Administrative Assistant, Sustainable Energies Group (6-month contract)

CPP Investments; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

CPP Investments in Toronto is seeking an Administrative Assistant for the Sustainable Energies Group. You will support investment professionals with calendar management, travel logistics, meetings, and expense processing across Toronto and New York.

You are detail-oriented, communicative, and able to coordinate time-sensitive activities across global time zones, partners, assistants and vendors in a fast-paced, confidential environment.

Qualifications

• Experience supporting multiple professionals in a fast-paced environment.
• Experience managing calendars, senior-level meetings, travel and expenses.
• Strong organizational skills with high accuracy and detail.
• Clear written and verbal communication in a professional manner.
• Proficiency with Word, Excel, PowerPoint, and Outlook.
• Adaptability to time zones and time-sensitive work.
• Discretion handling confidential information.

Responsibilities

• Manage complex calendars, meetings and correspondence across time zones.
• Coordinate global travel arrangements and detailed itineraries.
• Organize internal and external meetings, presentations and events with colleagues and vendors.
• Reconcile corporate credit card expenses and submit reports.
• Prepare for meetings and track follow-up actions.
• Handle sensitive information with professionalism and discretion.
• Collaborate with CPP Investments teams to manage requests and deliverables.

Skills

Calendar management

Travel coordination

Event coordination

Communication skills

Attention to detail

MS Office

Discretion

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Purpose.Performance. People.

Joining CPP Investments means joining one of the world’s most admired and respected institutional investors to drive a single mandate: to deliver strong, sustainable returns for generations of Canadians.

With a long-term horizon and global reach, we deploy capital at scale across public and private markets. Our size, stability, and disciplined investment philosophy allow us to pursue complex opportunities and build enduring partnerships worldwide.

For our people, this means meaningful work with tangible impact, real opportunity, and collaboration with exceptional colleagues who value partnership and performance. Here,you’llcontribute to outcomes that matter alongside team members committed to excellence and shared success.

The Role

As an Administrative Assistant, Sustainable Energies Group, you will provide day-to-day support to investment professionals across Toronto and New York. You will manage complex calendars and international travel, coordinate meetings and events, process expenses, and help the team operate effectively across global offices and time zones.

The Team

CPP Investments’ Sustainable Energies Group includes investment professionals working across London, New York, Toronto, Mumbai and São Paulo. Based in Toronto, you will work closely with investment professionals, administrative colleagues, and internal and external partners to support the team’s day-to-day activities.

Accountabilities

• Manage complex calendars, meetings and correspondence for multiple investment professionals across levels and time zones
• Coordinate global travel arrangements, including detailed itineraries and related logistics
• Organize internal and external meetings, presentations and events in collaboration with colleagues, partners, assistants and vendors
• Reconcile corporate credit card expenses and submit accurate reports through the Global Expense Reporting System
• Prepare team members for meetings, track follow-up activities and help ensure action items are carried forward
• Handle sensitive and confidential information with professionalism, discretion and sound judgement
• Collaborate with administrative colleagues and teams across CPP Investments to manage requests, timelines and deliverables

What You Bring

• Experience working in a fast-paced professional environment and supporting multiple professionals with competing priorities
• Demonstrated experience managing complex calendars, senior-level meetings, events, travel and expense reimbursement
• Strong organizational and prioritization skills, with close attention to accuracy and detail
• Clear written and verbal communication skills and a professional, approachable manner
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook and calendar-management tools, with an interest in learning new applications
• Adaptability and sound judgement, with the ability to remain composed while managing time-sensitive work
• Flexibility to adjust working hours when business requirements require support across global time zones

You are motivated to contribute to something larger than yourself, approach complex challenges with rigor, and hold yourself to high standards in a collaborative, performance-driven environment.

We provide colleagues with cutting-edge AI tools, dedicated learning time, and practical support to help them deliver with greater impact.

Inclusion & Accessibility

CPP Investments is committed to equitable access to employment and building a workforce that reflects diverse talent and perspectives. If you require accommodation at any stage of the recruitment process, please let us know and we will work with you to meet your needs.

CPP Investments may use AI tools to help screen and assess applicants by analyzing resumes and applications for relevant skills and experience. These tools support, but do not replace, human decision-making.