Executive Assistant

Ibftoday; Ottawa; On-site; CAD 50,000 - 70,000; Full time

Job summary

NACCA is seeking an Executive Assistant to support its CEO, COO, and CSO in Ottawa. The role involves providing high-level administrative assistance, managing schedules, and liaising with stakeholders. Candidates with experience in Indigenous organizations and strong organizational skills are preferred.

Benefits

Competitive compensation package

Defined Benefits Pension Plan

Paid Time Off including Statutory Holidays

Ongoing Professional Development

Support for work-life balance

Qualifications

• 3-5 years of progressive administrative experience, ideally in executive support.
• Experience in Indigenous organizations or corporate governance is a plus.

Responsibilities

• Provide comprehensive administrative support to executives.
• Coordinate meetings and manage executive schedules.
• Assist in project initiatives and maintain filing systems.

Skills

Organizational skills

Time management

Communication

Professionalism

Collaboration

Education

Diploma in Business Administration or Office Management

Equivalent combination of education and experience

Tools

Microsoft Office Suite

Job description

The National Aboriginal Capital Corporations Association (“NACCA”) is dedicated to stimulating economic growth for all Indigenous people in Canada, driven by a network of over 50 Indigenous Financial Institutions (IFIs). Our mission is to ignite economic progress for all Indigenous communities by empowering entrepreneurs and advancing prosperity. We champion Indigenous economic development through unified representation, transparent reporting of IFI accomplishments, strategic partnerships, and targeted programs and services tailored to the specific needs of IFIs.

Why NACCA?

• Attractive compensation package with excellent benefits, including;
  • Health, Paramedical, Vision, Dental, and Employee Family Assistance Program.
  • Defined Benefits Pension Plan.
• Supportive workplace environment and benefits focused on Indigenous culture and sensitivity.
• Ongoing Professional Development.
• Scheduling to support work-life balance.
• Paid Time Off including:
  • 14 Statutory Holidays for Full-Time Employees.
  • Sick Time.
  • Competitive Vacation Time/Pay.
  • Personal Days.
  • December Holiday Period.

Position Summary

NACCA is seeking a highly organized, adaptable, and professional Executive Assistant to provide comprehensive administrative support to the Chief Executive Officer (CEO), Chief Operating Officer (COO), and Chief Strategy Officer (CSO). This role is critical in ensuring the seamless operation of executive schedules, communication, and internal coordination. The successful candidate will act as a key liaison between the Executive Team and internal/external stakeholders, supporting NACCA’s mission through high-level administrative excellence.

Key Responsibilities

Executive Support

• Provide high-level administrative assistance to the CEO, COO, and CSO.
• Manage executive calendars, meetings, and travel arrangements.
• Prepare and edit reports, presentations, and correspondence.
• Process expense reports and reimbursements.
• Act as a primary contact for internal and external stakeholders.
• Liaise with the Board of Directors and government officials.
• Handle confidential information with discretion.

Meeting & Event Coordination

• Prepare agendas, take minutes, and track follow-ups for executive meetings.
• Support logistics for board meetings, retreats, and national events (e.g., NACCA Forum).

Project & Strategic Support

• Assist in strategic initiatives and projects, including research and coordination.
• Monitor project timelines and support interdepartmental collaboration.
• Source vendors and coordinate procurement for national events.

Administrative & Operational Efficiency

• Maintain organized filing systems and improve administrative workflows.
• Oversee building operations, guest reception, and vendor coordination.
• Serve as the first point of contact for office inquiries and maintenance.

Qualifications

Education

• Two- or three-year diploma in Business Administration, Office Management, or a related field
• An equivalent combination of education and experience will be considered

Experience

• Minimum of 3-5 years of progressive administrative experience, preferably supporting executive-level roles
• Experience working in Indigenous organizations or with Indigenous communities is a strong asset
• Experience working in corporate governance is also a strong asset.

Abilities, Knowledge & Skills

• Strong organizational, time management, and prioritization skills
• Excellent verbal and written communication skills
• High degree of professionalism and discretion when dealing with sensitive information
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and other modern productivity tools
• Ability to work independently while maintaining strong team collaboration
• Understanding of Indigenous cultures, values, and governance structures is considered an asset
• Bilingualism (English/French) is an asset

Primary Location: Ottawa, Ontario.

Preference will be given to qualified individuals of Indigenous ancestry, in accordance with Section 16.1 of the Canadian Human Rights Act and Section 24.1 of the Ontario Human Rights Code.

The National Aboriginal Capital Corporations Association is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity or interviewing, please advise if you require accommodation