Executive Assistant

Zohorecruit; Surrey; On-site; CAD 55,000 - 85,000; Full time

Job summary

destinationone Consulting is partnering with Monark Group to recruit an Executive Assistant in Surrey, BC. You will support the CEO and President, manage calendars, travel, and communications, and partner with the Chief of Staff and leadership to maintain rhythm in the Executive Office.

We seek a proactive, highly organized professional who thrives in a fast-paced environment, anticipates needs, maintains confidentiality, and ensures top priorities are executed with precision.

Qualifications

• 3+ years of experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and time management skills.
• Professional-level written and verbal communication skills.
• High attention to detail with the ability to multitask in a fast-paced setting.
• Valid driver’s license and access to a reliable vehicle.

Responsibilities

• Manage and optimize the CEO’s calendar, email, and meeting coordination.
• Coordinate complex travel arrangements, itineraries, and logistics.
• Prepare and edit internal and external correspondence, presentations, and reports.
• Track follow-ups, ensure deadlines are met, and keep the CEO focused on top priorities.
• Liaise with internal departments and external partners, including legal counsel and vendors.
• Maintain confidentiality and professionalism at all times.
• Coordinate logistics for internal meetings, team events, offsites, and executive retreats.
• Oversee upkeep of the executive office, coffee bar, and boardroom areas.
• Support general office administration, including printing, filing, supplies, and courier services.
• Greet and host guests and visitors to the Executive Office.
• Conduct research and gather information to support decision-making.
• Assist with project coordination across business initiatives.
• Maintain and update business contact records, CRM entries, and digital files.

Skills

Executive support

Time management

Communication skills

Attention to detail

Google Workspace

Tools

Google Workspace

Microsoft Office

Job description

destinationone Consulting | Direct Placement

Executive Assistant

Surrey Southwest, Canada | Posted on 04/27/2026

destinationone is pleased to partner with the Monark Group to recruit a highly organized, detail-driven Executive Assistant who will support the CEO and President. In this dynamic, fast-paced role, you’ll act as the right handto the CEO - ensuring schedules run smoothly, communication is streamlined, andtop priorities are executed without friction. You’ll also work closely with the Chief of Staff and senior leadership team to support the overall rhythm of the Executive Office.

About You

We’re looking for someone who is proactive, adaptable, and thrives in a high-performance environment. If you’re the kind of person who anticipates needs before they’re spoken, keeps everything running behind the scenes, and enjoys being at the center of it all—this role is for you.

About Monark:

Monark Group is a diversified holding company committed to powering strategic growth and innovation across three core arenas: Global Shipping Logistics, Health Technology, and Real Estate Development. With more than five decades of industry expertise, we combine deep technical know-how, rigorous quality standards, and a people-first culture to deliver measurable impact for our clients, partners, and communities.

At Monark Group, their mission is to innovate responsibly - partnering with purpose-driven organizations to solve complex challenges, empower people, and build resilient ecosystems. Recognized as a Great Place to Work for 2024–2025, we cultivate a culture of integrity, collaboration, and continuous improvement:

• Integrity & Trust:We hold ourselves to the highest ethical standards in every endeavor.


• People Empowerment:We invest in our team’s growth, believing that empowered individuals drive the greatest impact.


• Innovation & Excellence:We challenge conventions, embracing bold ideas and cutting-edge technologies to deliver best-in-class solutions.


• Sustainability & Community:We prioritize long-term, responsible growth—balancing business goals with environmental stewardship and social responsibility.

KeyResponsibilities:

Executive & AdministrativeSupport

• Manageand optimize the CEO’s calendar, email, and meeting coordination


• Coordinatecomplex travel arrangements, itineraries, and logistics


• Prepareand edit internal and external correspondence, presentations, and reports


• Trackfollow-ups, ensure deadlines are met, and keep the CEO focused on toppriorities


• Liaise with internal departments and external partners, including legal counseland vendors


• Maintainconfidentiality and professionalism at all times

Event & OfficeCoordination

• Coordinatelogistics for internal meetings, team events, offsites, and executiveretreats


• Overseeupkeep of the executive office, coffee bar, and boardroom areas


• Supportgeneral office administration, including printing, filing, supplies, and courier services


• Greetand host guests and visitors to the Executive Office
  

Ad Hoc Projects & SpecialAssignments

• Conductresearch and gather information to support decision-making


• Assistwith project coordination across business initiatives


• Maintainand update business contact records, CRM entries, and digital files


• Assistwith special assignments and projects to support the CEO or executive team
  

Requirements

• 3+years of experience as an Executive Assistant or in a similaradministrative role
  


• Exceptionalorganizational and time management skills
  


• Professional-levelwritten and verbal communication skills
  


• Highattention to detail with the ability to multitask in a fast-paced setting
  


• Strongproficiency with Google Workspace and/or Microsoft Office
  


• Ahigh level of integrity, discretion, and reliability
  


• Validdriver’s license and access to a reliable vehicle (required)
  

destinationone Consulting is a North America–based strategic recruitment, executive search, and HR advisory firm serving purpose‑led organizations across high-impact industries. Our sector expertise spans CleanTech, Education and EdTech, Health and Med Tech, Healthcare and Wellness, Government (Municipal, State, and Federal), Non Profit, Sustainability and other public sector domains.