Executive Assistant

CIBC; Toronto; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Incentive pay

Banking benefits

Employee share purchase plan

Pension plan

Wellbeing support

MomentMakers recognition program

Purpose Day

Job summary

CIBC is seeking an Executive Assistant in Toronto to provide day-to-day administrative support to three Executives in Global Operations Enterprise Risk Management. You’ll manage calendars, coordinate travel, prepare reports and assist with onboarding and offboarding tasks, ensuring confidentiality and efficiency.

The role requires 3–5 years of EA experience, strong communication, and proficiency with MS Office. Office-based position with a professional, fast-paced environment in Toronto.

Qualifications

• 3–5 years of experience as an Executive Assistant in a professional, confidential environment.
• Strong verbal and written communications, interpersonal skills and discretion.
• Digital proficiency with MS Office suite (Word, Excel, PowerPoint, Outlook).
• Attention to detail and ability to prioritize in a fast-paced setting.

Responsibilities

• Calendar management: coordinate appointments, send invites, book rooms and resources.
• Travel arrangements and expense reporting including submissions in PeopleSoft.
• Prepare correspondence, minutes, reports and presentations with confidentiality.
• Provide ongoing administrative support including onboarding/off-boarding activities.

Skills

Calendar management

Travel coordination

Communications

MS Office proficiency

Tools

MS Office

Job description

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com

What you’ll be doing

You’ll be joining CIBC’s Risk Management team as an Executive Assistant. In this role, you’ll provide day-to-day administrative support to 3 Executive’s in Global Operations Enterprise Risk Management (GOERM). The Executive Assistant is accountable for providing secretarial, operational and administrative support for one or more Executive level managers within a medium to large size business group on activities that generally span up to a one-month timeframe. The role monitors and ensures that all established administrative and operational processes and control standards are followed, contributing to the effective and efficient operation of the business group.

How you’ll succeed

• Calendar Management - Maintain and monitor the executive’s calendars of scheduled appointments, upcoming events and matters requiring immediate attention. Coordinate agendas, and send meeting invitations and agendas to attendees, book meeting rooms and arrange for IT resources and refreshments in support of a smooth and efficient meeting facilitation.
• Travel Arrangement & Expense Reporting - Arrange travel arrangements and maintain travel expense account including expense submissions to PeopleSoft on behalf of the Executives. Arranges group travel as necessary. Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required.
• Professional Support - Prepare standard correspondence, minutes, reports and presentations frequently of a confidential, strategic and/or specialized nature ensuring completed material is produced in a timely manner. Assist with the preparation of presentations and management reporting.
• Administrative Duties - Provide ongoing administrative support such as; assisting with onboarding/off boarding activities for new and departing employees which include processing requests for technology requirements, business cards, corporate cards, expense and travel profiles etc.

Who you are

• You’re an experienced administrative professional. You have 3-5 years of experience as an Executive Assistant in a highly professional, confidential and fast-paced environment.
• You’re a strong communicator. You have excellent verbal and written communications and interpersonal skills to interact with a wide range of individuals in a wide range of situations, which usually requires tact, diplomacy, and discretion.
• You’re digitally proficient. You have strong command of MS Office suite including Word, Excel, PowerPoint, and Outlook.
• You know that details matter. You notice things that others don’t. Your critical thinking skills help to inform your decision making.
• You live your values. You bring high standards, genuine care to your relationships, and want to grow with an employer that shares your values and brings out your best.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

• We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.
• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.
• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact [e-mail]
• CIBC is committed to clarity in our hiring process. All roles posted are opportunities we’re actively recruiting for, unless stated otherwise.
• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.
• We may ask you to complete an attribute-based assessment and other skills test (such as simulation, coding, French proficiency).
• We use artificial intelligence tools during the recruitment process. Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location

Toronto-81 Bay, 31st Floor

Employment Type

Regular

Weekly Hours

37.5

Skills

Accountability, Communication, Decision Making, Event Management, Multitasking, Office Administration, Organizational Efficiency, Travel Coordination