Assistant, Board & Committee Administration

Jewish Federation of British Columbia; Vancouver; On-site; CAD 37,884 - 41,328; Part time

Benefits offered by this job

Vacation pay

Early Friday office closures

Free staff parking

Membership discount to the Jewish CCGV

Job summary

Jewish Federation of British Columbia is seeking an entry‑level Board & Committee Administration Assistant on a part‑time, hybrid basis. You will support board governance, prepare materials, and manage minutes and records to ensure meetings run smoothly.

The role offers exposure to senior leadership, governance processes, and onboarding materials, with flexible hours suitable for students or early‑career professionals.

Qualifications

• Strong organizational skills in a fast-paced environment.
• Fluent in English, able to draft clear meeting materials and minutes.
• Basic typing speed with attention to proofreading details.
• Comfort with calendars and administrative tools; familiar with office software.
• Ability to handle confidential information with professionalism.

Responsibilities

• Coordinate scheduling for Board and committee meetings, including calendar management and room bookings.
• Prepare and distribute agendas, briefing notes, and reports.
• Draft and format meeting minutes and maintain records.
• Track action items and follow up on outstanding materials.
• Assist in onboarding materials for Board and committees.
• Maintain governance documents, templates, and reference materials.
• Develop and maintain a centralized Board information portal or shared drive.
• Support governance and executive operations, including Board retreats and in‑person meetings.
• Maintain organized digital filing systems related to Board work.

Skills

Organizational skills

English fluency

Typing speed

Computer literacy

Discretion & confidentiality

Tools

Adobe

Canva

Microsoft Dynamics (CRM)

Google Workspace

Microsoft Office

Job description

Jewish Federation is seeking a Board & Committee Administration Assistant. This is an entry‑level, part‑time role ideal for someone looking to build experience in nonprofit governance, board operations, and executive administration.

Position Summary

The Board & Committee Administrative Assistant provides essential administrative and logistical support to the organization’s Board of Directors and select committees. The role focuses on coordination, documentation, and organization, helping ensure meetings run smoothly, materials are prepared on time, and governance processes are well supported.

Duties & Responsibilities

• Coordinate scheduling for Board and committee meetings, including calendar management, meeting invitations, virtual meeting set‑up, catering and room booking
• Prepare and distribute meeting materials such as agendas, briefing notes, and reports
• Draft and format meeting minutes and maintain accurate records and archives
• Track action items and follow up on outstanding materials as needed
• Assist in preparing and updating Board and committee onboarding materials
• Help maintain governance documents, templates, and reference materials
• Support the development and ongoing maintenance of a centralized Board information portal or shared drive, ensuring materials are well organized, current, and easy to access
• Provide administrative support for Board retreats and in‑person meetings, including logistics, materials, and scheduling
• Maintain organized digital filing systems related to Board and committee work
• Support other light administrative tasks related to governance and executive operations as needed

Qualifications

• Strong organizational skills with the ability to multitask efficiently in a fast‑paced environment
• Fluency in spoken and written English, with the ability to draft clear and accurate meeting materials and minutes
• Basic typing speed with attention to proofreading details
• Computer and AI literacy with good knowledge of office equipment such as computers, printers, and scanners
• Comfort working with calendars, documents, and basic administrative tools (e.g., Microsoft Office / Google Workspace); familiarity with Adobe, Canva, Microsoft Dynamics (CRM), and other relevant digital tools is an asset
• Ability to handle confidential information with professionalism and discretion
• Interest in nonprofit work, governance, or administration

Preferred (but not required)

• Previous experience with meeting coordination, note‑taking, or administrative support (including school, volunteer, or internship experience)
• Familiarity with virtual meeting platforms (e.g., Zoom, Teams)

About Us

Jewish Federation of British Columbia is the central planning, convening, facilitating, and fundraising organization for the local Jewish community and works collaboratively with more than three dozen partner organizations, unifying their work.

Our work is inspired by the following core values

• Chesed – loving kindness
• Tzedakah – justice, charity
• Klal Israel – unity of the Jewish people
• Tikkun Olam – repairing the world

Why Work for Jewish Federation

• Meaningful work that strengthens and protects the Jewish community
• A supportive, values‑driven workplace grounded in collaboration, excellence, and care, reflected in 91% of employees reporting a strong sense of belonging
• Investment in employee growth through training and professional development

What This Role Offers

• Hands‑on experience supporting Board governance in a nonprofit environment
• Exposure to senior leadership, committees, and organizational decision‑making
• Flexible part‑time hours suited to students or early‑career professionals
• Mentorship and skill‑building in administration, documentation, and organizational operations

Benefits

• Vacation pay in line with BC Employment Standards
• Early Office Closures at 3 PM on Fridays
• Free Staff Parking
• Membership Discount to the Jewish Community Centre of Greater Vancouver

Details and How to Apply

• Compensation: $27.50–$30 per hour, commensurate with experience, based on a 10‑to‑15‑hour work week
• Schedule: Part‑time, one‑year contract with the possibility of extension. The role averages 10–15 hours per week and requires availability for early morning or evening meetings up to twice per month.
• Work Location: Hybrid. Primarily remote, with in‑office attendance required for Board and committee meetings as needed.

If you are interested in this opportunity, please email your resume and cover letter (quoting “Assistant, Board & Committee Administration” in the subject line) to [e-mail] . Tell us how you can use your skills to benefit our team and our community!

Resumes that do not include a cover letter will not be considered. We thank all applicants; however, only those selected for an interview will be contacted.