Executive Assistant

The United Church of Canada; Toronto; Hybrid; CAD 49,000 - 57,000; Full time

Job summary

The United Church of Canada is seeking an Executive Assistant to support the Executive Minister and Regional Councils. This permanent full-time position involves managing records, organizing meetings, and providing administrative support. Candidates should have post-secondary education and 3-5 years of relevant experience. The role offers a hybrid work model and competitive compensation, reflecting the organization's commitment to accessibility and employee support.

Benefits

Pension and group benefit plans

Annual vacation

Flexible working conditions

Qualifications

• 3-5 years of experience in a senior administrative role.
• Solid administrative, planning, and organizational skills.
• Ability to work independently and collaboratively.

Responsibilities

• Support the Executive Minister and manage official records.
• Organize and resource meetings for Executives and Regional Councils.
• Ensure effective communication and information management.

Skills

Organizational skills

Communication skills

Time management

Interpersonal skills

Research skills

Education

Post-secondary studies in a related field

Tools

Office 365

Dynamics

SharePoint

One Drive

Teams

Zoom

Job description

TheAntler River Watershed, Western Ontario Waterways and Horseshoe Falls Regional Councils are seeking an Executive Assistant on a permanent full-time basis (35 hours per week).

Antler River Watershed, Western Ontario Waterways and Horseshoe Falls Regional Councils share staff with many, including this position, serving all three regional councils.These three regional councils represent diverse contexts : major urban centers as well as rural and recreational communities. Within them are significant hubs for technology, manufacturing and academia.

Reporting to the Executive Minister, the Executive Assistant supports the Executive Minister, the Regional Councils and their Executives and plays a vital role in the preparation for and holding of Executive and regional council meetings.The Executive Assistant also ensures that the official records of the regional council are properly maintained.

The primary areas of responsibility are :

• Resource meetings of the Executives and Regional Councils (25%).
• Executive Minister Support (22%).
• Support to Congregational Support, Western Ontario Waterways (15%)
• Information Management (20%)
• Function as or on behalf of the Governing Official (18%)

See attached job description for detailed tasks

Qualifications

• Post-secondary studies in a related field
• 3-5 years of experience in a senior administrative role or equivalent work and life experience.
• Computer skills in the use of various software applications - Office 365, Dynamics, SharePoint, One Drive, Teams, Zoom, and other social media and online platforms and a willingness to use new technologies;
• Ability to translate the purpose of the regional councils into the experience of people making contact : offering welcome and support;
• Solid administrative, planning, time management, organizational and situational analysis skills to prioritize and plan work, meeting deadlines and completing multiple tasks on time with limited supervision, together with flexibility to deal with changing situations and priorities;
• Strong interpersonal and communication skills, both verbal and written (includes writing, editing, proofreading, keen eye for attention to detail);
• Competence in arranging and hosting electronic meetings;
• Ability to work both independently and in a team environment, collaboratively and collegially;
• Demonstrated research, communication, and interpersonal skills
• Knowledge of the United Church would be considered an asset.
• Alignment with the vision and values of The United Church of Canada;
• Motivated self-starter capable of identifying needs and taking action in cooperation with volunteer leadership and other staff.

Working Conditions

The United Church of Canada has adopted a hybrid workplace model, providing flexibility for this position, working from a home office with office space available at the regional office located at 1552 Hwy 6, Carlisle, ON. The incumbent will be provided, for work purposes, use of secure devices and must be available by email, phone, teams or zoom during regular office hours Monday to Friday. Travel within the region will be required. Occasional additional hours,evening and weekend assignments may be required.

As part of our ongoing commitment to the Accessibility for Ontarians with Disabilities Act, The United Church of Canada will aid employees who request accommodation throughout their employment with us, unless the position is deemed to be a bona fide occupational requirement and / or to the point of undue hardship considering issues of health, safety and cost.

Compensation

The target hiring range for this position is $49,462 to $56,372 per year with the ability to progress to a maximum of $65,950. This is based on category 4 on the 2024 salary range. Placement on the salary range will be based on factors such as market condition, internal equity, candidate experience skills and qualifications relevant to the role. Pension and group benefit plans coverage and annual vacation round out this compensation package.

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