Executive Assistant

Cloud Pharmacy; Vancouver; On-site; CAD 65,000 - 90,000; Full time

Job summary

Canada Cloud Pharmacy seeks an experienced Executive Assistant to provide high-level support and drive cross-functional coordination across teams and systems. The role includes frequent travel and requires a proactive, organized professional who thrives in a fast-paced environment.

Responsibilities include calendar and travel management, project coordination across functions, documentation standardization, and direct support to leadership to ensure priorities are delivered on time.

Qualifications

• 5+ years’ experience as an Executive Assistant or in a similar support role.
• Exposure to operations, project coordination, or multi-team environments.
• Highly organized with strong attention to detail.
• Excellent communication and interpersonal skills.
• Comfortable working in a fast-paced and evolving environment.
• Able to manage competing priorities with minimal supervision.
• Flexible and open to frequent travel requirements.

Responsibilities

• Provide day-to-day executive support including calendar management, scheduling, travel coordination, meeting support, and follow-ups.
• Arrange domestic and international travel with complex logistics.
• Assist with operational coordination across teams and business functions, ensuring priorities are tracked and completed.
• Act as a direct execution support partner to leadership, ensuring priorities are delivered reliably.
• Take ownership of internal systems, workflows, naming conventions, and documentation for consistency.
• Support implementation and adoption of systems and processes across teams/locations for structure and alignment.
• Support communication between leadership, teams, and external stakeholders, ensuring clarity and follow-through.
• Provide hands-on operational support during travel, including on-site coordination, system implementation, and process reinforcement.

Job description

Travel Requirement:

Moderate to High (Canada, U.S., and occasional international travel)

About Canada Cloud Pharmacy:

Canada Cloud Pharmacy is a trusted online pharmacy dedicated to providing affordable and accessible healthcare solutions to customers across Canada. Committed to excellence in service, we offer a wide range of prescription and over-the-counter medications with a focus on quality, safety, and convenience. Through secure transactions and professional guidance from licensed pharmacists, we ensure our customers receive the best in online healthcare, making medication accessible and affordable.

Job Description:

We are seeking a proactive and highly organized Executive Assistant with strong operational experience. This is a dynamic role that goes beyond traditional EA responsibilities, combining executive support with coordination across systems, projects, and teams.

The role involves regular travel and requires someone who is flexible, adaptable, and comfortable working in a fast-paced environment with shifting priorities.

Key Responsibilities:

• Provide day-to-day executive support including calendar management, scheduling, travel coordination, meeting support, and follow-ups
• Arrange domestic and international travel as required, including complex and frequent travel logistics
• Assist with operational coordination across teams and business functions, ensuring priorities are tracked and completed
• Act as a direct execution support partner to leadership, ensuring priorities are delivered reliably within defined direction
• Take ownership of internal systems, workflows, naming conventions, and documentation to ensure consistent application across teams and locations
• Support implementation and adoption of systems and processes across teams/locations to ensure structure, alignment, and consistency
• Support communication between leadership, teams, and external stakeholders, ensuring clarity and follow-through
• Provide hands‑on operational support during travel, including on‑site coordination, system implementation, and process reinforcement

Job Requirements:

• 5+ years’ experience as an Executive Assistant or in a similar support role
• Exposure to operations, project coordination, or multi-team environments
• Highly organized with strong attention to detail
• Excellent communication and interpersonal skills
• Comfortable working in a fast-paced and evolving environment
• Able to manage competing priorities with minimal supervision
• Flexible and open to frequent travel requirements