Executive Assistant

OMERS; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

OMERS is seeking an exceptional Executive Assistant to support the SVP of Global Portfolio Management in Toronto. The role involves managing schedules, coordinating meetings, and fostering relationships across the organization. Ideal candidates will have extensive experience in a complex environment and excel in customer service and communication.

Qualifications

• 7-10 years’ experience supporting a senior-level executive.
• Superior MS Office skills.
• Exceptional verbal and written communication skills.

Responsibilities

• Manage calendar, travel arrangements, and meetings.
• Coordinate meetings and events, including agenda development.
• Support administration for investment committee activities.

Skills

Customer Service

Organizational Skills

Project Management

Problem Solving

Communication

Education

Post-secondary education (college or university)

Tools

MS Office

MS Teams

SharePoint

Job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise, and passion. A place where you can personalize your employee journey to be — and deliver — your best.

We are a leading global real estate investor, developer, and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships, and places, we generate meaningful returns for OMERS members, enhance value for our capital partners, and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere — come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

We are currently looking for an exceptional Executive Assistant to support Oxford’s SVP of Global Portfolio Management based at our corporate HQ in Downtown Toronto. In this role, you will have the opportunity to support a very busy and energetic Executive and a seven-member team. Your positive attitude and superior customer service, organizational, project management, and problem-solving skills will be key to your success in this role.

You will be a key member of an engaged, high-reaching team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate, and valuing customers and colleagues as genuine partners.

As a member of this team, you will be responsible for:

1. Calendar management, travel arrangements across various time zones, booking meetings internationally, and planning events
2. Coordination of meetings and events including agenda development and distribution, reservation of meeting rooms, and preparation, compilation, and distribution of supporting documents
3. Support the administration for coordination of activities related to Oxford’s Investment Committee and Global Investment Forum, including but not limited to agenda and materials management, liaising with teams at a global level and with the OMERS Board Secretariat, management of document library, and meeting scheduling and cadence management
4. Building strong relationships across the organization partnering with internal and external stakeholders
5. Information management to help manage proposals, inquiries, and appropriate distribution and delegation of research
6. Execute and assist with projects and special assignments by establishing objectives, determining priorities, managing time, monitoring progress, problem-solving, and adjusting plans as required
7. Document production including creation of presentations, proposals, and other documents

To succeed in this role, you have:

• 7-10 years’ experience supporting a senior-level executive within a large & complex organization
• A post-secondary education (college or university) is preferred
• Superior MS Office skills
• Experience navigating and collaborating through a broader suite of digital tools such as MS Teams, SharePoint, etc.
• Ability to balance competing priorities
• Superior customer service skills and a relationship builder mentality
• Experience working in a fast-paced environment and acting as the liaison with internal departments
• Ability to prioritize, multi-task, and work independently with little to no supervision
• Attention to detail when writing and editing business documents, communications, and presentations
• Work with highly confidential data with maturity and professionalism
• Exceptional verbal and written communication skills
• Drive to achieve results and continuously strive for high performance through creative thinking
• Thrive in dynamic organizations that constantly evolve and adapt
• Flexibility to work extra hours occasionally and sometimes on short notice

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work — and the customers we serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and employee experience. This sense of belonging and connection is cultivated through our vast network of Employee Resource Groups with executive sponsorship, our Purpose@Work committee, and employee recognition programs.