Executive Assistant, Global AML

Scotiabank; Toronto; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Annual bonus

Flexible vacation

Personal and sick days

Comprehensive benefits

Job summary

Scotiabank is seeking an Executive Assistant to support the Senior Executive Vice President within Global AML. The role requires coordinating prioritised executive tasks, managing calendars and communications, and enabling efficient operations in a fast-paced environment.

Responsibilities include arranging travel, processing expenses, preparing presentations, and acting as a gatekeeper for internal and external stakeholders. A minimum of 2 years in admin support is expected.

Qualifications

• 2+ years of experience in Administrative Assistant or similar role.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience in large, complex organizations and managing stakeholder relationships.
• Strong organizational and prioritization skills with the ability to handle multiple demands.
• Autonomy, initiative, and solution-oriented mindset.
• Ability to maintain confidentiality and exercise discretion with sensitive matters.
• Adaptability in a fast-paced, evolving environment.
• Strong verbal and written communication skills.
• Excellent presentation and relationship-management abilities.

Responsibilities

• Provide senior-level administrative, calendar, and time management support to the Senior Executive Vice President.
• Manage complex calendars, coordinate meetings, and resolve scheduling conflicts.
• Act as a trusted liaison for internal and external stakeholders including colleagues, clients, and vendors.
• Coordinate meetings, events, travel arrangements, and meeting materials.
• Prepare information for executive communications, presentations, reports, and speeches.
• Manage communications, emails, reports, and internal correspondence.
• Handle travel arrangements, expenses, and records with accuracy.
• Uphold confidentiality and exercise discretion in sensitive matters.
• Identify process improvements and ensure compliance with policies.

Skills

Administrative support

Calendar management

MS Office

Communication

Stakeholder management

Travel arrangements

Confidentiality

Time management

Presentation skills

Relationship management

Tools

MS Word

MS Excel

MS PowerPoint

Job description

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Title: Executive Assistant, Global AML

Requisition ID: 275056
Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Executive Assistant provides senior-level administrative and strategic support to the Senior Executive Vice President within Global Anti-Money Laundering. The role is responsible for ensuring the efficient management of executive priorities, coordinating day-to-day operations, facilitating effective communication, and supporting business activities through strong organizational, stakeholder management, and administrative expertise in a fast-paced and complex environment.

Is this role right for you? In this role you will:

• Provide senior-level administrative, calendar, and time management support to the Senior Executive Vice President & Group Chief Anti-Money Laundering Officer.
• Manage complex calendars, prioritize competing demands, coordinate meetings, and resolve scheduling conflicts to ensure alignment with executive and business priorities.
• Act as a trusted liaison and gatekeeper for internal and external stakeholders, including colleagues, clients, customers, and vendors.
• Coordinate meetings, offsites, community events, and external functions, including logistics, agendas, materials, and meeting minutes.
• Prepare, compile, and validate information for executive communications, presentations, reports, speeches, and other business materials.
• Manage incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence.
• Coordinate executive travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
• Process expense reports and maintain accurate records of expenditures and billings.
• Exercise discretion, confidentiality, and sound judgment when handling sensitive information and supporting executive priorities.
• Identify and implement administrative process improvements while ensuring compliance with business controls and organizational policies.
• Support risk management, compliance, AML/ATF, sanctions, conduct, and business continuity requirements, including serving as the department Business Continuity Plan planner when required.
• Foster a customer-focused, inclusive, and high-performance culture by building strong relationships and demonstrating Scotiabank’s values and Code of Conduct.

Do you have the skills that will enable you to succeed in this role? We’d love to work with you if you have:

• You have a minimum of 2 years of experience in an Administrative Assistant or similar administrative support role.
• You have advanced proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
• You have experience working within large, complex organizations and managing relationships with a broad range of stakeholders.
• You possess exceptional organizational and prioritization skills, with the ability to manage multiple competing demands effectively.
• You demonstrate a high degree of autonomy, initiative, and a solution-oriented mindset.
• You have proven ability to maintain confidentiality and exercise discretion when handling sensitive and complex matters.
• You are adaptable and able to perform effectively in a fast-paced, evolving, and highly dynamic environment.
• You have strong time management skills and consistently deliver high-quality work within deadlines.
• You possess excellent verbal and written communication skills.
• You have strong presentation and professional relationship-management skills.
• It would be an asset if you have experience supporting senior executives or leadership teams.
• It would be an asset if you have experience coordinating executive-level meetings, events, and travel arrangements.

What’s in it for you?

• A rewarding career path with diverse opportunities for professional development
• An organization committed to making a difference in our communities – for you and our customers.
• A competitive rewards program includes annual bonus, flexible vacation, personal and sick days, and comprehensive benefits that start on your first day.
• Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employees to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.
• Accessibility and Workplace Accommodations - We value the unique skills and experiences every individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.

Location(s): Canada : Ontario : Toronto
Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.
At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know.

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