Executive Assistant

SMS Security; Toronto; On-site; CAD 65,000 - 80,000; Full time

Benefits offered by this job

Competitive salary

Discretionary bonus

Growth opportunities

Job summary

SMS Security is a growing security services company based in Toronto, serving GTA condo communities. We are seeking an Executive Assistant to support three senior leaders, including the COO and Directors, ensuring calendars, communications, and logistics stay aligned with company priorities.

You will draft correspondence, prepare materials for meetings, coordinate travel, and manage confidential information while helping build scalable processes to support rapid growth.

Qualifications

• 5+ years in executive or senior administrative roles.
• Experience supporting C-suite or multiple senior leaders.
• Strong written and verbal communication skills.

Responsibilities

• Manage complex calendars for three senior leaders and coordinate meetings.
• Maintain the company-wide calendar with key dates, deadlines and events.
• Plan and coordinate company social events, team celebrations and off-sites.

Skills

Executive support

Calendar management

Communication

Tech savvy

Tools

Google Workspace

Microsoft Office

Project management tools

Job description

SMS Security is a growing security services company headquartered in Toronto, proudly serving multi-residential condominium communities across the Greater Toronto Area. We provide guard services, installation and servicing of security systems, mobile patrol, and parking enforcement — and we’re scaling fast. We’re looking for a sharp, proactive Executive Assistant to help power our leadership team.

The Role

This is a newly created, high-impact role supporting three members of our senior leadership team: our COO, our Director of Sales & Business Development, and our Director of Guard Operations. You’ll be at the centre of a fast-moving organization, keeping priorities aligned, communications flowing, and logistics seamless.

What You Will Do

• Manage complex calendars, scheduling, and meeting coordination for three senior leaders
• Own and maintain the company-wide calendar, ensuring key dates, deadlines, and events are organized and communicated
• Help plan and coordinate company social events, team celebrations, and off-sites from concept through execution
• Prepare agendas, meeting materials, and follow-up action items for internal and external meetings
• Draft and proofread correspondence, presentations, and reports on behalf of leadership
• Coordinate travel arrangements, expense submissions, and logistics
• Act as a liaison between leadership and internal teams, clients, vendors, and external partners
• Support special projects, research, and operational initiatives as directed
• Manage company memberships and subscriptions, ensuring timely renewals and tracking return on investment
• Maintain and organize secure records of company passwords and access credentials
• Support the documentation and maintenance of company policies and procedures
• Handle confidential information with the highest level of discretion
• Managing office inventory

What We're Looking For

• 5+ years of experience in an executive assistant or senior administrative role, ideally supporting C-suite or multiple senior leaders simultaneously
• Exceptional organizational skills with the ability to manage competing priorities without dropping the ball
• Strong written and verbal communication skills — you represent leadership in every interaction
• Tech-savvy and comfortable with tools like Google Workspace, Microsoft Office, and project/task management platforms
• A self-starter who anticipates needs before they arise and brings solutions, not just problems
• Comfortable with ambiguity and excited about building out the processes and structure to support our growth
• Professional, polished, and discreet — you understand the importance of confidentiality
• Experience in a service-based, operations-heavy, or field services environment is an asset

Why Join Us

• Competitive salary with opportunity for a discretionary bonus
• We invest in people who take ownership — those who go above and beyond are noticed and rewarded
• Work alongside a supportive, values-driven leadership team that is committed to your development, not just your output
• Stable, growing company with a strong client base in the GTA condominium market and ambitious plans to scale
• Be part of a team that embraces technology and efficiency — including AI tools — to help you do your best work

Salary Range:

$65,000-$80,000

SMS Security is committed to ensuring an inclusive and accessible recruitment process for all candidates. If you require any accommodations during the recruitment and selection process, please let us know. We are happy to make necessary arrangements to support your accommodation needs.

We thank all applicants for their interest in a career with SMS Security; however, only those candidates who are selected for an interview will be contacted.