Executive Assistant

Yonge Street Mission; Toronto; On-site; CAD 50,000 - 61,000; Full time

Job summary

Yonge Street Mission (YSM) is seeking an Executive Assistant to support the President & CEO and the leadership team in Toronto. The role coordinates the Executive Office, schedule management, events, and board-related tasks.

You will assist with meeting planning, minutes, and expense reporting across a busy leadership agenda, ensuring discretion and confidentiality in all dealings.

Qualifications

• Post-secondary education combined with 3–4 years of relevant experience in a similar environment.
• Excellent communication skills—both written and verbal.
• Proficiency with Google Workspace, MS Office, email and internet applications; strong interpersonal and customer service abilities.

Responsibilities

• In conjunction with the Director, Strategy Execution, manage and coordinate an extremely active calendar of appointments and extensive rescheduling while keeping CEO informed as needed
• Manage multiple team calendars and optimize executive leaders’ time
• Plan and coordinate necessary provisions for leadership team meetings and retreats
• Coordinate internal meetings as needed towards team goals
• Serve as a liaison to parties seeking access to/time with the CEO
• Optimize meeting efficiency, ensure logistics, pre-read and follow-up items for every meeting are expedited and actioned in accordance with deadlines and that suitable preparation time is allocated
• Capture and distribute minutes for key leadership meetings
• Facilitate the smooth functioning of All Staff Meetings and other internal staff events in coordination as needed with the People & Culture team
• Complete monthly expense reports, monitor budget, reconcile Visa statements

Skills

Excellent communication

Interpersonal skills

Discretion & confidentiality

Strong organizational skills

Education

Post-secondary education with 3-4 years experience

Tools

Google Workspace

MS Office Suite

Email & Internet applications

Job description

Yonge Street Mission (YSM) is the vibrant, local Christian development agency that isleading a collective movement - going beyond meeting immediate needs by offering holisticprograms and a pathway that can transform the lives of people living with poverty inToronto. Since 1896, YSM has provided wrap-around support and services, making it
possible for individuals, families, and communities to move forward. We believe if wecombine our collective resources and wisdom, together we can reach our goal of endingchronic poverty in a generation.

If you are inspired by our vision and feel a true calling to contribute to our work intransforming the lives of people living with poverty in Toronto from merely surviving tothriving, then this is where you belong.

Executive Assistant (Executive Office)

We are seeking an Executive Assistant (Executive Office) to support and ensure the effective functioning of the office of the President & CEO and YSM’s leadership teams. Reporting to the Director, Strategy Execution, this role will provide administrative and scheduling support to the Senior Leadership team and coordinate internal executive leadership-led events, e.g. regular All Staff Meetings and retreats. This role will also assist the Director, Strategy Execution in providing support to the Board of Directors.

Responsibilities:

• In conjunction with the Director, Strategy Execution, manage and coordinate anextremely active calendar of appointments and extensive rescheduling while keeping
  CEO informed as needed
• Manage multiple team calendars and optimize executive leaders’ time
• Plan and coordinate necessary provisions for leadership team meetings and retreats
• Coordinate internal meetings as needed towards team goals
• Serve as a liaison to parties seeking access to/time with the CEO
• Optimize meeting efficiency, ensure logistics, pre-read and follow-up items for every
  meeting are expedited and actioned in accordance with deadlines and that suitable
  preparation time is allocated
• Capture and distribute minutes for key leadership meetings
• Facilitate the smooth functioning of All Staff Meetings and other internal staff eventsin coordination as needed with the People & Culture team
• Complete monthly expense reports, monitor budget, reconcile Visa statements

Qualifications:

• Post-secondary education combined with 3-4 years of relevant experience working
  in a similar environment
• Excellent communication skills - both written and verbal
• Demonstrated proficiency working with computer applications (Google Workspace, MS Office Suite, email and internet applications)
• Very good interpersonal skills with the ability to exercise discretion, confidentiality
  and great customer service
• Strong organizational skills and ability to multi-task on multiple, competing priorities
• Demonstrated commitment to and understanding of the mission and values of YSM

Compensation:

YSM offers market-competitive starting salary of $55,000.00 for this role, combined with a comprehensive suite of benefits and perks.

Deadline for Application:

Available until filled.

Please note that YSM does not use any form of artificial intelligence (AI) at any stage of the recruitment process. These stages include screening and shortlisting, assessment, and selection.

Learn more about YSM at www.ysm.ca.

Date posted:

October 5, 2026