Executive Assistant

Jewish Federation of Edmonton; Stony Plain; On-site; CAD 55,000 - 75,000; Full time

Job summary

Jewish Federation of Edmonton is seeking a highly organized Executive Assistant to support the CEO and the Board, providing proactive administrative services in a fast-paced nonprofit environment.

The role requires coordinating calendars, travel, event logistics, communications, onboarding, and governance records, while delivering exceptional service to community partners and volunteers in Edmonton.

Qualifications

• Administrative or executive support experience.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to manage multiple priorities while maintaining confidentiality.
• Experience in the nonprofit sector is an asset.
• Knowledge of the Jewish community is an asset.

Responsibilities

• Manage the CEO's calendar, scheduling, travel arrangements, and meeting logistics.
• Support Board of Directors and committees with packages and documentation.
• Serve as a welcoming first point of contact and handle inquiries.
• Coordinate registrations, events, and donor programs.
• Assist with recruitment activities and onboarding.
• Provide cross‑departmental project support as needed.

Skills

Administrative experience

Executive support

Organizational skills

Time management

Communication skills

Microsoft 365

Confidentiality

Customer service

Tools

Microsoft 365

Job description

About Us

Jewish Federation of Edmonton is the representative organization of Edmonton's Jewish community, working to build and sustain a strong, secure, connected, and vibrant community rooted in Jewish values. Through leadership, philanthropy, community building, advocacy, and partnership, Federation strengthens Jewish life locally, nationally, and in Israel.

About Us

Jewish Federation of Edmonton is the representative organization of Edmonton's Jewish community, working to build and sustain a strong, secure, connected, and vibrant community rooted in Jewish values. Through leadership, philanthropy, community building, advocacy, and partnership, Federation strengthens Jewish life locally, nationally, and in Israel.

Position Summary

Jewish Federation of Edmonton is seeking a highly organized, professional, and proactive Executive Assistant to support the Chief Executive Officer and provide administrative support to the Board of Directors and Federation office. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating people and projects, has exceptional attention to detail, and takes pride in creating efficient systems and delivering excellent service.

Key Responsibilities

Executive Support

• Manage the CEO's calendar, scheduling, travel arrangements, and meeting logistics.
• Monitor and prioritize incoming communications.
• Track follow-up items, deadlines, and action items.
• Act as a liaison between the CEO and internal and external stakeholders.

Board & Committee Administration

• Support the Board of Directors and Board Committees.
• Prepare meeting packages and supporting documentation.
• Coordinate meeting logistics and communications.
• Maintain governance records and files.

Office Administration

• Serve as a welcoming first point of contact for visitors, volunteers, and community members.
• Answer and direct inquiries received by phone, email, and in person.
• Support administrative processes and office operations.

Event & Community Support

• Coordinate registrations, invitations, catering, and logistical arrangements for meetings and events.
• Provide administrative support for community programs, donor events, and special initiatives.
• Assist with volunteer communications and event preparation.
• Promote a welcoming and positive experience for community members and stakeholders.

Human Resources Support

• Coordinate interview scheduling and recruitment logistics.
• Assist with new employee onboarding and orientation activities.
• Support staff training and professional development coordination.

Administrative Support Across the Organization

• Provide project-based administrative support to Federation staff as directed by the CEO.
• Assist with correspondence, document preparation, and special projects.
• Support organizational initiatives and cross-departmental activities as required.

Qualifications

• Administrative or executive support experience.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to manage multiple priorities while maintaining confidentiality and attention to detail.
• Strong interpersonal skills and a commitment to customer service.
• Experience in the nonprofit sector is an asset.
• Knowledge of the Jewish community is an asset.

Working Conditions

• Full-time position based in Edmonton.
• Occasional evening and weekend work is required to support board meetings, community events, and special programs.

If you are highly organized, proactive, detail-oriented, and passionate about community impact, we would love to hear from you.