some of the most recognizable brands in the world, we’ve built a culture of collaboration, inclusivity, and excellence.

As leaders in our markets, we continue to grow by fostering strong relationships, delivering exceptional service, and empowering our people to succeed. We are consistently recognized for our professional achievements, and we take pride in creating a workplace where people enjoy coming to work every day.

How You’ll Help Us Better Serve Our Clients

We are seeking an Executive Assistant to provide administrative and operational support across a variety of firm functions, including operational processes, leadership coordination, and administration. This role assists with recurring administrative activities, internal meetings, documentation workflows, and day-to-day operational support that contribute to the smooth functioning of the firm.

Working closely with the Managing Partner and the Head of HR, supporting various operational and leadership initiatives, this position is well suited to someone who is highly organized, adaptable, detail-oriented, and comfortable managing multiple priorities within a professional services environment. This role is 100% on site.

What You’ll Be Doing

Operations & Administrative Support

• Provide administrative and coordination support related to the Managing Partner, executive initiatives and operational priorities;
• Assist with coordination of internal meetings, operational activities, and recurring firm processes;
• Support scheduling, meeting logistics, materials preparation, and follow-up for operational and leadership meetings;
• Assist with administrative processes related to governance and operational activities;
• Coordinate document workflows, approvals, and signature collection processes;
• Maintain tracking and coordination of operational items, including insurance renewals, planning activities, and administrative projects;
• Prepare, format, and proofread correspondence, reports, presentations, and other professional documents;
• Provide administrative support related to operational and leadership initiatives as required;
• Support cross-functional administrative projects and workflow coordination across departments;
• Provide backup support to the Program Coordinator as required;
• Provide day-to-day administrative support for People & Culture operations.

How You’ll Be A Great Fit

• Diploma or certificate in Business Administration or a related field preferred;
• 2+ years of experience in an administrative, operations support, or professional services environment preferred;
• Experience working within a law firm or professional services environment is considered an asset;
• Strong organizational skills and exceptional attention to detail;
• Ability to manage multiple priorities and meet competing deadlines in a fast-paced environment;
• Strong written and verbal communication skills;
• Professional, responsive, and service-oriented approach;
• Strong technical skills, including Microsoft Office, Adobe, and document management systems;
• Ability to exercise sound judgment, professionalism, discretion, and confidentiality;
• Adaptable and comfortable working within a collaborative and evolving environment.

We recognize that experience can come in different forms. If this opportunity interests you but you don’t meet every qualification, we still encourage you to apply.

What We Offer

The expected salary range for this role is likely to be between $60,000 and $75,000, with the final salary determined based on the successful candidate’s experience, qualifications, skills, and internal equity.

In addition, we provide a comprehensive benefits package designed to support you at work and outside of work, including:

• Health and Wellness Coverage:Medical, dental, vision, prescription drug coverage, paramedical services, mental health supports, life insurance, and emergency medical coverage while travelling.
• Mental Health and Wellbeing: Access to mental health practitioners and wellness supports through our benefits plan and Health and Wellness Spending Account.
• Pregnancy and Parental Leave Support: Top-up benefits to 100% of salary for a portion of your leave.
• Health and Wellness Spending Account: Flexible coverage you can use in the way that works best for you, from fitness classes and wellness supports to pet care expenses.
• Time Away: Generous vacation, along with five personal days each year.
• Recognition: Long service recognition, bonuses, and firm celebrations.
• Community and Culture: Weekly socials, team-building events, Employee Appreciation Week, and opportunities to give back through firm-supported initiatives.
• Professional Growth: Training, resources, and opportunities to support your continued development.
• Referral Program: Bonuses for successful employee referrals.

Clark Wilson LLP is proud to be an equal opportunity employer. Diversity, inclusion, and respect are fundamental to our culture—we don’t just celebrate them, we rely on them to drive innovation, foster belonging, and grow together.