Executive Assistant To Senior Rabbi

Telescope Recruitment; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

Telescope Recruitment is seeking an Executive Assistant to support the Senior Rabbi of the Community Center of Toronto, North York. This in-person, full-time role oversees the Rabbi's calendar, fundraising activities, donor communications, and daily office operations.

The ideal candidate will have nonprofit experience, strong organizational skills, and discretion. Russian and Hebrew language skills are a plus, with proficiency in Google Workspace, Microsoft Office, and CRM systems.

Qualifications

• Working knowledge of Russian and Hebrew.
• Experience as an executive assistant (nonprofit preferred).
• Experience in fundraising activities.
• Excellent organizational and time management skills.
• Strong written communication and attention to detail.
• Discretion and professionalism with sensitive information.
• Ability to take initiative and understand the spirit of instruction.

Responsibilities

• Plan and support fundraising activities.
• Collect pledges.
• Manage Senior Rabbi's calendar, including scheduling meetings, appointments, life cycle events, fundraising activities, deliveries, classes and travel arrangements.
• Prepare supportive materials, agendas, and daily reports.
• Take notes and follow up on action items from meetings.
• Handle incoming correspondence and prioritize responses.
• Coordinate communication with donors.
• Maintain contact lists and ensure up-to-date records in Salesforce CRM.
• Maintain digital and physical files in an organized, accessible manner.
• Ensure smooth daily operations of SR's office.
• Maintain confidentiality of sensitive information.

Tools

Google Workspace

Microsoft Office

CRM software

Salesforce CRM

Job description

Reports To: Senior Rabbi

Location: North York (in-person, daily)

Job Type: Full-Time (40 hours per week)

Working Days/Hours:

• Monday to Thursday: 9 am - 6 pm

Salary Range: 55-75k CAD

Vacation:

• Year 1: 10 days (2 weeks)
• Year 2 to 5: 15 days (3 weeks)
• Year 6+: 20 days (4 weeks)

Our employer, a dynamic Orthodox Jewish non-profit organization, is seeking an Executive Assistant to support the Senior Rabbi (SR) of their Community Center of Toronto.

Key Responsibilities:

• Plan and assist with Fundraising activities
• Collect Pledges
• Manage SR’s calendar, including scheduling meetings, appointments, life cycle events, fundraising activities, deliveries, classes and travel arrangements
• Prepare any supportive materials, agendas, and daily reports
• Take notes and follow up on action items from internal and external meetings
• Handle incoming correspondence and prioritize responses
• Coordinate communication with donors
• Maintain contact lists and ensure up-to-date records in Salesforce CRM
• Maintain digital and physical files in an organized, accessible manner
• Ensure smooth daily operations of SR's office
• Maintain confidentiality of sensitive organizational and personnel information

Ideal Candidate Will Have:

• Working knowledge of Russian and Hebrew
• Appetite for taking initiative and ability to understand the spirit rather than the letter of instruction
• Experience as an executive assistant (nonprofit preferred)
• Experience in Fundraising activities
• Excellent organizational and time management skills
• Strong written communication skills and attention to detail
• Comfort with digital tools (Google Workspace, Microsoft Office, CRM software)
• Demonstrated ability to multitask, prioritize, and take initiative
• Discretion and professionalism with sensitive information

Bonus Skills (Not Required):

• Experience supporting nonprofit leadership
• Familiarity with donor databases or fundraising software (e.g. Salesforce CRM)
• Entrepreneurial, fast-paced, collaborative office environment
• Occasional evening or weekend work may be required