Senior Specialist, Executive Appointment Process

CIBC; Toronto; Hybrid; CAD 75,000 - 95,000; Full time

Benefits offered by this job

Employee share purchase plan

Vacation offering

Wellbeing support

Purpose Day

Job summary

CIBC in Toronto seeks a Senior Specialist, Executive Appointment Process to administer and coordinate executive appointment materials, maintain records, and ensure governance and privacy requirements are met. The role emphasizes detailed process work and collaboration with internal partners.

You will draft standard offer letters and reports, track timelines, and provide routine updates while working in a hybrid model with 1–3 days on-site and the rest remote.

Qualifications

• Degree or diploma in post-secondary studies or equivalent relevant work experience.
• Strong attention to detail, organization and time management.
• Experience in human resources processes and using MS Office tools.

Responsibilities

• Coordinate executive appointment process materials and approvals.
• Maintain trackers, documentation, and recurring reports.
• Draft standard offer letters and due diligence documents using templates.
• Provide routine updates to HR partners and internal stakeholders.
• Follow governance, privacy and record retention procedures.

Skills

Deadline Management

Detail-Oriented

Human Resources (HR)

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Prioritization

Professional Etiquette

Recordkeeping

Relationship Management

Teamwork

Time Management

Education

Post-secondary degree or diploma

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Microsoft Outlook

Job description

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute. To learn more about CIBC, please visit CIBC.com

What you’ll be doing

People, Culture and Talent partners with teams across CIBC to strengthen organizational performance, enhance the employee experience and advance our broader corporate strategy. As a Senior Specialist, Executive Appointment Process, you’ll provide administration and operational support of CIBC’s Executive Appointment Process by preparing standard materials, coordinating required documentation and approvals, and maintaining accurate records and trackers. You’ll help keep activities on schedule by following established procedures, completing quality checks, and providing routine updates to internal partners and team members. In this role, you’ll also support the preparation of executive appointment documentation, update recurring reports, and respond to routine inquiries with professionalism and discretion. Your work will help ensure a consistent, well‑managed process for executive and managing director transactions while maintaining strong attention to governance, privacy and information‑handling requirements. At CIBC we enable the work environment most optimal for you to thrive in your role. You’ll have the flexibility to manage your work activities within a hybrid work arrangement where you’ll spend 1‑3 days per week on‑site, while other days will be remote.

How you’ll succeed

• Process coordination – Support the Executive Appointment Process by preparing standard materials, coordinating routine process steps, and following up on required inputs, documentation and approvals to help meet established timelines.
• Quality and accuracy – Complete quality checks to confirm information is accurate, complete and consistent, and elevate non‑standard items or deficiencies to senior team members when needed.
• Documentation management – Draft standard offer letters, offer packages and due diligence documentation using approved templates, and maintain records, trackers, and recurring reports.
• Stakeholder support – Respond to routine process and status questions, while directing complex or sensitive matters to the appropriate senior team member, and coordinate follow‑ups with HR partners and internal stakeholders to gather required information and keep activities progressing.
• Governance and controls – Follow documented procedures, privacy requirements and record retention standards, while identifying routine process gaps and sharing observations that support continuous improvement.
• Team contribution – Provide administrative support for team initiatives, assist with implementation or testing of approved process changes, and help compile routine data and basic summaries for review.

Who you are

You know that details matter. You have strong attention to detail and commitment to accurate, complete work. You're organized and can manage multiple priorities. You have strong time management skills and the ability to prioritize and meet deadlines. You act like an owner. You go above and beyond to deliver results and thrive when you’re empowered to identify efficiencies and automation. You're motivated by collective success. You know that teamwork can transform a good idea into a great one. You know that an inclusive team that enjoys working together can bring a vision to life. You can demonstrate experience in Microsoft Excel, PowerPoint, Word and Outlook, as well as maintaining trackers, preparing standard reports and supporting administrative processes with accuracy and care. It’s an asset if you have experience in human resources, talent programs or process administration. You have a degree/diploma in post‑secondary studies or equivalent relevant work experience. You live your values. You bring high standards, genuine care to your relationships, and want to grow with an employer that shares your values and brings out your best.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck. We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points‑based recognition program. Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients. We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development. *Subject to plan and program terms and conditions

What you need to know

CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact [e-mail] CIBC is committed to clarity in our hiring process. All roles posted are opportunities we’re actively recruiting for, unless stated otherwise. You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit. We may ask you to complete an attribute‑based assessment and other skills test (such as simulation, coding, French proficiency). We use artificial intelligence tools during the recruitment process. Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Skills

Deadline Management, Detail‑Oriented, Human Resources (HR), Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Prioritization, Professional Etiquette, Recordkeeping, Relationship Management, Teamwork, Time Management

Job Location Toronto-81 Bay, 34th Floor Employment Type Regular Weekly Hours 37.5

At CIBC, we are in business to help our clients, employees and shareholders achieve what is important to them.