Executive Assistant

Davidson & Company LLP; Vancouver; On-site; CAD 68,000 - 85,000; Full time

Benefits offered by this job

Commuting allowance

Wellness credit

Mental health support

Three weeks vacation

Performance-based bonuses

Comprehensive health coverage

Social events

Job summary

Davidson & Company LLP, based in Vancouver, is seeking an Executive Assistant to provide comprehensive support to Partners within the accounting practice. The role blends high-level executive support with administrative and client service coordination across Partner portfolios.

Ideal candidates will thrive in a fast-paced professional services environment, demonstrate discretion, anticipate needs, and bring structure and efficiency to deadline-driven work.

Qualifications

• 3–5+ years of executive assistant or professional services support experience (accounting firm preferred).
• Strong understanding of accounting firm operations (engagement letters, billing cycles, client workflows).
• Exceptional organizational and time management skills.

Responsibilities

• Manage Partner calendars, inboxes, and communications; prioritize demands and resolve scheduling conflicts.
• Coordinate meetings end-to-end, including materials, agendas, and follow-ups.
• Prepare Partners through regular briefings on priorities, deadlines, and action items.
• Coordinate travel, expenses, and day-to-day administrative needs.
• Act as a liaison across Partners, clients, and internal teams.
• Prepare and format client deliverables, including reports, presentations, and correspondence.
• Support RFPs and engagement administration in line with firm processes.
• Maintain accurate client records and monitor engagement timelines and deliverables.
• Assist with WIP reviews, billing, and draft invoices.
• Track billing status and support follow-ups on outstanding items.
• Coordinate administrative compliance (e.g., timesheets).
• Manage workflows, track requests, and support process improvements.
• Prepare and quality-check client-facing documents and materials.
• Maintain compliant digital filing systems and manage document release processes.

Skills

Executive support

Administrative support

Time management

Communication

Discretion

Microsoft Office

Practice management systems

Tools

Microsoft Office Suite

Practice management systems

Job description

About Us

At Davidson & Company, our people are our greatest strength. From our humble beginnings in 1984, our entrepreneurial spirit has grown our firm to nearly 200 professionals, making us one of the largest independent CPA firms in British Columbia and the leading public auditor in Canada.

About Us

At Davidson & Company, our people are our greatest strength. From our humble beginnings in 1984, our entrepreneurial spirit has grown our firm to nearly 200 professionals, making us one of the largest independent CPA firms in British Columbia and the leading public auditor in Canada.

Based in the heart of downtown Vancouver, we provide tax, audit, and advisory services to a diverse global client base. While we have a stronghold in the mining and exploration sector, we also work with clients in emerging industries such as cryptocurrency and cannabis. Unlike larger, more rigid accounting firms, Davidson offers the opportunity to explore multiple facets of the profession and shape your career in a way that’s meaningful to you.

From day one, you’ll work alongside experienced industry leaders who are invested in your growth—while making a real impact for our clients and our firm.

About The Role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to Partners within our accounting practice. This role blends high‑level executive assistance with administrative and client service coordination, serving as a trusted partner in managing client relationships, workflows, and daily operations across Partner portfolios.

The ideal candidate thrives in a fast-paced professional services environment, demonstrates exceptional judgment and discretion, anticipates needs proactively, and brings structure and efficiency to complex, deadline-driven work.

Executive (Partner) Support

• Manage Partner calendars, inboxes, and communications; prioritize demands and resolve scheduling conflicts
• Coordinate meetings end‑to‑end, including materials, agendas, and follow‑ups
• Prepare Partners through regular briefings on priorities, deadlines, and action items
• Coordinate travel, expenses, and day‑to‑day administrative needs
• Act as a liaison across Partners, clients, and internal teams

Client & Practice Support

• Prepare and format client deliverables, including reports, presentations, and correspondence
• Support RFPs and engagement administration in line with firm processes
• Maintain accurate client records and monitor engagement timelines and deliverables

Billing & Operations

• Assist with WIP reviews, billing, and draft invoices
• Track billing status and support follow‑ups on outstanding items
• Coordinate administrative compliance (e.g., timesheets)
• Manage workflows, track requests, and support process improvements

Document & Filing Management

• Prepare and quality‑check client-facing documents and materials
• Maintain compliant digital filing systems and manage document release processes
• Undertake additional responsibilities as assigned to support evolving business needs

What You’ll Bring to the Table

• 3–5+ years of experience in an executive assistant, administrative, or professional services support role (accounting firm experience preferred)
• Strong understanding of accounting firm operations (engagement letters, billing cycles, client workflows)
• Exceptional organizational and time management skills
• Ability to manage multiple priorities and deadlines with minimal supervision
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Discretion and professionalism in handling confidential information
• Proficiency in Microsoft Office Suite and practice management systems

What’s in It for You?

• $250 monthly Commuting & Connectivity allowance and a $40 monthly wellness credit
• $1,000 per year for mental health support.
• Three weeks of vacation to start, because time to recharge matters.
• Performance-based bonuses. Your impact is recognized and rewarded
• Comprehensive health coverage starting day one, including extended benefits, TELUS Health EAP, and Maple Virtual Care
• A social, culture-driven team with regular events and activities

Let’s Talk Numbers

The annual salary range for this role is $67,500 – $85,000 per year, based on experience and capability.

Our total rewards package adds meaningful value beyond base salary.

Need accommodations?

We’ve got you. Davidson is committed to creating an inclusive space where everyone can thrive. Just let us know during the application process, and we’ll make it work.

Want a Sneak Peek Behind the Scenes?

We’re not your average accounting firm, and we don’t want to be. Get a feel for life at Davidson by checking out our Life at Davidson & Company, and follow us on LinkedIn, Instagram, Facebook, and YouTube to see what we’re really about.

A Quick Heads-up

We appreciate every application and read them all carefully, but due to volume we’ll only be reaching out to candidates selected for the next stage.