Executive Assistant

Cambio AI Inc.; Toronto; Hybrid; USD 70,000 - 90,000; Full time

Job summary

An innovative firm is seeking an Executive Assistant to support its dynamic leadership team. In this hybrid role, you will manage calendars, coordinate meetings, and streamline processes to enhance operational efficiency. This is an exciting opportunity to join a fast-growing startup at the forefront of real estate sustainability, where your organizational skills will play a crucial role in driving the company's mission forward. If you thrive in a fast-paced environment and are passionate about supporting top leadership, this role could be the perfect fit for you.

Qualifications

• 3+ years as an Executive Assistant or in a similar role supporting senior leadership.
• Exceptional organizational and communication skills with attention to detail.

Responsibilities

• Provide high-level administrative support to the executive team.
• Coordinate travel itineraries and organize logistics for events.
• Prepare meeting agendas and follow up on action items.

Skills

Organizational Skills

Communication Skills

Time Management

Adaptability

Problem-Solving

Tools

MS Office

Google Workspace

Notion

Slack

Job description

As an Executive Assistant (EA) at Cambio, you will be the organizational linchpin supporting our executive team. You will manage calendars, coordinate meetings, handle travel arrangements, and facilitate effective communication across the company.

About Cambio

Cambio is a software platform that drives world-class real estate decarbonization. We help commercial real estate owners and tenants bring their real estate portfolios to net-zero using a machine learning-driven, end-to-end real estate sustainability platform. Our mission is to take the real estate industry into the climate action era.

We are proud to be the fastest growing startup in our category, with world-class partners and investors including Y Combinator, Google, the U.S. Department of Energy, Stanford University, and Fifth Wall. We are seeking team members who are passionate about building transformative products, enthusiastic about problem-solving, and excited to work at the forefront of climate and real estate technology. Join us on our mission to achieve net zero by 2050.

The Role

As an Executive Assistant (EA) at Cambio, you will be the organizational linchpin supporting our executive team. You will manage calendars, coordinate meetings, handle travel arrangements, and facilitate effective communication across the company. Your proactive approach and attention to detail will ensure our leadership operates efficiently and effectively.

What You Will Be Doing:

1. Executive Support: Provide high-level administrative support to the executive team, including managing calendars, scheduling meetings, and organizing appointments.
2. Travel & Logistics: Coordinate travel itineraries and arrange logistics for conferences, offsites, and other team travel.
3. Meeting Coordination: Prepare meeting agendas, take minutes, and follow up on action items to ensure effective communication and execution.
4. Event Coordination: Assist in planning and executing company events, team off-sites, and other corporate gatherings.
5. Process Improvement: Identify opportunities to streamline administrative processes and enhance operational efficiency.

Qualifications

1. Experience: 3+ years of experience as an Executive Assistant or in a similar administrative role. Experience supporting senior leadership in fast-paced environments is highly preferred.
2. Organizational Skills: Exceptional organizational and time management skills, with the ability to manage multiple priorities simultaneously.
3. Communication Skills: Excellent verbal and written communication skills, with a strong attention to detail.
4. Tech Savvy: Proficiency in office productivity tools (e.g., MS Office, Google, Notion, Slack) and experience with virtual collaboration tools.
5. Adaptability: Comfortable working in a dynamic startup environment with evolving priorities and responsibilities.

Logistics

1. Work Authorization: Authorization to work in the United States or Canada is required.
2. Location: This is a hybrid role, and we primarily hire from our hubs in New York, Toronto, and San Francisco. Proximity to one of these cities is strongly preferred.
3. Compensation: This role is currently set at a salary range of ~$70,000-90,000 and will be adjusted based on experience and qualifications.

If you are an organized, proactive, and resourceful professional with a passion for supporting top leadership, we invite you to join our team as an Executive Assistant at Cambio. Apply now and help us drive the future of real estate sustainability.