Executive Assistant

Telescope Recruitment; Toronto; On-site; CAD 65,000 - 75,000; Full time

Job summary

A leading logistics company is seeking a proactive Executive Personal Assistant / Administrator to support the CEO and company owner. This full-time position requires excellent organizational skills, multitasking abilities, and occasional driving within the Toronto and Vaughan areas. The ideal candidate will manage schedules, handle communications, and oversee financial transactions.

Qualifications

• Excellent organizational and multitasking skills.
• Fluency in English is essential.
• Valid driver's license required.

Responsibilities

• Manage and organize daily schedules, appointments, and meetings.
• Oversee personal and professional financial transactions.
• Occasionally drive to various locations for errands.

Skills

Organizational skills

Multitasking

Fluency in English

Job description

Position : Executive Personal Assistant / Administrator

Department : Logistics & Container Services

Location : Vaughan (in-person, daily)

Job Type : Full-Time (40 hours per week)

Working Days / Hours : Monday to Friday, 9 am - 5 pm

Reports To : CEO

Travel : occasional driving is required in the Toronto and Vaughan area

Salary Range : 65-75k CAD

About the company :

Our employer is a leading logistics company operating a fleet of more than 200 power units and over 800 chassis across four offices in Canada with strategically located yards close to key rail terminals in Mississauga, Montreal, Calgary, and Edmonton. The employer has 15 acres of secured yard storage for both short and long-term storage requirements nationwide.

About the Position :

We are seeking a highly organized and proactive Executive Personal Assistant / Administrator to support a busy CEO as well as the company owner with a range of administrative and personal tasks. The ideal candidate will have excellent organizational and multitasking skills, and be fluent in English. A valid driver's license is essential as the role includes occasional driving responsibilities within the Toronto and Vaughan areas. The employer is involved in the logistics and trucking industry.

Key Responsibilities :

Administrative Support :

• Manage and organize daily schedules, appointments, and meetings.
• Handle all forms of communication including answering phone calls, responding to emails, and managing correspondence.
• Coordinate travel arrangements and reservations, including flights, car rentals, and hotel bookings.
• Prepare and edit documents, reports, and presentations.
• Maintain accurate records and manage files.
• After-hours availability - occasionally.

Accounting and Financial Management :

• Oversee personal and professional financial transactions.
• Manage invoices, bills, and banking activities.
• Assist with budgeting and financial planning.

Logistics and Errands :

• Occasionally drive to various locations in the Toronto and Vaughan area for business and personal errands.

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