Executive Assistant

WorkSafeBC; Richmond; Hybrid; CAD 76,000 - 92,000; Full time

Benefits offered by this job

Defined benefit pension

4 weeks vacation

Benefits package (healthcare & dental)

Leave options

Development opportunities

Job summary

WorkSafeBC is seeking an experienced Executive Administrative Assistant to deliver complex executive support to the Vice President, Prevention Services. The role emphasizes discretion, relationship management, and proactive problem-solving in a fast-paced environment.

You will primarily work from the Richmond or Kelowna office with 4–5 in-office days per week, leveraging Microsoft 365 and AI-enabled tools to boost efficiency and coordination across Prevention Services.

Qualifications

• Diploma or certificate in Business Administration or related discipline.
• Minimum 6 years of executive-level administrative support experience.
• Advanced proficiency with Microsoft 365 apps (Outlook, Copilot, Teams, Word, Excel, PowerPoint, SharePoint).
• Experience coordinating meetings, events, travel, and confidential communications.
• Excellent organizational, communication, and relationship-management skills.

Responsibilities

• Manage complex calendars, meetings, travel, and priorities for the VP and senior leadership.
• Coordinate meeting logistics, agendas, materials, and records.
• Prepare and coordinate executive correspondence, reports, and confidential documents.
• Receive, prioritize, and manage action items and deliverables.
• Maintain records with confidentiality and security.
• Liaise with internal and external stakeholders representing the VP's office.
• Leverage Microsoft 365 and AI tools to enhance efficiency.
• Support divisional initiatives and leadership meetings.
• Collaborate to promote consistency across Prevention Services division.

Skills

Executive support

Calendar management

communications

Relationship management

Discretion and confidentiality

AI tools usage

Education

Diploma or certificate in Business Administration

Tools

Microsoft 365

Outlook

Copilot

Teams

Word

Excel

PowerPoint

SharePoint

Job description

Salary is determined based on the candidate's qualifications and market conditions for the role.

Posting period

From 08/13/2026 to 08/26/2026

Overview

Weare seeking an experienced Executive Administrative Assistant who excels atmanaging competing priorities and providing exceptional executive supportwithin a dynamic and fast-paced environment. This is an exciting opportunity tocontribute to the success of our Prevention Services division.

Reportingto the Vice President, Prevention Services, with a functional reportingrelationship to the Manager, Divisional Planning & Coordination, you'llprovide complex, highly confidential, and professional executive support at thesenior leadership level. As a trusted partner to the Vice President, you'llapply sound judgment, discretion, and initiative to support divisionalpriorities and ensure the smooth operation of the executive office.

Thisposition requires an entrepreneurial, adaptable, and forward-thinking mindset,with the confidence to navigate a fast-paced environment with discretion andprofessionalism. You will embrace evolving ways of working, including theeffective use of digital, Microsoft 365, and AI-enabled tools to enhanceorganization, communication, coordination, and administrative effectiveness.

Thesuccessful candidate will work closely with Administrative Coordinators andexecutive support staff across Prevention Services to promote alignment,consistency, collaboration, and continuous improvement in leadership supportpractices throughout the division.

How you’ll make a difference:

You’ll help ensure B.C. workers go home safely at the end of their workday.

Where you’ll work

In this role, you will work primarily from our Richmond or Kelowna office, 4-5 in-office days per week, based on the operational needs of the position.

What you'll do

• Manage complex calendars, meetings, events,travel, and competing priorities in support of the Vice President and seniorleadership.
• Coordinate meeting logistics, includingagendas, materials, virtual platforms, records of discussion, follow-upactivities, and related administrative support.
• Prepare, proofread, and coordinate executivecorrespondence, reports, presentations, briefing materials, minutes, andconfidential documents.
• Receive, prioritize, and managecorrespondence, action items, commitments, and key deliverables.
• Maintain effective records and informationmanagement practices while ensuring the confidentiality and security ofsensitive information.
• Liaise with internal and external stakeholdersand represent the Vice President's office in a professional and responsivemanner.
• Leverage Microsoft 365, Copilot, and otherdigital tools to enhance efficiency, communication, workflow coordination, andadministrative effectiveness.
• Support divisional initiatives, leadershipmeetings, special projects, and continuous improvement efforts acrossPrevention Services.
• Collaborate with Administrative Coordinatorsand executive support staff to promote consistency, collaboration, and bestpractices across the division.

We’re looking for someone/people whocan:

• Exercise sound judgment, discretion, andprofessionalism when managing sensitive, confidential, and complex executivematters.
• Build strong, trusted relationships with leaders,colleagues, and stakeholders at all levels of the organization.
• Take an entrepreneurial and solutions-orientedapproach by identifying opportunities and improving how work is organized,coordinated, and delivered.
• Operate as a self-starter, independently organizingwork and advancing priorities with sound judgment and minimal direction.
• Adapt to changing priorities and embrace new tools,technologies, and ways of working, including AI-enabled solutions.
• Navigate a dynamic environment with multiplepriorities, competing demands, and tight timelines.Communicate clearly and professionally, both verballyand in writing, while influencing and working effectively across teams.
• Understand executive priorities and apply soundbusiness judgment to anticipate needs, identify opportunities, and support theachievement of divisional objectives.

Your background and experience

• A diploma or certificate inBusiness Administration, Office Administration, or a related discipline.
• A minimum of 6 years of progressivelyresponsible experience providing executive-level administrative support tosenior leaders in a large, complex organization.
• Advanced proficiency with Microsoft 365applications, including Outlook, Microsoft Copilot, Teams, Word, Excel,PowerPoint, and SharePoint.
• Demonstrated experience coordinating executivemeetings, events, travel, communications, and confidential information.
• Exceptional organizational, communication, andrelationship management skills.

We’ll consider equivalent combinations of education and experience.

Important to know

• Consent to a criminal record check.
• Confirm you’re legally entitled to work in Canada.

Who we are

At WorkSafeBC, wepromote safe and healthy workplaces across British Columbia. We partner withworkers and employers to save lives and prevent injury, disease, anddisability. When work-related injuries or diseases occur, we providecompensation and support injured workers in their recovery, rehabilitation, andsafe return to work. We’re honoured to serve the 2.49 million workers and263,000 registered employers in our province.

What’s it like to work atWorkSafeBC?

It’s challenging, stimulating, andrewarding. Our positions offer diversity andopportunities for professional growth. Every day,the work we do impacts people and changes lives. What we do is important, andso are the people we do it for.

Our ability to make a difference relieson building a team with a rich variety of skills, knowledge, backgrounds,abilities, and experiences that reflect the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive workculture where everyone can contribute as their best, authentic self.

Asa member of our team, you’ll have access to services and benefits that help youget the most out of work — and life. Along with a competitive salary,your total compensation package includes:

• Defined benefit pension planthat provides youwith a lifetime monthly pension when you retire.
• Four weeks of vacation in your first year, withregular increases based on years ofservice.
• Benefits packagethatincludescustomizable options for health care and dental benefits,additional days off, andahealthcare spending account.
• Optional leave arrangements.
• Development opportunities (tuition reimbursement,leadership development, and more).

Salary: $75,519.00 - $91,756.00/annually